Assistant Director, AME Student Affairs

University of Southern California
Westchester, CA
Dec 07, 2022
Jan 17, 2023
Student Affairs
Position Type
Assistant Director
Employment Type
Organization Type
College / University
The Aerospace and Mechanical Engineering (AME) Department in the USC Viterbi School of Engineering is seeking an outstanding candidate to join our student affairs team. The Assistant Director reports to the Director of Student Affairs and works closely with our four-person advisement team, as well as the Department Chair, to serve approximately 1,000 Undergraduate, Master's, and Doctoral students in AME.

Academic Advisement:
  • Advise students on academic requirements, transfer credit procedures, and graduation requirements.
  • Evaluate complex problems - whether academic, administrative, or personal - and refer students to appropriate offices for assistance. Liaise with other offices on behalf of students to facilitate problem resolution.
  • Maintain the USC Advisement Database and prepare reports for internal and external use, including the preparation of 3rd and 5th semester degree audits, graduation reporting, and NREG reporting.
  • Provide holistic advisement and coordinate outreach efforts for students who are at-risk and on academic probation.
  • Maintain AME student records and STARS reports.
  • Coordinate applications to graduate, degree progress, enrollment, and degree verification.
  • Advise students on Progressive Degree Program requirements and procedures.
  • Coordinate mandatory advisement, long-term course plans, and registration activities.
  • Assist students with paperwork and pre-approvals for Study Abroad applications.
  • Attend and plan orientation related activities.

Program-Related Activities:
  • Support the AME Ph.D. programs through coordinating Ph.D. admission and file review, issuing admission funding offers and coordinating Ph.D. events including the screening exam and preview day.
  • Assist the Chair and Director with university and school wide reports and data collection.
  • Prepare, submit, and monitor the submission of materials for curriculum proposals.
  • Help coordinate the AME Schedule of Classes.
  • Interface with faculty to exchange and update information on student academic progress, transfer work, substitutions and waivers or to enlist support of program services.
  • Facilitate the submission of student petitions to various university departments.
  • Attend and plan University, School and Department events, including admission events for prospective students and events for continuing students.
  • Advise AME student groups.
  • Support department in organization of materials for ABET Review process.
  • Participate in committees at the department, school, college or university level.
  • Assist in resolution of grade, change of grade, and registration processes.
  • Provide customer service to students, staff and faculty who contact department.
  • Work with faculty and staff on special projects as assigned and perform other related duties as assigned or requested.

Required Applicant Documents

Resume/CV Cover Letter

These documents may be submitted as one PDF. Applications will not be considered complete without these documents.

Minimum Job Qualifications:

Education: Bachelor's Degree

Experience: 1 year

Field of Expertise: Student program or services experience


USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at Inquiries will be treated as confidential to the extent permitted by law.

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