Enrollment Admissions Schedule Coordinator

Fusion Academy
San Mateo County, CA
Aug 11, 2022
Aug 16, 2022
Position Type
Employment Type
Organization Type
Job Description
Position Summary: (in person)

Are you a rock star in the school re-enrollment and scheduling world? The Director of Student Development, aka Enrollment Admissions & Scheduling Coordinator, is in charge of guidance counseling, student scheduling, and contracting. This includes supporting student course selection, continued planning & family meetings, contract process, and student schedule changes. Candidate must have a minimum of a bachelor’s degree and hold a certificate in college or guidance counseling or have significant experience in college or guidance counseling. This person should have thorough knowledge of high school graduation requirements process and strong communication skills. Our ideal candidate is an outgoing, well-organized individual who is eager to work in a highly dynamic, energetic school setting.

Your Day to Day:
  • Student contracting and initial scheduling
    • Puzzle piecing schedule to balance student requests, teacher availability, and maximizing enrollment capacity.
    • Develop and manage shadow day experience for potential incoming students.
    • Own the contracting process for parents including creating contracts, managing course changes, and credit memos. Contracting includes intentional messaging regarding Fusion enrollment policies (mastery learning model, refund policies, payment options, absences policies, and withdrawal procedures).
    • Complete and review contract for completeness and accuracy.
    • Assisting parents with payment procedures and questions using the Billing Portal and facilitating communication with the IS.
    • Initial preliminary transcript interpretation for initial class selection - [official interpretation by registrar] communication with registrar for any questions or unusual circumstances.
    • Select teachers (personality, shadow day, subject matter, availability) for contracted classes.
    • Select lead teachers (AD input.)
    • Update contracts (Salesforce information) and NPA with appropriate grade level based on credits completed and English classes taken. (audit during Spring and Fall planning.)
    • Create an initial schedule for students and provide to scheduling assistant to enter into NPA.
  • Guidance Counseling
    • Maintain updated grad planning guide for each FT student based on individual post-secondary plans as communicated with parents and students (input from PSC where possible) and monitor toward Fusion graduation requirements.
    • Own the planning and execution of re-enrollment class planning process and continuing enrollment planning meetings (maintaining the regular rhythm of parent planning meetings: fall, winter/spring, and summer planning.)
    • Individualize student plans, schedules, and pacing, using TM effectively to meet student's cognitive and emotional needs (including skill-building, SAT/ACT prep, and transitions.)
    • Stay abreast of each student’s next step in terms of scheduling - knowing if they will go into mastery learning sessions, be ready for the second semester, be ready to transfer to another school or graduate with Fusion.
    • Periodic transcript audit for accuracy - minimum review prior to transcript request.
    • Own transcript request process for all students.
    • Support post-secondary application process as needed: upload school profile, transcript requests, counselor recommendations, etc.
  • Business Aspects
    • Maximize enrollment capacity of campus by pro-actively planning with the school leader for teacher hiring, scheduling and incentives for working hours that are not as sought after in order to provide ideal schedules to students.
    • Maximizing student schedules by offering students courses and programs to meet the individual student’s needs.
    • Review the forecast in NPA with the HOS and DAO on a weekly basis in order to have full knowledge of the goals for the next 90 days.
    • Own substitute teacher plan on campus (sub list available), delegate as needed, & communicate plan with leadership team.
    • Manage accounting reports: unbilled and unrendered lists and maintain ongoing, effective communication with the Information Specialist.
    • Review the weekly unbilled report and takes steps to bill for any courses that appear on the list.
    • Responsible for ensuring all completed, previously unrendered, sessions are rendered so that these sessions can be billed for or recognized as revenue.
    • Ongoing Management of Student Schedules.
    • Own Mastery Learning Process - entering authorized service, verifying letter uploaded to NPA, adding service minutes for additional sessions where necessary.
    • Manage ongoing daily NPA changes - class changes, NT, NS (delegate to SA and/or DFI where appropriate.)
  • Other duties as assigned

Desired Education and Experience:
  • Minimum of a Bachelor's degree is required.
  • A background in counseling or education.
  • Patience and a problem-solving approach to issues.
  • Working knowledge of high school graduation requirements.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
Company DescriptionFusion is a revolutionary alternative, accredited private school for grades 6-12 that offers a fully individualized classroom: one student, one teacher. As the nationwide leader in one to one schooling, Fusion currently has over fifty campuses throughout the country.

Every student at Fusion is unique! Some students are accelerated learners; some need flexible scheduling; and others have special learning needs due to attention challenges, learning differences, or social and emotional difficulties. No matter why students come to Fusion, our model is simple - through compassion and acceptance, Fusion students learn on their terms, on their schedule, and in their learning style.

Our model is a unique academic program offering services year-round on a rolling admissions basis. Our environment is highly personal and socially inclusive. Equal emphasis is placed on students' emotional well-being as it is on academic achievements. In addition to full time enrollment, students at Fusion Academy may take a class for credit or enroll in our tutoring/mentoring program.

The Fusion culture offers a special place to work, teach, and learn. Fusionites are a special brand of educators--they are creative, passionate, embrace change, and have fun! They communicate honestly and with compassion to both students and colleagues. People join the Fusion family for more than just a paycheck; they seek to work with peers who share these values. And because Fusion is growing rapidly, we offer considerable opportunity for career advancement throughout the country.

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