Immigration Coordinator

Grand Rapids, Michigan
Based on experience
Aug 10, 2022
Sep 09, 2022
Position Type
Employment Type
Organization Type
College / University

Job Title: Immigration Coordinator


Department: Admissions


Reports To: Associate Director of Immigration / Director of International Admissions and Immigration


Status: Full-time, Non-exempt






This position serves as one of the college’s immigration officers for new, current, and graduating(ed) students with the Department of Homeland Security for the F-1 student program and as the primary officer and RO with the Department of State for J-1 students.  It also provides support to the areas of international student needs, admissions, orientation, and study abroad.








  • Perform primary administrative duties related to Federal Government compliance issues for Calvin University and J-1 students application and immigration processes and support for F-1 processing such as: assist PDSO with the submission of the I-17, creating I-20 & DS-2019’s for both newly admitted, current, and graduating(ed) students, implementing procedures that maintain federal regulations for students and the college, support study abroad visas, mandatory reporting to SEVIS, involved in the financial review and verification process, and keeping current with changing federal regulations via conferences and manuals.


  • Effectively communicate with and support current students regarding immigration issues by conducting immigration workshops, provide advising and encouragement to current students and their families on issues related to challenges they face, develop/maintain advocacy relationships related to immigration issues.  


  • Work with faculty and staff to communicate and facilitate immigration regulations and when international students are in disciplinary action involving financial difficulties, academic problems, violations of school policy or the law.


  • Work with the Director of the Center for Intercultural Student Development and the international orientation program for incoming international students by participating in selected parent &/or student sessions.


  • Work with the Director of International Admissions and Associate Director of Immigration to coordinate processes for and communication with students from overseas who have been admitted such as: immigration letters, financial letters, deposit and visa information, e-mails and phone calls. Ensure individual attention and provide accurate information.


  • Support Calvin students and faculty applying for visas to study abroad. Provide instructions and advice on acquiring a student visa for Calvin’s overseas programs.


  • Oversee application and immigration processing for exchange programs. Develop streamlined application process for international exchange visitors coming to Calvin for short-term programs. Coordinate with various campus offices to ensure that exchange visitors are fully supported.






  • Partner with the Director of International Admissions and Immigration by reviewing admission files for completion; provide necessary credential review for applicants from international schools and work with the financial review committee to determine admission eligibility through an examination of student finances.


  • Other duties related to admissions as assigned.






Is responsible for occasional guidance and instruction for 1 to 3 student assistants.






To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.






The position requires a Bachelor’s degree or the equivalent.  Requires one to three years of related experience (acting as an ARO or DSO) and the ability to use specialized equipment.






This position requires the ability to explain college policies in difficult situations, write and edit reports or technical documents, coordinate and assess the work of others, and activities requiring significant communication skills. Handles confidential information.






The position requires the ability to solve problems and to deal with a variety of variables in situations where only limited standardization exists. Instructions may be furnished in written, oral, diagram, or schedule form.  






The position has the authority, if approved, to take action or make recommendations that will affect procedures, processes, and practices involving customers or employees in other departments.






This position regularly requires independent judgment in setting priorities and organizing work to accomplish results.  Some of the responsibilities of this position are performed in accordance with existing procedures and instructions.






Experience with Immigration Analytical and detail oriented Computer skills Communication skills (especially across cultures) People skills Flexibility






The position requires regular participation with employees or customers, deals with items of a routine nature with occasional supervision.  Participants use information and expertise to influence outcomes and solve problems.




PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are


representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




Proofreading and checking documents for accuracy. Using a keyboard to enter, retrieve or transform or data. Closely examining or inspecting materials or specimens.