Licensing Staff Assistant

SUNY Maritime College
Bronx, New York
Not specified
Nov 04, 2022
Dec 04, 2022
Student Affairs
Knowledge Communities
Teaching, Learning, and Scholarship
Position Type
Employment Type
Organization Type
College / University

Licensing Staff Assistant


Category: Administrative & Professional        

Department: Student Affairs

Locations: Throggs Neck, NY

Posted: Oct 28, 2022

Closes: Open Until Filled

Type: Full-time

Position ID: 155160


About SUNY Maritime College:

SUNY Maritime College located on a 55-acre scenic waterfront property on the outskirts of New York City on the Throggs Neck peninsula where the East River meets Long Island Sound. The campus blends the best of two worlds: a comfortable college-town feel with the greatest city in the world. An impressive view of the sound extends toward the North Atlantic, yet only a few miles away are Yankee Stadium and midtown Manhattan. SUNY Maritime offers an array of employment opportunities stemming from entry level to professional positions which encourage growth and development among its employees.


Job Description:

The Licensing Staff Assistant serves as part of a team of professionals in the Office of Licensing and Cadet Shipping, which provides education, guidance, and service to students at SUNY Maritime College. The Staff Assistant's primary responsibility is to provide clerical and administrative support to the Coordinator of Licensing. The secondary responsibilities would be assisting the Coordinator of Cadet Shipping in times of high volume. The Staff Assistant will work within the Office of Licensing and Cadet Shipping area with other staff members to sustain and expand the vision and mission of the College.


Duties and Responsibilities:

Provide support/assistance with:

  • Daily activities for the SUNY Maritime Licensing and Cadet Shipping Department Assist cadets in license-option programs with the U.S. Coast Guard application process and perform initial vetting on all applications for accuracy. Work with cadets to rectify any discrepancies before applications are submitted to Licensing Director Work closely with Health Services on the submission and accuracy of the physicals on form CG-719K for license applications Work closely with Regiment to procure drug letters required for all USCG license applications Work closely with the TSES administrative assistant in tracking all USCG license requirements that comprise the training ship including, but not limited to, sea time and coursework Generate all STCW certificates for graduating USCG license-option cadets, including dual diploma cadets Input data into electronic databases to track cadet progress through license-track programs Assist Licensing Coordinator with all license meetings including, but not limited to, preparing deliverables and reporting attendance Assist with the administration of the USCG license exam when scheduled Track credentials as they are received from the National Maritime Center ensuring that all requirements are met before releasing license documents/credentials to cadets Maintain hard-copy and digital files on all cadets in license-option programs Answer phone and emails on behalf of Director of Licensing and Cadet Shipping as requested Maintaining accurate and current information on the college's licensing web page Other duties assigned



Required Qualifications

  • Bachelor's Degree One year of experience in a related field Experience working with and serving a diverse, college-aged population Ability to work independently and collaboratively within a multidisciplinary environment Ability to prioritize multiple projects with a high degree of attention to detail Strong and proficient organization skills Ability to adhere strictly to FERPA policies regarding confidential and personally identifiable information (PII) Strong written and oral communication skills Must be highly proficient in Microsoft Word and Excel Experience working with database applications


Desired Qualifications

  • Knowledge of Student Affairs and policies and procedures 1-2 years of experience working in the area of Student Affairs Knowledge associated with USCG licensing program


Additional Information:

Classification/Salary Range: The Licensing Staff Assistant is a UUP position. The anticipated salary range for the position is $47,500 - $55,000 annually, with an outstanding benefits package (for more information please see the Full-Time UUP Benefits Summary). Salary will commensurate with qualifications and experience. Review of applications to commence immediately and conclude when the position is filled.


Special Notes: This is a full-time calendar year appointment UUP Position.  Fair Labor Standard Acts (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA.  Internal and external search to occur simultaneously.


Budget Title: Staff Assistant

Local Title: Licensing Staff Assistant

Line #: 00171


SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at


If you need a disability related accommodation, please call The Office of Human Resource Services at (718) 409-7303 or email at In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7350. It can also be viewed on line by selecting University Police at


Application Instructions:

Persons interested in the above position should apply online. Applicants are asked to submit the following:

  • Cover letter Resume/CV Statement addressing how past and/or potential contributions to diversity, equity, and inclusion will advance Maritime's commitment to inclusive excellence Names and contact information of three professional references


Returning Applicants - Login to your SUNY Maritime Careers Account to check your completed application, check/edits your profile or to upload additional documents.


SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: