Student Services Officer 1

4 days left

Leadstack Inc
Stanford, CA
Sep 11, 2022
Sep 30, 2022
Position Type
Employment Type
Organization Type
Job Title: Student Services Officer 1

Location : Stanford, CA

Duration: 27-Jun-2022 - 30-Jun-2023

Minimum Education Level: Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

Job Description:

Client is seeking a temporary Student Services Officer 1 (ideally from mid-April,2022 - Jan 2023) to be responsible for making recommendations and resolving first level decisions on issues regarding admission, financial aid, housing, registrar services, visa services, student life, advising, career counseling and academic services using defined policies and practices and professional knowledge. This position will provide advice to students on a range of issues to guide them in making appropriate choices and decisions.

The Biomedical Informatics Program (BMI) in the School of Medicine Department of Biomedical Data Science is an interdisciplinary graduate and postdoctoral program. BMI students collaborate with 60+ affiliated faculty in studies and research focused on precision health covering a wide range of areas including clinical health records, genomics, imaging, wearables, and population health. TheStudent Services Officer 1 will have ownership of tasks including but not limited to: graduate degree progress, admissions, planning of program events, graduate aid, course scheduling, and more. The SSO1 will be expected to develop collaborative working relationships internally and with other functional areas of the School of Medicine and university in order to best serve our students.

The ideal candidate will be a highly motivated, organized, analytical, customer-service orientated person who will be confident in explaining and upholding policy, implementing, and improving current processes, and tracking the many details related to graduate student services. The candidate should also have experience with managing complex projects. We seek someone with strong communication, critical thinking, and problem-solving skills. Previous student services experience is desired, along with familiarity with one or more of the following: Peoplesoft, Oracle BI reporting, CollegeNet , BOX and GFS .

Duties include:

Oversee, review and administer student records by analyzing data, counseling students and providing recommendations that require interpretation and influence decisions. Make exceptions on issues of eligibility, course enrollment and program requirements.

Support BMI events such as an annual fall retreat, managing some event logistics and communications.

Develop recommendations and collaborate with staff, faculty and other offices to resolve programmatic issues within the school and across functional units, (such as strategizing to ensure optimal enrollment).

Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., to guide them in making appropriate choices and decisions.

Apprise students of research, fellowship, and scholarship opportunities. Participate in related student recruitment and selection.

Provide first-line response to identify students in crisis and refer to appropriate resources, as needed.

Collect and analyze data from multiple sources including student feedback, surveys, trend reports, and data analytics. Prepare and summarize reports and make recommendations to enhance offerings, such as programs and courses and to influence current processes and policies.

Develop, analyze, influence and review policies, processes, and programs by incorporating feedback and trend data learned from first-line interactions with students. Advise manager and team on policy updates and provide recommendations for implementation of changes.

Identify trends, perform needs analysis, and participate in the implementation and testing of new technology.

May develop marketing materials and strategies for program activities and outreach functions. Assist in planning and developing webinars, education fairs and other external functions.

May provide oversight with the administration of financial processes such as financial reimbursements, data entry, reviewing terms and conditions regarding contracts, understanding vendor requirements, and following up and resolving issues.

May train and supervise other staff, volunteers, student, and temporary workers.

Other duties may also be assigned


Interpersonal Skills: Demonstrates the ability to work well with client colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.



Basic understanding of database management with strong attention to detail

Ability to advise graduate students with understanding of graduate student development

Event management and planning experience

Strong organizational skills and problem-solving ability

Ability to interact effectively and build community with stakeholders from various contexts and cultural backgrounds

Ability to work both independently and in team settings


Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.


Strong written and verbal communication skills.

Basic computer skills, including experience with Microsoft Office Suite.

Basic analysis and problem-solving skills.

Customer service skills.

Relevant computer systems/technology experience.

Understanding of financial transactions.

Ability to learn compliance with legal, financial, and university policies and external regulations.


Frequently sit, perform desk-based computer tasks.

Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.