Assistant or Associate Director of International Programs

3 days left

Linfield University Staff
Mcminnville, OR
Dec 03, 2022
Feb 02, 2023
Position Type
Employment Type
Organization Type
College / University, Non-profit
The International Programs Office (IPO) is recruiting for an experienced professional to join the team as an Assistant or Associate Director of International Programs. The Assistant or Associate Director is student-focused and primarily responsible for providing support and guidance to international students studying at Linfield, and Linfield students planning to embark on a study abroad program. Working with faculty advisers and other offices on campus, the Assistant or Associate Director advocates for the success of our international students, both in and out of the classroom. In addition, this position will assist Linfield students in providing realistic and practical paths toward completing a study abroad experience, while maintaining their degree objectives at the University. A review of applications will begin immediately and will be accepted until filled.

Primary Duties and Responsibilities:

International Students and Scholars Services
  • Acts as the Primary Designated School Official (PDSO) for the F-visa and the Responsible Officer (RO) for the J-visa. This position will be the primary Linfield contact with the US Department of Homeland Security and the US Department of State in matters related to the Student and Exchange Visitor Program (SEVP). Maintains leadership and oversight of the visa acquisition process for F -visa and J-visa students and scholars.
  • Has working knowledge of the laws and regulations that guide the non-immigrant visa process and provides updates to colleagues at the University in ensuring compliance with the Student and Exchange Visitor Program (SEVP).
  • Acts as the thought leader for developing and executing a network of support programs, both on and off campus, that enrich the international student/scholar experience which encourages the development of a robust global community.
  • Acts as key player in designing and executing new student orientation programs, brings new and innovative ideas and approaches that can be continually improved to best prepare students for success.
  • Acts as a bridge between the international programs office and other offices and individuals on campus to constantly monitor and evaluate the academic progress of students.

Study Abroad Responsibilities:
  • Effectively assists students in making the right choices to fulfill their study abroad objectives.
  • Works closely with academic advisers and student services departments on campus to provide realistic paths for students to complete their study abroad experience successfully, while being cognizant of the requirements of the students' majors and minors and their degree obligations.
  • Works with faculty who are country experts and with study abroad returnees to help coordinate a comprehensive cross-cultural and country-specific orientation program.
  • Survey the field to bring in new and innovative ideas and best practices that can best prepare students for their study abroad experiences.
  • Acts as one of the course leaders for IDST 031- Pre-Departure, Experiences Abroad and Re-entry and help monitor students' assignments and success in the course. Works with other colleagues in the office to continually update course objectives and learning outcomes.

Overall responsibilities:
  • Assists the Director and other colleagues with the day-to-day office operations.
  • Assists the Director in managing expenses/budget for orientation and student programming.
  • Provides support for current student challenges as they arise, coordinating when appropriate with academic advisers (faculty and staff) and other administrators, leveraging the full available resources of the University.
  • Develops and maintains relationships with campus offices that serve international students and students studying abroad and acts as IPO liaison to these offices and individuals.
  • Attends and participates in all activities, functions and events organized by IPO. This job may require some non-standard work hours or lengthened hours based upon project demands.
  • Provide periodic reports on matters and areas related to this position.
  • Attend to unexpected situations that may arise due to global uncertainties.
  • Supervise professional and student employees.

Minimum Qualifications:


Bachelor's degree required in Student Services, International Education, or related field.

  • Two to four years prior working experience in an international education arena.
  • Working knowledge of the SEVP rules and regulations.
  • Ability to clearly communicate government regulations and University policies to international students , and University personnel to ensure appropriate compliance.
  • Skilled in analyzing complex and/or detailed documents such as proposals, contracts, policies, and procedures.
  • Preference will be given to candidates who have served or are currently serving as a Principal Designated School Official (PDSO), Designated School Official (DSO), Responsible Officer (RO) , and/or Alternate Responsible Officer (ARO).
  • Demonstrated ability to communicate effectively in person, by phone and in writing with individuals from diverse linguistic and cultural backgrounds.
  • Ability to supervise and train student employees.
  • Coordinate student programming events and activities.
  • Thorough knowledge of computer applications relevant to the requirements of the position, including Microsoft Word, Excel, Outlook, Powerpoint, Sharepoint, and Colleague or related software.
  • Must possess a valid driver's license and driving record to become/remain certified to operate Linfield vehicles and equipment.

Preferred Qualifications:


Master's degree in Student Services, International Education, or related field.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is considered light work. Constant seeing, hearing, sitting and talking. Frequent repetitive movement of hands, wrists, and fingers, walking, climbing stairs, and travel either by air or automobile. Occasional standing, bending, and lifting up to 40 pounds. May be exposed to weather elements when going from building to building.

Application Procedure:

To apply, please complete the online application and attach the following as ONE combined pdf document. Review of applications begins immediately and will be accepted until filled.
  • Cover Letter
  • Resume
  • Statement outlining the applicant's plan for contributing to diversity, equity, and inclusion within the Linfield community


In order to create the healthiest face-to-face learning environment possible, Linfield University is requiring that all faculty, staff, and students to be fully vaccinated against COVID-19. Employees should be fully vaccinated no later than two weeks prior to arriving on campus. To be fully vaccinated, employees will need to have one COVID-19 booster shot when eligible. Employees must submit their documentation at least seven days prior to arrival on campus. People who have tested positive for COVID-19 will still be required to show proof of vaccination. Linfield's COVID-19 vaccine policy, including requirements for compliance and exemptions, is available at

About Linfield University:

Linfield University is an independent, nonprofit university with two physical campuses. The main campus, located in McMinnville, Oregon is on 189 park-like acres just south of the charming historic downtown. The School of Nursing, located in northeast Portland, Oregon, is located on 20 acres. Linfield also has a growing eCampus. Since 1858, Linfield has connected a traditional liberal arts experience with practical education through 57 majors, including wine studies, sport management and nursing. Linfield also offers interdisciplinary graduate degrees in business, nursing, education and sports sciences. Linfield University is fully accredited by the Northwest Commission on Colleges and Universities. With a relentless focus on student success, Linfield is committed to a mission of connecting learning, life and community.

Linfield enrolls approximately 1,800 students from around the nation and globe each year. Thirty-seven percent of Linfield's undergraduate students are first-generation college students, and more than one-third are U.S. students of color. Linfield competes in the NCAA Division III Northwest Conference and holds the national record, across all divisions, for consecutive winning football seasons (dubbed "The Streak"). U.S. News & World Report has named Linfield one of the top liberal arts colleges in the nation when it comes to social mobility for four years in a row. See more of Linfield's accolades at

The university's two physical locations showcase the beauty of the Pacific Northwest and a meaningful connection between the university and its community. Just 1-2 hours from either location are the snow-peaked mountains of the Oregon Cascades or the Pacific Ocean shoreline. McMinnville and Portland are both highly ranked for their access to outdoor recreation, as well as top locations for foodies and wine enthusiasts.

Although the school retains a historic affiliation with the American Baptist Church, Linfield's employees and students are not bound by the religious requirements of its founders. Linfield warmly welcomes all those who seek out Linfield's exemplary educational and career opportunities.

Linfield offers a generous comprehensive benefit plan, which includes healthcare, retirement plan, life insurance, and short/long term disability, 28 PTO days per year, 8 paid holidays, and Winter Break. Another amazing and valuable benefit for employees, as well as their spouse/domestic partner and dependents, is tuition remission. You and your dependents will have access to our Athletics Complex, including two weight rooms, racquetball courts, a basketball court, swimming pool, track, and indoor and outdoor tennis courts, and a 1.5 mile outdoor wellness trail. For those who are sports enthusiasts, you and your dependents can attend all Linfield athletic events on campus for free (except NCAA playoffs). Additional perks include 20% merchandise & clothing discount at our Barnes & Noble Bookstore, access to Microsoft Office 365 on your personal devices, and a Starbucks conveniently located on campus.

We Value Diversity: Linfield University is actively engaged in promoting, advancing, and confirming our commitment to diversity and inclusion. We believe that a diverse and vibrant Linfield contributes to academic excellence and critical thinking. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. All candidates are encouraged to address how their professional and lived experience, scholarship, teaching, mentorship, and/or service will build on our diversity and inclusion efforts.