Admissions & Recruitment Coordinator

San Jose State University
San Jose, CA
Aug 04, 2022
Aug 08, 2022
Position Type
Employment Type
Organization Type
College / University
Admissions & Recruitment Coordinator

Job no: 512823
Work type: Staff
Location: San Jose
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services

Job Summary

Reporting to the Coordinator of Field Experience and Department Chair(s), the Admissions and Recruitment Coordinator will provide overall management and oversight to the recruitment, advisement, and application process for students applying to the Teacher Education and Special Education Departments at San Jose State University (Departments herein). They will serve as the Departments' primary resource for planning, developing, and implementing recruitment and admissions policies and practices that align with the College's mission, vision, and strategic plan. The Coordinator will support recruitment and application processes and website presence for special programs such as our growing teacher residencies, intern programs, and others as they are developed.

The Lurie College of Education is committed to preparing transformative educators, counselors, therapists, school, and community leaders. We do this through an emancipatory approach with a focus on four priority areas: community engaged, culturally sustaining, holistic, and interdisciplinary preparation programs. This position is a critical one focused on recruiting and admitting candidates for our teacher preparation programs that reflect the diversity of the communities we serve. It involves developing relationships with community, district, college, and SJSU partners to identify and support potential candidates as well as supporting applicants throughout the admissions process.

Key Responsibilities
  • Organize, plan and direct a multi-dimensional, student-focused, and data-informed recruitment strategy to increase teacher education enrollments, specifically among Black, Indigenous, and other teachers of color and those who plan to teach in areas of particular shortage (e.g. Special Education, STEM, bilingual, and TK/K).
  • Develop, implement and maintain new processes to attract and recruit teacher candidates whose interest in teaching aligns with the mission/vision and strategic plan.
  • Conduct market analysis to develop new markets and analyze all recruitment initiatives.
  • Develop and implement marketing and communication strategies focused on target audiences, employing print, email, web-based and social media platforms.
  • Manage a webpage presence and periodically convey admissions information.
  • Provide strategic direction, operational oversight, and guidance for the Departments' admissions processes.
  • Troubleshoots student admissions issues with the Office of Graduate Admissions and related academic departments (e.g. Teacher Education, Special Education).
  • Provide leadership and coaching to the admission staff to ensure that all admission and recruitment efforts are carried out effectively and in line with best practices in admissions in higher education.

Knowledge, Skills & Abilities
  • Working knowledge of student services programs outside the program to which immediately assigned
  • Knowledge of student development theories and principles, retention strategies, and program development
  • General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned
  • Strong-problem solving and creative thinking skills, as well as exceptional interpersonal, verbal, and written communication skills
  • Strong organizational and project management skills
  • A deep understanding of the practices associated with leading communities of practice towards change
  • Ability to work in a self-directed environment and as a member of an interactive and collaborative team
  • Ability to develop and maintain assessment and accreditation documentation for accountability purposes
  • Ability to communicate effectively, including but not limited to presenting ideas and concepts orally, in writing, or presentation format and use consultative and facilitation skills to gain consensus
  • Ability to work occasional weekend and evening hours to support programmatic activities

Required Qualifications
  • Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related
  • Three years of progressively responsible professional student services work experience. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling

Preferred Qualifications
  • Experience working in a higher education enrollment services environment, preferably in admissions, records, and/or evaluations
  • Experience in communicating admissions and or student services policies and procedures to community college, university, or high school constituents
  • Experience advising students on university admissions
  • Excellent written and oral communication skills
  • Experience with various recruitment tools, social media skills and website applications
  • Experience with admissions to Teacher Education preparation, Residency, or Intern programs


Classification: Student Services Professional III
Anticipated Hiring Range: $5,189/month - $5,355/month
CSU Hiring Range: $4,691/month - $6,683/month

San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: June 14, 2022 through June 27, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
(see application details)
(see application details)

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to (see application details) .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at (see application details) or by email at (see application details) .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at (see application details) or by email at (see application details) .

Equal Employment Statement

San Jose State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

June 14, 2022 (9:00 AM) Pacific Daylight Time
Applications close:

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