Date: April 27, 2022

Title: Assistant/Associate Director of Admissions

Description: Reporting to the Executive Director of Admissions, the Assistant/Associate Director will be involved in all aspects of the general admission process: managing a recruitment territory, travel, organizing special events, coordinating with student volunteers, interviewing prospective students, reviewing applications, and other duties as assigned.

The position requires strong interpersonal and communication skills, the ability to relate to a broad range of constituents (students, parents, alumni, high school counselors, etc.), an appreciation for and sensitivity to a variety of backgrounds and traditions from which students may come, and the ability to work well both independently and collaboratively.

A more specific list of responsibilities includes, but is not be limited to:

• Traveling within a defined territory to visit high schools, attend college fairs and conferences.
• Reading and evaluating applications and participating in the selection of candidates for admission including authority to make admit and deny decisions.
• Interviewing prospective candidates on and off-campus.
• Conducting information sessions.
• Answering admission inquiries from prospective students, parents, high school counselors, and others.
• Management of communication plan to steward prospective students from territory through the admissions funnel
• Oversight of significant enrollment management program, such as Hartwick Overnight Program (HOP), Telecounseling Program, Events, Blue Key Tour Guide Program, etc.
• Planning and implementing various on and off-campus programs and initiatives.
• Building and maintaining relationships with high schools and community-based organizations.
• Serving as liaison with other campus offices and/or departments.
• Working with alumni admission volunteers.
• Supporting of day-to-day admission processes.
• Other duties as assigned
• Participation in major campus events, including Welcome Weekend, True Blue Weekend, and Commencement Weekend
• Expected to comply with all applicable College, Federal, State, local and associational regulations
• As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus

Qualifications:

• Bachelor’s degree is required.
• Valid driver’s license is required at the time employment commences.
• Up to 2 years of selective admission or related experience is preferred.
• Willingness to work evenings and weekends as needed.
• Communication, Written- Ability to communicate in writing clearly and concisely.
• Decision Making- Ability to make critical decisions while following College procedures.
• Judgment- The ability to formulate a sound decision using the available information.
• Presentation Skills- Ability to effectively present information publicly.
• Technical expertise including familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc).
• Must be adept with social media.
• Must have a willingness to learn new software.
• Familiarity with Ellucian Colleague is preferred.

All employees are required to be fully vaccinated for COVID-19 prior to the start of their employment.

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders-what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York-a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications.

• A cover letter;
• A resume;
• A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor)

Review of applications will continue until the position is filled.

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