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Exchange Visitor Sponsorship Advisor (Hybrid) - (3452)

Institute of International Education
New York City, New York
$50,039 - $63,988
Closing date
Dec 28, 2022

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Student & Scholar Services, Other
Position Type
Adviser / Advisor
Employment Type
Organization Type

Job Details

Job Description:

The Department of Exchange Visitor Sponsorship provides J-1 visa sponsorship to educational and research institutions, corporate partners, libraries, museums, not-for-profit and other similar organizations. The Exchange Visitor Sponsorship Advisor serves as an Alternate Responsible Officer (ARO) on multiple IIE sponsored programs and provides high quality customer service to internal clients.

Essential Functions:

Serves as an ARO, subject to responsibilities set forth in the CFR [22 CFR Part 62] guiding the J Visa. Must be able to make independent decisions in line with the J regulations, IIE’s and best practices under the guidance of the Responsible Officer (RO) and/or lead ARO, as well as interpret program policies as they relate to J visa sponsorship.

Analyzes documents and data associated with the issuance of the initial Certificate of Eligibility (Form DS2019).

Meets programmatic deadlines for assigned caseloads.

Maintains accurate records in SEVIS and IIE data bases per established processes.

Reviews requests from exchange visitors to determine eligibility of the requested activity within sponsorship category based on Code of Federal regulations (CFR), determine eligibility and approve Academic Training requests, data entry in Student and Exchange Visitor Information System (SEVIS) Real-Time Interactive (RTI), and provide required Employment Authorization letters.

Provides training to IIE team members on J regulations, Department of Homeland Security (DHS) requirements, and IIE SEVIS systems; establish the standard for IIE’s J sponsorship; interpret regulations and disseminate Department of State regulatory and DHS SEVIS information to IIE team members.

Special projects such as, but not limited to, process improvements, trainings and other IIE projects.

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Job Requirements:

Education and Work Experience: 

Requires a Bachelor's degree and at least two years of related work experience, or an equivalent combination of education and experience.

Knowledge, Skills and Abilities:

Knowledge of Exchange Visitor J regulations, SEVIS and responsibilities of an ARO.

High level of attention to detail and strong organizational skills.

Strong adaptability skills and ability to demonstrate flexibility in dealing with challenging circumstances, or adjust to changing priorities, to meet deadlines of essential deliverables.

Excellent customer service skills and interpersonal skills; ability to interact with others in a warm, friendly and supportive manner, creating a climate of trust, consideration and mutual respect.

Proficiency with using Microsoft Office and database software.

Highly adept collaboration skills to work effectively with others to achieve meaningful results.

Must be a citizen or legal permanent resident of the U.S., as required by the U.S. Code of Federal Regulations.

Ability to analyze documents and information, understand when there are issues, ask colleagues for input, and come up with solutions.

Experience with or knowledge of the Fulbright program is a plus.

Experience with international graduate school students or scholars is a plus.

Salary Range: $50,039 - $63,988. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.

IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careers  page for further details.


Less than 10%

To help promote and ensure the safety of our employees and those we work with, we require all employees to be fully vaccinated against COVID-19. Employees that have a qualifying medical condition that contraindicates a COVID-19 vaccination, or who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation. State and local guidelines apply.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


Established in 1919 with the founding premise that international exchange could make the world a more interconnected place, the Institute of International Education has championed international education and pioneered new models of collaboration across institutions of higher education with a worldwide reach. Today, IIE proudly supports flagship educational and cultural exchange programs on behalf of the U.S. Departments of State and Defense, in addition to government, corporate and foundation programs. IIE is proud to assist scholars, students and artists threatened by conflict and unrest in their home countries.

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