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Requirements
Admissions and Financial Aid Officer, School of Medicine - Georgetown University Medical Center
The Admissions and Financial Aid Officer serves as a primary contact for prospective students, maintaining a portion of the 17,000+ applications for six programs within the School of Medicine and responding to questions and concerns regarding admissions policies, procedures, course requirements and other related information. They communicate our mission and vision with the purpose of maximizing the quality of applicants to the medical school through graduate fairs, virtual fairs, presentations, and social media; and participate in evaluating application credentials on a portion of the completed files for a first-round application cognitive and non-cognitive review based on general criteria established by the Committee on Admissions and the Senior Associate Dean for Admissions.
Working directly with applicants - prospective, interviewed, wait-listed, and accepted, the Admissions and Financial Aid Officer periodically presents, through formal presentations and informal conversation in a variety of settings, an overview of the School of Medicine (philosophy, curriculum, school resources, and student life) and the application process to medical schools; and ensure successful management of the application management system and regularly interacts with outside vendors, the general public, prospective applicants, and current applicants.
The Admissions and Financial Aid Officer serves as the primary contact along with the other Admissions and Financial Aid Officers for students regarding interview day; meets with interviewed applicants in a group setting for a formal welcome; meets individually with interviewees who have further questions regarding the application process as well; and works closely with faculty and staff to ensure successful execution of interview days.
They assist in the processing and maintenance of student's financial aid applications at the School of Medicine; assist the Associate Dean for Admissions and Financial Aid with the implementation of all policies and procedures governing institutional financial aid programs; and help to ensure compliance with Title IV and Title VII regulations, and other federal regulations as they apply to student financial aid programs and institutional policies in the administration.
In collaboration with the other Officers on the team, the Admissions and Financial Aid Officer maintains an up-to-date understanding of state, federal and institutional legal, fiscal and statutory regulations pertaining to financial aid and assure compliance for the School of Medicine, and assist in the completion of reports for federal and state agencies, annual audits and/or program reviews.
Work Interactions
Reporting directly to the Associate Dean for Admissions and Financial Aid, the Admissions and Financial Aid Officer ensures proper implementation of federal regulations and university policy regarding both federal and institutional financial aid. The Officer collaborates and shares responsibilities with other Admissions and Financial Aid Officers. They maintain a close working relationship with other administrative offices within the School of Medicine, including Advancement, the Dean for Medical Education, Student Affairs and the Registrar; and works with both Law Center and Main Campus Financial Aid Offices, the Office of Student Accounts, University Information Services, and with representatives from outside lending institutions, the Department of Education, the Department of Health and Human Services and the United States Military.
The Admissions and Financial Aid Officer makes presentations and informational sessions regarding financial aid to applicants and medical students; assists the Associate Dean for Admissions and Financial Aid through attendance at official School of Medicine functions such as Parent's Weekend, Second Look Day, Office of Advancement-sponsored student and alumni events, and medical student class meetings; and participates in in professional development seminars and federal training necessary.
Qualifications
- Bachelor's degree
- Experience with MS Excel and Access
- Working knowledge of student information systems, with experience in SCT's BANNER desirable.
- Excellent oral and written communication skills are necessary as well as strong organizational skills and attention to detail.
- Proven ability to interact with all members of a team and administrative staff in a professional and courteous manner
- Some experience in Web Design or related activities for the purpose of updating content of Financial Aid Web Site
- Strong cross-cultural interpersonal and writing skills, including public speaking skills, and the ability to present the University in a positive way to diverse populations
Preferred qualifications
- 2 years of experience working in Admissions and/or Financial Aid
- Demonstrated ability to work effectively both independently and as part of a team
- High comfort level working with data
- Excellent communication and organization skills - written and verbal- and attention to detail
- Ability to multi-task and work on deadlines in a fast-paced environment
- Demonstrated knowledge of FERPA
Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation (https://hr.georgetown.edu/mode-of-work-designation/) .
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .
COVID-19 Vaccination Requirements:
The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center (https://www.georgetown.edu/coronavirus/) .