Temporary Assistant Director, Center for International Programs & Services (CIPS)

4 days left

Embry Riddle Aeronautical University
Prescott, AZ
Nov 08, 2022
Dec 01, 2022
Position Type
Assistant Director
Employment Type
Organization Type
College / University
About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2021-22, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 20,195 students in total enrolled with the University around the world.

The Opportunity:

Under the general supervision of the Director, Center for International Programs and Services, is responsible for managing and providing immigration and visa-related service functions while ensuring compliance with federal regulations and reporting requirements. The position holder provides front-line support and guidance to international students, scholars, and exchange visitors throughout the visa and work authorization application process to ensure campus and federal regulatory compliance. The Assistant Director serves as an ARO for the ERAU J-1 exchange visitor program, and student advisor for F-1 immigration benefits such as Curricular and Optional Practical Training and supports the Director as DSO for the ERAU Prescott F-1 visa program.

This position is temporary with the possibility of Full-Time employment.

Job Responsibilities
  • Interpret F-1 and J-1 visa regulations to ensure compliance, and provide counseling and advising support to international students and scholars on immigration related matters, and other support issues
  • Assist students to obtain F-1/J-1 immigration benefits such as CPT/OPT /STEM extensions and Academic Training as outlined in the regulations, and process I-20s and DS-2019s as required
  • Serve as a resource on immigration regulations, policies and practices to faculty and staff
  • Assist with immigration check in and SEVIS registration
  • Contribute to the development, implementation, and presentation of specialized workshops and programs, and in designing and updating handouts, forms, presentations, and the CIPS ERNIE site and website.
  • Serve as a Designated School Official (DSO) for F-1 Students and Assistant Responsible Officer (ARO) for J-1 students and visiting faculty-
  • Maintain student records in the Student and Exchange Visitor Information System (SEVIS) and Terra Dotta databases.
  • Advise international students on complex U.S. immigration regulations and procedures related to employment, travel, change of status and reporting.
  • Coordinate and plan programs that support the social and academic integration of F-1 students to enhance student retention.
  • Connect students with campus resources to support their academic success (tutoring, advising, counseling, academic departments etc.)
  • Oversee maintenance of student files to ensure accurate record keeping, including creating new files in a timely manner and maintain consistency between Campus Solutions, Terra Dotta and SEVIS.
  • Provide international student program planning, international student association coordination, including assisting with new student orientation, International Education Week, the annual International Festival, etc.
  • Prepare reports on enrollment, retention and other areas of interest to CIPS and Enrollment Management.
  • Perform other job-related duties as assigned

Secondary Job Functions and Duties:
  • Reviews, analyzes and stays current with federal regulations and procedures affecting international students and scholars.
  • Research, recommend, communicate, and implement appropriate policies and procedures that support students with maintaining their immigration and academic status.
  • Participate in professional development opportunities on-campus and off-campus with the approval of supervisor.
  • Demonstrated ability to provide effective services for diverse populations
  • Provide immigration documents to and file immigration benefit applications for the university's international students and scholars.
  • Some budgeting procedures and responsibilities as assigned by the director.
  • Contacts Registrar regarding visa issues that may affect registration.
  • This position will need to have access to the secure and sensitive student data both in SEVIS, Terra Dotta, and the CMS.
  • Assists CIPS Director with strategic planning, marketing strategies, content development and campus outreach


Required Education

Bachelor's or 3 years of professional experience in an educational setting

Required Knowledge, Skills, & Abilities
  • Experience working with people of diverse backgrounds.
  • Ability to learn and use new technologies, look at challenges from a unique perspective, and support international education generally.
  • Ability to monitor and effectively report progress towards articulated goals
  • Ability to prioritize multiple tasks while meeting deadlines
  • Enthusiasm, commitment and dedication to the improvement of the student university experience