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Admissions Counselor (two openings)

University of Washington
Wallingford, WA
Closing date
Feb 12, 2023

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Position Type
Employment Type
Organization Type
College / University
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Working within the Office of Admissions, the Admissions Counselor will recruit and advise prospective undergraduate students, both Transfer and First Year students, to meet the undergraduate enrollment targets of the University, and increase the profile and image of the University. With direction from the Admissions Leadership Team, the Admissions Counselor executes recruitment plans and is responsible for ensuring results are consistent with the overall mission and strategic plan for the Admissions Office. The Admissions Counselor builds and maintains relations with people and organizations to help meet the university's goals.


  • Counsel prospective students through in-person meetings, group information sessions, phone, e-mail, or web communications, regarding major courses of study, career options, program eligibility requirements, degree requirements, admission requirements, and the opportunities available at the university.
  • Deliver information sessions.
  • Participate in the professional admissions and advising community to strengthen professional knowledge base and to reinforce UW Bothell name recognition.
  • Build and maintain relations with UW Bothell academic programs, student resource departments, and external constituents, and make referrals for students to appropriate services.
  • Maintain ongoing, thorough knowledge of academic, co-curricular, and financial aid programs to provide comprehensive and factual information that will allow prospective students to make informed decisions.

  • Develop and implement recruitment plans for assigned programs and territories which will include on-site and virtual events such as college fairs, school visits, workshops, advising appointments, and other recruitment activities.
  • Utilize CRM to generate and review reports and queries to aid in developing plans for recruitment.
  • Generate applications and enrollments through the cultivation of relationships within assigned programs and territories to meet established goals.
  • Support all recruiting and advising activities through the Office of Admissions.
  • Lead community and business outreach efforts to recruit a diverse and academically talented student population.
  • Participate in on-campus recruitment events such as Preview Days, Admitted Student Days, and specialized campus visits and information sessions.
  • Engage in ongoing strategic communications to include phone calls, text messaging, email, and other media to ensure high conversion/yield rates.
  • Work closely with campus stakeholders to execute strategies to meet enrollment goals.

Admission Processing:
  • Conduct holistic application review and ratings of assigned applications.
  • Serve on Admissions Committees as needed and act as a liaison with assigned programs and schools.
  • Work with Operations Team to ensure timely processing of applications and updating of records as needed.
  • Meet application review deadlines to allow for admission decisions to be released on schedule.
  • Utilize CRM to assist with updating student records and school contacts.

Other Duties as Assigned:

Will include but not limited to the following:
  • Deliver campus tours as needed in absence of tour guides.
  • Provide coverage for Welcome Desk as needed in absence of staff.
  • Attend professional development conferences, workshops, and events that will increase knowledge and competency in admissions counseling.
  • Contribute to and support the implementation and maintenance of innovative recruiting and advising strategies, with particular responsibility for assigned academic programs and territories.
  • Contribute to on-line and printed advising materials.

  • Bachelor's degree in Education, Communications, Business, Psychology, or related degree
  • At least two years' experience in recruiting, advising, counseling or similar experience with diverse populations in an educational setting.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

  • Knowledge and experience of admissions processes.
  • Excellent written, oral, and interpersonal communication skills.
  • Proven track record of meeting and exceeding measurable goals.
  • Ability to work effectively and cooperatively with colleagues, the public, students, faculty, and diverse community members including those from various cultural and socio-economic groups.
  • Ability to use technology to collect data, create reports, and document work.
  • Ability to travel.
  • Presentation and advising skills that demonstrate commitment to best methods including use of technology.
  • Must be dependable, accurate, have attention to detail, be a good team member, and possess an empowering attitude and patient temperament to work with a variety of student situations.

  • 2-5 years professional work experience in recruiting, advising, counseling with diverse populations in an educational setting.
  • Knowledge of federal, state, and local laws, regulations, and policies related to student records, information systems, admissions, and registration.
  • Experience reviewing admissions applications.
  • Experience using a Customer Relationship Management (CRM) system.

  • Standard work hours are Monday through Friday 8:00am to 5:00pm with work performed primarily in-person in an office setting on-campus. A hybrid schedule with remote work options is available.
  • Work will be performed externally at community colleges, high schools, community events, and college fairs as needed.
  • Evening and weekend work is required on occasion and as needed.
  • Travel is required in-state with some out-of-state travel.
  • Must be willing to travel in all weather conditions.
  • Must be able and willing to operate a university vehicle.
  • Must be able to lift/move approximately 50 pounds of recruiting materials, displays, and equipment.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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