Academic Services Coordinator

Great Barrington, Massachusetts
Commensurate with experience plus benefits
Aug 15, 2022
Sep 14, 2022
Position Type
Employment Type
Organization Type
College / University

The Office of Academic Affairs at Bard College and Bard Academy at Simon’s Rock is seeking to fill the position of Academic Services Coordinator (ASC). Reporting directly to the Dean of Studies, the ASC provides direct services to international students as well as students who use educational benefits received through the Veterans’ Administration system.  The ASC also manages communication with stakeholders beyond the Simon’s Rock campus including families as well as federal external compliance systems—SEVIS and VA-ONCE. The ASC manages regulatory processes for international students as well as for VA students.  

Academic Services and Communications: The ASC supports the Dean of Studies Office by communicating academic events, deadlines, and resources to Simon’s Rock students and families.  The person in this role will develop means of regular correspondence to share needed academic information with students and families. The ASC collaborates with colleagues in the Office of Academic Affairs in developing and implementing these communications.  The ASC also provides direct support to the Dean of Studies Office.

International Student Services: The ASC manages and advises international students as well as faculty and staff on administrative and regulatory immigration processes and issues as they relate to students who possess an F-1 student visa. They recommend or approve immigration related benefits to these students, including but not limited to: employment, extension of legal stay, and issues surrounding maintaining legal status in the United States. The ASC develops, plans, and conducts orientation programs, immigration seminars and workshops pertaining to such things as immigration regulations, cultural assimilation, employment opportunities and processes, Social Security, and taxes. The ASC must become a Designated School Official for SEVIS and is responsible for institutional and individual compliance with Department of Homeland Security regulations and maintenance of the SEVIS database and student records. The ASC is responsible for collaborating with other department such as admissions and campus life in addressing international students’ needs.

VA Student Services: The Academic Services Coordinator manages and advises students who enrolled at Simon’s Rock through benefits received through the Veterans’ Administration system.  The ASC communicates with the Veterans’ Administration to certify enrollment and ensure the institution’s compliance with federal regulations.  The ASC also works directly with this small population of students to ensure that they are aware of the steps they need to follow with the VA.

 The ASC is expected to take part in ongoing training and professional development to make sure that they are up to date on current policies, processes, and issues facing these two important populations of students. 

The ASC develops systems for maintaining school records for international and VA students and develops external communications on the school’s website regarding supports available to these two groups of students. 

The ASC performs other related duties and participates in special projects as assigned.  

Our Institution: Founded in 1860, Bard College is an international network of highly innovative and admired educational institutions grounded in the liberal arts and sciences. A division of Bard located in Great Barrington, Massachusetts, Bard College at Simon’s Rock is the only four-year college in the U.S. specifically designed for motivated adolescents to fully realize their academic potential by beginning college immediately after the 10th or 11th grade. BA and AA degrees are granted in over 35 areas of study. Simon’s Rock attracts a diverse student population of approximately 400 students, drawn nationally and internationally, with a significant population of students identifying as LGBTQIA2S+.

For over 50 years, Simon’s Rock has practiced the simple yet radical idea that many students are ready for college before the age of 18, an idea that started the Early College movement in the United States and beyond. In 2015, Simon’s Rock launched Bard Academy, a two-year high school program for boarding and day students, with courses designed and taught by college professors and leading to entry into college after two years. In doing so, Simon’s Rock has connected high school and college in one cohesive, coherent six-year arc. In 2019, Simon’s Rock established the Early College Research Institute (ECRI), a locus for research into “what’s next” in Early College. 

Required qualifications

•    A bachelor’s degree.
•    Working knowledge of immigration laws, regulations, and procedures. 
•    Ability to meet both the USDHS’s regulatory requirements to be a Designated School Official (F-1 program).
•     Ability to communicate effectively with people from various cultural backgrounds. |

Preferred Qualifications:

•    Two years’ experience as a Designated School Official.

This is a full-time position with benefits. Employment is contingent upon successful completion of a background check. Bard College and Bard Academy at Simon’s Rock are equal opportunity employers, and we encourage applications from candidates of all races, nationalities, sexual orientations, gender identities, abilities, and socioeconomic levels as the values of equity and inclusion are core to our institutional mission. AA/EOE.

Apply: All applications must be accompanied by a cover letter, resume, and contact information for three references. Submit your files to at Applications will be accepted until the position is filled.