Admissions Evaluator

Employer
Montana State University, Inc
Location
Bozeman, MT
Posted
Oct 03, 2022
Closes
Oct 08, 2022
Ref
550913774
Specialty
Admissions
Position Type
Other
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University, Provider
The Office of Admissions is responsible for the marketing, recruitment, application processing and orientation for new undergraduate students at Montana State University. The office also interprets and implements Board of Regents and Montana State University academic policies, processes 20,000+ undergraduate applications for admission annually, evaluates all undergraduate admission credentials for formal admission and articulates and evaluates transfer credit.Under the direction of the Assistant Director of Admissions, the person in this position provides leadership to the application evaluation unit, processes and evaluates applications and credentials, and maintains, compiles and distributes related information as required.

Duties and Responsibilities

Receive, process, verify and maintain applications and credentials. Determine admissibility of applicants by evaluating transcripts and other supporting documentation according to Montana State Board of Regents and Montana State University policies. Evaluate transfer courses and apply academic credit to fulfill MSU graduation requirements. Accurately enter admission information into the MSU computer database (Banner). Responsible for gathering documents and making Residency determinations according to Board of Regents Policy. Troubleshoot and solve problems with difficult applications. Inform applicants of admission status. Participate in the Graduation and Admission Requirements Committee, which hears student appeals. Act as an advisor for students, parents, outside institutions and other university personnel regarding admission requirements, transfer of credit, and the applicability of that credit to fulfill University requirements. Compile transfer guides for transfer of credit to MSU. Prepare correspondence regarding admission requirements, admission status, transfer credit policies and follow-up information on applicants. Maintain data for the Transfer Equivalencies link on the MSU website. Performing related duties as required.

May also perform in one or more of these areas:

Serve as Residency Specialist, providing guidance to all other evaluators as well as working closely with parents and students. Regularly confer with Residency Committee, Tax Specialist and Legal Counsel regarding unique residency issues. Provide co-lead support in training new and current evaluator staff in regard to residency issues, transcript evaluations and Banner Document Management (BDM) and cross-training support to entire Admissions staff. Download and appropriately index transcripts from various electronic sources; serve as resource to other staff regarding "One MSU" initiative. Train and oversee student workers in regard to document organization needs, posting to Banner and Banner Document Management (BDM). Track inventory for all flyers, documents and folders included in new student acceptance packets. Assist in updating and creating same on an annual basis. Receive, process, reconcile and troubleshoot all application fee payments; manage cash/check/credit card deposits on a daily basis.

Required Qualifications - Experience, Education, Knowledge & Skills

Two years post-secondary education or two years administrative experience which includes highly detailed work assignments and extensive contact with the public or an equivalent combination of education and experience.

Demonstrated experience using database, word processing, e-mail, and internet software. Demonstrated experience designing, formatting, typing, and proofing business correspondence, forms, reports, etc.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Experience in a university setting. Experience with Banner or a similar software package.

The Successful Candidate Will

Consistently exercise initiative and good judgment Effectively operate work related equipment Communicate effectively with employees and the public both in person and over the phone Represent the Office of Admissions and its programs to others in a professional and courteous manner Maintain confidentiality of records and information Exercise self-motivation and good judgment, and work effectively both independently and in a team oriented manner, under minimal supervision Develop and maintain effective working relationships with a diverse range of people both internal and external to the organization, including non-traditional and under-represented student populations Excellent written and verbal communication skills, and the ability to provide appropriate responses to questions and inquiries from a wide variety of individuals, both internal and external to the organization Organize and prioritize simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach

Position Special Requirements/Additional Information This should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

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