Academic & Student Affairs Advisor

• Requisition no: 526484
  
• Work Type: Full Time
  
• Location: Campus|Morningside
  
• School/Department: null
  
• Categories: Stdnt Affairs/Educational Admn
  
• Job Type: Officer of Administration
  
• Bargaining Unit:
  
• Regular/Temporary: Regular
  
• End Date if Temporary:
  
• Hours Per Week: 35
  
• Salary Range:
  

Position Summary

The Academic and Student Affairs Advisor provides coordination to the academic and student affairs and admissions functions of the IEOR Department, including:

Academic and student affairs for BS, MS and PhD (i.e. supervise undergraduate student organizations, maintain student database, process OPT/CPT requests, address student inquiries and host office hours, schedule classes, and coordinate graduation clearances and awards. S/he maintains the operation and functions of activities of our five undergraduate major tracks, minors (including Entrepreneurship) and assists with the operation and functions of our eleven degree programs)

Graduate admissions (i.e. correspond with prospective applicants, assist with the processing of applications and support yield activities for our MS and PhD Programs)

Faculty search (i.e. coordinate search schedules, meetings, presentations, liaise with IEOR faculty on search related activities)

Administrative and operations (i.e. front desk reception traffic, Departmental special events and web/technology support.

This position reports to the Director of Academic and Student Affairs. The position co-supervises seasonal interns.

Responsibilities

(40%) Academic and Student Affairs:

Coordinate student on-boarding activities including admissions yield, orientation, and academic advising

Supervise undergraduate student organizations, such as CUInforms

Oversee undergraduate special events including: Senior Design Expo, BS open house, Major Declaration events, Academic Resource Fair.

Conduct advising town halls for undergraduates; includes combined plan students and registration advising every term

Coordinate advising sessions, town halls and related program seminars

Maintain student database of advising notes, advisor assignments, and related documentation

Host open office hours to assist students with academic and student related inquiries; address student inquiries in a timely manner, escalate urgent issues to Director

Conduct midterm and end-of-semester grade reviews and related monitoring of our BS and MS students; escalate students in danger of failing to Departmental leadership

Process OPT/CPT requests, assist students with maintaining visa status (F1 and J1)

Oversee the graduation clearances of BS students; support the graduation clearances of MS students

Coordinate the nomination and presentation of BS and MS graduation awards

Assist with scheduling classes (fall, spring and summer), request/obtain the necessary support resources including classrooms, exams, technology, exam proctoring services

Serve as Departmental Liaison for University level offices, such as Office of Disability Services, Counseling and Psychological Services, International Students and Scholars Office, Graduate Student Affairs, Center for Student Advising, etc.

Distribute academic/student affairs related correspondence to students

Monitor and respond to emails sent to the Departmental email addresses: info@ieor.columbia.edu , admit@ieor.columbia.edu, forms@ieor.columbia.ed (forms@ieor.edu) u , advising@ieor.columbia.edu

Support the editing/publishing of Departmental bulletin

(15%) Graduate Admissions:

Address prospective student inquiries in a timely manner, escalate urgent issues to Associate Director

Support the editing of Departmental website as it relates to graduate admissions

Support yield activities to converge to the predetermined class size, including open house

Coordinate nominations and selection of student ambassadors

(10%)Faculty Search:

Coordinate search schedules, meetings, presentations, in collaboration with the coordinator

Liaise with IEOR faculty on search related activities

(10%) Administrative and Operations:

Monitor front desk reception area to timely direct student and visitor traffic

Assist with various Departmental large scale events

Web/technology support (i.e. maintain the student database, website and School related systems, such as COI, Vergil, Canvas, SSOL and reporting functions).

(5%)Other related duties, as assigned

Minimum Qualifications

• A bachelor degree is required; graduate level work is preferred. Minimum of 2-4 years of student/academic affairs and admissions experience required, with an ability to identify and analyze trends in the academic/admissions process.
  
• Familiar and appreciate student and academic affairs, departmental program curriculum and requirements, and web management and administration.
  
• Strong computer literacy/proficiency required: an understanding and appreciation of student services database software and on-line resources, and the willingness to respond to the needs of prospective and current students and faculty in a technologically-oriented society. Proficiency with Google suite of products, MS office, publishing software, etc.
  
• Ability to work independently and under pressure, with high level of attention to detail. Must be able to prioritize multiple tasks with minimal supervision.
  
• Candidate must exercise good judgment and flexibility, with a student-wellness mindset. Positive, mission-oriented, forward-thinking attitude and sense of humor a must.
  
• Must be able to communicate effectively and tactfully with staff, faculty, students, employers, and alumni. Excellent command of English (verbal and written).
  

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.