ABOUT THE OPPORTUNITY:

At Polk State, our amazing faculty and staff create an inspiring workplace. This Program Coordinator position reports to the Campus Academic Dean and is an excellent opportunity within the College’s Academic Affairs department on our Lakeland campus. We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State.

SOAR, EAGLES!

ABOUT THE POSITION:

This position generally provides program support in all areas related to program administration. Work requires the analysis of complex problems, planning of various interrelated activities, and the coordination of effort of multiple projects or functions, in addition to formulating and maintaining programmatic budgets.

ESSENTIAL FUNCTIONS/DUTIES:

• Support writing and management of grants that have a trans-national component.
• Manage appropriate budgets for College and Foundation.
• Coordinate and lead orientations, ePortfolio training, pre-departure, and debrief meetings.
• Coordinate conference attendance (FCIE, CCID, and others).
• Coordinate scholarship applications, transcript designation and program awards distributions.
• Coordinate with administration and high-level stakeholders (Global Initiatives committee and District Board of Trustees) on proposals, advisory boards, and other initiatives.
• Coordinate with risk management to review study abroad location risk assessment (safety, health, vaccination requirements, etc.).
• Gather and review program reports for student progress and participation in programs. Create student program audits and advise students.
• Manage trip accounts, and insurance and liability procurement for study abroad students.
• Review, recommend, and update website content modifications for Study Abroad, Global Studies, and Global Initiatives activities.
• Manage social media for the College’s Institute for Global Initiatives.
• Research study abroad locations and vendors, negotiate travel arrangements, and book reservations.
• Plan, coordinate, participate in, and direct committees and meetings as needed.
• Plan, manage, and implement International Education Week, Summer Camp Fundraiser, Capturing Cultures Photo Contest/Exhibit, and visiting international delegations.
• Develop program marketing to recruit students, support engagement, and promote Study Abroad, Global Studies, and Global Initiatives programs (flyers at tables, info sessions, etc.).
• Review and respond to student applications, travel forms, and questions.
• Serve as liaison to partner institutions and 3rd party tour companies, and as On-call 24-hour emergency contact during trips.
• Compile Student and faculty trip handbooks.
• Set-up non-credit trip payments for students in Lumens.
• Work with faculty to create study abroad proposals and assignment of final project mentoring of students.
• Review Global Studies course schedule each term in Passport and manage student Global Studies Canvas shell.
• Manage course and enrollment records and provide document review of completed courses.

This position is a level P14. To determine starting salary, Polk State College takes into consideration the pay level minimum, the candidate's qualifications and internal equity factors.

Required Skills

• Knowledge of principles and practices of professional training and development program design.
• Knowledge of curriculum development, instructional method theory, and practical applications.
• Ability to communicate orally and in writing with a variety of contacts of considerable importance within, and outside of, the college. Contacts outside the college where lack of tact or judgment may result in negative college relations to a limited degree.
• Ability to work independently with the responsibility for planning details and methods to obtain definite objectives and to make decisions within broad limitations of policy and professional standards.
• Ability to work cooperatively with college personnel.
• Excellent written and oral communications skills.

REQUIRED EDUCATION:

Graduation from a regionally accredited college or university with a Bachelor's degree in International or Global Studies, Hospitality/Travel Management, or a related field; or a combination of Bachelor's degree and appropriate industry certifications.

Preferred Education

Additional credentials including a Masters Degree and/or industry certification(s) may be required depending on the program area.

Required Experience

Three (3) years of professional, exempt level experience in International Affairs, Global Studies, Travel and Hospitality Management, or related field.

We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Important Information:

• Application Requirements:A completed online application consists of:
  • a resume, and
  • an electronic job application (all sections completed).

Submissions that do not include all required information will not be considered.

• Background Screening:Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

• Non-Instructional/Staff Transcripts: For professional/salaried positions, uploading of unofficial transcript(s) (with confidential information redacted) during the application process is welcomed, but not required. However, please note that education verification will be completed, for all stated degrees, on or before an interview. Submission of official transcripts for all stated degrees is required as a condition of employment following receipt of a job offer.

• Foreign Transcripts: All international degrees must have their coursework evaluated in terms of U.S. "equivalency." Polk State College requires that all international credential evaluations be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®). More information about NACES® affiliates can be obtained at the NACES® website.

• Relocation: Polk State College does NOT provide relocation assistance for this position.

• This position will close at 8:00 a.m. on Tuesday, January 3, 2022.

NOTE: We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with State of Florida agency like Polk State College. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement and the date of your re-employment.

As a rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

Polk State College is a drug-free workplace and participates in E-Verify.

Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns on equity issues, please contact: Lonnie Thompson, Chief Diversity Officer; 999 Avenue H, NE; Winter Haven, FL 33881; Office: 863.292.3602 Ext. 5343; lthompso@polk.edu.

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu and let us know the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.

• Knowledge of principles and practices of professional training and development program design.
• Knowledge of curriculum development, instructional method theory, and practical applications.
• Ability to communicate orally and in writing with a variety of contacts of considerable importance within, and outside of, the college. Contacts outside the college where lack of tact or judgment may result in negative college relations to a limited degree.
• Ability to work independently with the responsibility for planning details and methods to obtain definite objectives and to make decisions within broad limitations of policy and professional standards.
• Ability to work cooperatively with college personnel.
• Excellent written and oral communications skills.

REQUIRED EDUCATION:

Graduation from a regionally accredited college or university with a Bachelor's degree in International or Global Studies, Hospitality/Travel Management, or a related field; or a combination of Bachelor's degree and appropriate industry certifications.

Preferred Education

Additional credentials including a Masters Degree and/or industry certification(s) may be required depending on the program area.

Three (3) years of professional, exempt level experience in International Affairs, Global Studies, Travel and Hospitality Management, or related field.

We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Important Information:

• Application Requirements:A completed online application consists of:
  • a resume, and
  • an electronic job application (all sections completed).

Submissions that do not include all required information will not be considered.

• Background Screening:Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

• Non-Instructional/Staff Transcripts: For professional/salaried positions, uploading of unofficial transcript(s) (with confidential information redacted) during the application process is welcomed, but not required. However, please note that education verification will be completed, for all stated degrees, on or before an interview. Submission of official transcripts for all stated degrees is required as a condition of employment following receipt of a job offer.

• Foreign Transcripts: All international degrees must have their coursework evaluated in terms of U.S. "equivalency." Polk State College requires that all international credential evaluations be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®). More information about NACES® affiliates can be obtained at the NACES® website.

• Relocation: Polk State College does NOT provide relocation assistance for this position.

• This position will close at 8:00 a.m. on Tuesday, January 3, 2022.

NOTE: We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with State of Florida agency like Polk State College. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement and the date of your re-employment.

As a rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

Polk State College is a drug-free workplace and participates in E-Verify.

Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns on equity issues, please contact: Lonnie Thompson, Chief Diversity Officer; 999 Avenue H, NE; Winter Haven, FL 33881; Office: 863.292.3602 Ext. 5343; lthompso@polk.edu.

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu and let us know the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.