Clerk IV - Education Abroad Administrative Coordinator

University of Massachusetts Amherst
North Amherst, MA
Oct 01, 2022
Oct 11, 2022
Position Type
Employment Type
Organization Type
College / University
About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate, and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Education Abroad Administrative Coordinator will provide administrative support for Education Abroad events, outreach, and curriculum integration.

Essential Functions
  • Assists with pre-event planning and logistical arrangements in collaboration with the Assistant Director of Education Abroad; provides day-of support as required and assist with tracking of event attendance. Liaises with IPO's Communication and Marketing Specialist to achieve maximum visibility of IPO events.
  • Manages record-keeping and calendar for international partner visits and campus outreach in collaboration with the Education Abroad Advising Center Coordinator; serves as point of contact for International Education Organizations.
  • Staffs Education Abroad Advising Center as directed; serves as backup to Advising Center Coordinator.
  • Assists with the maintenance of various IPO databases including but not limited to IPO's general education database of approved courses at international educational institutions and IPO's database of approved course equivalents and generates informational materials about pre-approved international classes for both IPO and departmental advisers.
  • Facilitates curriculum integration (CI) between UMass Amherst academic departments and international educational institutions attended by UMA undergraduate students abroad and assesses efficacy of ongoing curriculum integration efforts as part of intra-office working groups.
  • Reviews international course catalogs and identifies coursework corresponding to specific UMA degree requirements, and coordinates review of selected classes with UMA department faculty.
  • Generates curriculum map of proposed UMA-International course equivalencies.
  • Manages databases and records as related to study abroad curriculum and course mapping.

Other Functions
  • Serves as back-up to IPO Receptionist and Executive Assistant to the Vice Provost of Global Affairs.
  • Understands responsibilities with respect to Title IX, Clery and other compliance requirements.
  • Performs related duties as assigned or required to meet department, Executive Area/Division and university goals.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
  • High school diploma or equivalent.
  • Ability to organize work, exercise good judgment, complete tasks in a timely manner, collaborate, perform routine supportive tasks.
  • Excellent oral and written communication skills and interpersonal communications.
  • Proficiency with Microsoft Office and Google Office suites essential, particularly Excel and Google Sheets.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
  • Experience living, studying, or working outside the United States.
  • Experience advising undergraduate students for international study.
  • Familiarity with study abroad programs.
  • Familiarity with higher education systems and international education in the U.S. and abroad.
  • Familiarity with Via TRM and Navigate or equivalent software.

Work Schedule
  • Monday - Friday, 8:30 am - 5:00 pm.
  • Required to work occasional multiple evenings and weekends during the year.
  • May include some domestic and/or international travel.

Salary Information

Grade 13.

Special Instructions to Applicants

Please submit a resume/CV and cover letter. Search will remain open until filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Sep 29 2022 Eastern Daylight Time

Applications close:

More searches like this