Assistant Dean, Student Affairs, Well-Being, and Inclusion

Employer
Stanford University
Location
Stanford, CA
Posted
Nov 18, 2022
Closes
Dec 03, 2022
Ref
701422281
Specialty
Student Affairs
Position Type
Assistant Dean
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University
Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.

Department Information

The Stanford School of Medicine Office of Graduate Education provides centralized programs, services, and advocacy that empower all Biosciences PhD and masters students and the faculty and staff who support them in order to enhance the training experience. We promote the development of community and personal resilience through a lens of diversity, equity, inclusion, and justice. We work to diversify the Biosciences through outreach and training.

Job Purpose

The Stanford School of Medicine (SoM) Office of Graduate Education (OGE) is hiring an inaugural Assistant Dean, Student Affairs, Well-Being and Inclusion (Academic Program Professional 3). OGE provides centralized programs, services, and advocacy that empower all Biosciences PhD and masters students and the faculty and staff who support them in order to enhance the training experience. We promote the development of community and personal resilience through a lens of diversity, inclusion and equity. We work to diversify the Biosciences through outreach and training. Core services on our team include diversity & inclusion, admissions processes, courses/curriculum, grants, student milestones tracking, finances, operations, faculty and student staff officers support, student life and wellness, data and reporting, and assessment.

Team OGE values include:
  • Growth Mindset
  • Openness/Open Communication
  • Teamwork
  • Mission-Driven
  • Fun
  • Efficiency and effectiveness

Reporting to the Associate Dean, Graduate Education and Diversity, the Assistant Dean will envision, develop, implement, and evaluate key strategic goals and priorities for student affairs within the Office of Graduate Education. This role will drive vision, goals, and strategy for student well-being and belonging to develop new and build upon existing infrastructures and create new resources as gaps are identified. The Assistant Dean will engage student support responsibilities including triaging student concerns, helping them access appropriate resources, responding appropriately to challenges and/or crises, and collaborating with and making referrals to University offices/organizations to provide broad-based student support while implementing appropriate administrative processes as needed. The Assistant Dean will also be expected to respond accordingly to student incidents and crises; coordinate emergency protocols and provide crisis management support. They must also collaborate with and make referrals to University offices/organizations to provide broad-based student support while implementing appropriate administrative processes, as needed.

This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site), subject to operational need.

Core Duties

This role will work with core leaders within OGE, the SoM, and across Stanford broadly in the evaluation, assessment, and continuous improvement of health and well-being related programs and services for students, with a particular emphasis on how these efforts synergize with the broader OGE team's mission to enhance diversity, equity, inclusion, and belonging at Stanford. This position will engage this work both as an individual contributor as well as in supervision of three DEIB Programs Associate Directors. This role will build a hub within OGE, lead this student engagement sub-group of Team OGE, and support individuals in high-touch, high stress roles including student engagement staff as well as student leaders who work closely with OGE.

In support of graduate (PhD and masters; about 1200 total students) students in the School of Medicine, the Assistant Dean will be expected to:
  • Serve as a primary point of contact for receipt of/and response to reports of graduate students of concern within the School of Medicine (SoM).
  • Develop and maintain relationships with SoM faculty, staff, administrators, and embedded SoM service-providers and collaborate with these partners to build an infrastructure for wrap-around support for students in distress or crisis.
  • Develop and implement protocols, practices, policies, and/or systems for effective communication, referrals, and student support.
  • Manage multiple, on-going, and complex caseload of incidents and complaints and meet with students who have interpersonal, behavioral, health and wellness, or other concerns to counsel, resolve conflict, or set expectations for future behavior.
  • Serve as direct supervisor of four full-time staff (one Associate Director, Student Life and Wellness, and three Associate Directors, Diversity, Equity, Inclusion, and Belonging). Oversee engagement of these staff in triaging, managing, and engaging in student support infrastructure.
  • Partner with senior leaders in graduate education and at the School of Medicine as well as other campus partners to develop and implement an infrastructure for graduate students to report mistreatment and processes for managing and responding to reports.
  • Serve on interdisciplinary committees regarding graduate student well-being and support. Educate and consult on university practices and protocols related to student support.
  • Contribute to the development of communications, presentations, and other materials regarding the Office of Graduate Education and University resources to support personal and academic success and/or respond to local, national, and or global issues of impact to graduate student communities.
  • Create, foster, and perpetuate a safe, dynamic, and inclusive culture of exemplary student engagement. Focus on and center student belonging, including supporting diversity, equity, and inclusion.
  • Other duties may also be assigned.

Education & Experience (Required)

Advanced degree and five or more years of relevant experience in area of specialization or combination of relevant education, training, and/or experience. For jobs with financial responsibilities, experience managing a budget and developing financial plans. Experience developing program partnerships and funding sources.

Knowledge, Skills and Abilities (Required)
  • Advanced oral, written, and analytical skills, exhibiting fluency in area of specialization.
  • Ability to oversee and direct staff.
  • Ability to develop program partnerships and funding sources.
  • Ability to manage budgets and develop financial plans.

Desired Qualifications
  • Experience working with a broad and diverse spectrum of people - staff, faculty, students, cross-campus colleagues, etc. and commitment to supporting diversity, equity, and belonging.
  • Experience with graduate student programs, services, crisis response and graduate student case management.
  • Exceptional interpersonal skills (including tact, diplomacy, empathy, and an attitude of service to others) to work collaboratively and interact effectively with students, faculty, staff, and team members.
  • Supervisory experience.
  • Experience supporting individuals in high-touch, high stress roles.
  • Abilities to:
  • Act independently and take initiative.
  • Exercise sound judgment and make sound decisions in urgent/crisis situations, potentially without the benefit of consultation.
  • "Think on your feet" and be nimble and flexible in high-stress situations/environments.
  • Manage confidential and sensitive student information with discretion.
  • Manage multiple priorities efficiently and effectively; work well under pressure.
  • Ensure and apply compliance with legal, financial, and university policies and external regulations.
  • Strong analytical and problem-solving skills to review and analyze complex information.

Additional Preferred Qualifications
  • Demonstrated effective leadership, supervision, organizational skill, assessment and strategic planning and management skills.
  • Genuine appreciation for student development theory and a holistic, multidisciplinary approach to student health and wellbeing.
  • Student development knowledge and experience in student affairs or within higher education setting.
  • Knowledge of and sensitivity to the graduate experience, including knowledge of challenges faced by graduate students from backgrounds historically underrepresented backgrounds in a highly selective institution and ability to assist students in navigating this environment.
  • Demonstrated commitment to continuous improvement.
  • Demonstrated ability to work collaboratively with and gain support from a broad and diverse array of constituents, including students, staff, and faculty.
  • Advanced computer skills, including experience with Microsoft Office Suite.
  • Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management.

Physical Requirements
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer tasks.
  • Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 40 pounds.
  • Rarely sort/file paperwork or parts, lift/carry/push/pull objects that weigh up > 40 pounds.
  • Ability to use voice to present information/communication with others.
  • On-campus mobility.

Working Conditions
  • May work extended hours, evenings or weekends.
  • May travel locally.
  • Occasional overnight travel.

Working Standards
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19-guide/interim-policies/covid-19-vaccination-and-surveillance-testing

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Additional Information
  • Schedule: Full-time
  • Job Code: 4113
  • Employee Status: Regular
  • Grade: K
  • Requisition ID: 97008