International Scholar Coordinator

Chicago, Illinois
Jun 27, 2022
Jul 27, 2022
Position Type
Organization Type
College / University

The International Scholar Coordinator is a full-time, professional position within the Office of International Programs. The coordinator performs a variety of duties in direct support of international faculty, staff and scholars across Loyola University Chicago’s three Chicagoland campuses. This individual will be expected to be available to international faculty and staff at all campuses, primarily by video, phone and e-mail, but also in person. While this position will be based at either the downtown Chicago campus or the lakeshore campus in Roger’s Park, occasional visits to the Health Sciences Division (Maywood) campus will be required. As a staff member in a high traffic, multi-function office, this position also involves support of new initiatives and additional responsibilities as assigned. For more information on Loyola’s Office of International Programs, please go to

Immigration and Advising: Provides immigration support to all J-1 scholars (Exchange Visitor), O-1 (Extraordinary Ability), TN (Canadian or Mexican National), and H1-B (temporary worker) visa holders. Serves as Alternate Responsible Officer (ARO) of the University’s J-1 Exchange Visitor Program, including the preparation of Forms DS-2019 (Certificate of Eligibility) and all related J-1 advising. Serves as Designated School Official (DSO) for F-1 Students. Acts as the coordinator for H-1B, O-1, and TN petitions on behalf of Loyola University Chicago as well as petitions on behalf of Loyola University Medical Center for clinical faculty; files all petitions and extensions through designated attorney. Coordination and Communication: Serves as a liaison between the Office of International Programs, the designated University attorney, Loyola host departments, international faculty and staff, and other external constituents. Provides initial support for visa sponsorship requests; assists with departmental needs and questions related to immigration and sponsorship; collaborates with international faculty/staff and University attorney in preparing immigration petitions.

Administration: Ensures compliance with all applicable federal laws, regulations, and guidelines pertaining to international students, faculty, and staff. Ensures proper compliance with the Student and Exchange Visitor Information System (SEVIS); assists in the preparation of reports including statistical data on international faculty, staff and scholars, audits, and on-site reviews as required; provides expertise and back up support as needed to the Office of International Programs.

Programming: Assists in the creation and implementation of programming for international students, scholars, staff and faculty, including orientation, cross-cultural adaptation, themed workshops, International Education Week events, and other activities. Collaborates with colleagues across campuses to provide services and advocacy for international students, faculty, staff and scholars.

Bachelor’s degree in related field and at least two to three years of related experience required. Additional Education or Experience may be required by department program.

  • U.S. Citizenship or Lawful Permanent Residency is required, as mandated by the Department of Homeland Security and the Department of State.
  • Bachelor’s Degree with one to two years of related experience. Ability to understand and interpret complex principles and regulations related to J-1, H-1B, O and TN visas. Demonstrated cross-cultural sensitivity; history of working with multi-cultural populations. Excellent problem solving, organizational skills and attention to detail and ability to prioritize competing deadlines. Ability to work independently and collaboratively as part of a team. Ability to contribute to the completion of a broader and more complex organization or program projects and goals. Ability to analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best course actions.

Preferred Qualifications:

  • Master’s degree. Experience working with J, H1B, O and/or TN visas. Experience working with United States Citizenship and Immigration Services (USCIS) regulations governing non-immigrant students and/or foreign workers. Should have tact and diplomacy; be flexible and professional at all times with sound judgement, discretion, and humor. Experience working in a higher education setting. Basic knowledge of applicable university infrastructure, policies and procedures. Experience working with international students, faculty and/or staff. Experience living, studying or working overseas.