Senior Admissions Counselor/Asst. Director of Admissions/Coordinator of International Admissions

Expiring today

Saint Mary's College of California
Moraga, CA
Aug 05, 2022
Aug 09, 2022
Position Type
Employment Type
Internship / Student
Organization Type
College / University

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic,Lasallianand Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrantheritage as a Catholic,Lasallianand Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the21stcentury. The College is committed to the educational benefits of diversity.


Reporting to the Associate Dean of Transfer Admissions, the Assistant Director, creates and implementsstrategy focused on the recruitment and enrollment of F-1 International Students at the First Year andTransfer level to increase global diversity in accordance with the College Strategic Plan; to helpencourage alumni to assist with recruitment efforts; to assist in the overall international and domesticrecruitment and admission goals of the College.
  • Recruitment and Outreach

  • Execute office-wide recruitment efforts to assigned geographic territories. Represent the institution at college fairs, transfer fairs, community colleges, community based organizations, and high schools; communicate with prospective students, parents, and high school/community college counselors. This includes scheduling, confirming, notifying prospective students of the visit, and visiting 4-5 schools per day throughout the fall recruitment period of September-November, and the Spring recruitment period of February-April.

    Contribute to the creation of promotional materialsspecifically written for the international student audience and guidancecounselors abroad; plan and coordinate meetings with students, counselors,and families both abroad and domestically, also advise about admission,travel, visa, the US, and other general inquiry issues; develop and maintainemail correspondence with prospective international applicants andaccepted students throughout the year; correspond with students, teachers,counselors, families to initiate contact or maintain established contact;maintain international web page and request updates and revisions asneeded. Participate in the visitor experience by conducting informationsessions, interviews, admit on-the-spot appointments, meet & greet appointments, transcript evaluations, special group presentations, and'Counselor of the Day' activities including assigned Saturday duty;maintain continuous contact with prospective students via e-mail, phone,and office visits.Respond to all phone calls and emails within 1-2 Business days.Identify and submit proposals to host international high school andregionally located counselors and country advisors for training on SMCcampus; provide organizational assistance with on-campus visit days;actively contact domestic students via phone, email, and text forrecruitment and yield activity.
  • Customer Service and Relations: Meet and greet campus visitors; host and attend virtual recruitment programs; individually meet with parents and students, provide guidance on admission procedures and advising them on SMC programs; assist parents, counselors, and students to understand the SMC admission process, cost and aid, housing options, campus life, etc; answer all emails promptly including web links providing detailed information; entertain international visitors; actively work with Residence Life, Business Office, Registrar's Office, Center for International Programs, Athletics and others to meet students needs; evaluate foreign academic credentials for academic departments, collaborate with coaches in evaluating student documents as required by NCAA; communicate with EducationUSA advisors and high school counselors 1-4 times a year on SMC events, and reporting on academic updates; keep up-to-date on changes and trends in education systems around the world; maintain resource library; participate in Center for International Program Study Abroad application review; support other campus departments as needed; remain active in NAFSA (International Educators), OACAC (Overseas Association of College Admission Counselors) by attending conferences, preparing research and conducting presentations
  • Territory and Application management:Read and evaluate admissions applications for international and domesticassigned territories. Assist in holistic application review; assist infollow-up for application completion; recommend admission decision tothe Dean of Admissions.Create, maintain, and implement strategic plan for international recruitmentand admission in accordance with institutional goals as well as selecteddomestic travel territories; ongoing assessment of strategies in plan;extensive decision making on travel destinations, school visit selection,obtain information on changing education systems world-wide as well aspolitical/economical situations. Analysis of data collected on prospectivestudents, applicants, and admitted and enrolled students to determineeffectiveness of strategy and tactics and make necessary adjustments.

  • Advise via email students, parents, counselors, and educational advisors. Incollaboration with the VP of Enrollment Management and Dean ofAdmissions, establish contractual agreements with reputable overseasagents to recruit students on behalf of Saint Mary's College and providenecessary training to those entities. Organize and maintain communicationwith both domestic and international alumni to assist with recruitmentefforts (assistance with on and off campus programming; correspondencewith prospective applicants and accepted students; development of callingand email campaigns; training to assist in conducting interviews offcampus; assistance with college fair representation); collaborate withEducationUSA Offices overseas to host events for high school counselors;admission file review, decision processing and management of case-load.Create data reports for supervisors and others on the admission funnel(prospective - applicant - accepted - enrolled - not coming); compileanalyses on data, student trends, travel destinations, projections, and otheritems as requested by supervisors and others;
  • Alumni Volunteer Program:Coordinate with Alumni Office to re-establishAVP (Alumni Volunteer Program); create recruitment and training plan to engagealumni to help recruit prospective students domestically and internationally
  • Student Yield: Ongoing review of files throughout the year to determine the status of students (checking for missing documents, emailing students to get documents, checking with them on their enrollment decisions, etc); contact students and counselors after acceptance to encourage them to enroll; deliver incoming student gift (ex T-shirt) to students when "in-country". Maintain responsive communication protocols including prompt response to inquiries; participate in planning and implementation of student yield events on campus. Responsible for hundreds of student contacts during Tele counseling (phone banking )to convert students to next levels of the admissions funnel, including communications to inquiries, applicants, admitted students, and deposited students; work with Center for International Programs to ensure students have the information they need to arrive on campus; execute decisions and plans as needed
  • Tasks Specific to International Admissions:Vigilant training on SEVIS andother governmental mandates; collaboration with Center for InternationalPrograms; knowledge of changing world environment; research pre-travel on thestability of area, visa requirements, health issues, climate, local customs, etc.;ability to read languages other than English is beneficial for document evaluation;understand and acknowledge TOEFL/IELTS/Cambridge/Duolingo testing systems,comprehension of IB curriculum and world education systems (TOEFL = Test ofEnglish as a Foreign Language; IELTS = International English Language TestingSystem; IB= International Baccalaurate). Provide training for office staff andstudent workers on nuances of international admission process; advisejunior staff members on College and office policy; review and research updates on SEVIS, Department of Homeland Security, Travel Warnings,and changing world situations.
  • Other Duties as Assigned: Organizing and managing East Bay CollegeConnection/WACAC East Bay College Fair event (180 colleges, 5000 visitors tocampus) in the spring; sitting on campus committees; providing input andimplementation of procedures and policy as needed. Virtually supervise studentcallers on a rotating basis with professional staff.

  • Experience and Qualifications



    Experience: (years required and applicable field of experience): minimum 2 years in international admissions,and recruitment at an institution of higher education; expertise in undergraduate student recruitment required;experience in evaluating secondary and post-secondary credentials from foreign institutions is highly desirable;working experience with international agents is preferred; knowledge of SEVIS desired.

    Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical)

    Outstandingverbal and written communication skills, goal oriented and ability to manage multiple priorities in a demandingenvironment; cultural awareness and sensitivity; working knowledge of Microsoft Office Suites; ability to read textin a language other than English desirable; be team oriented, possess a high level of initiative and willingness tocontribute to entire recruitment effort; ability to communicate unique mission of Lasallian, Liberal Arts, CatholicCollege.

    Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED: valid driver's license, US passport PREFERRED: N/A

    Other Requirements: (e.g. travel, weekend/evening work) Ability to travel abroad and within US for extended periods of time; be available to work nights and weekends; personal vehicle required. Know, recognize, and comply with the laws, policies, rules, and regulations governing the College and its employees, and the rules of the National Collegiate Athletic Association and the West Coast Conference as now constituted or as may be amended in the future.

    Supplemental Information

    Supplemental InformationApplication Instructions: Please apply online at

    Include a cover letter that specifically addresses how you meet the qualifications andare prepared to support the mission of the College
    • A resume
    • The name and contact information for three (3) professional references.
    • In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

    Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

    College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

    Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

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