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Admissions & Enrollment Specialist

Brown University
Providence, RI
Closing date
Feb 23, 2023

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Position Type
Employment Type
Organization Type
College / University
Job Description:
The Division for Pre-College and Undergraduate Programs provides academic opportunities for undergraduates and pre-college students. Brown University's Pre-College Programs are a leader in the field of higher education institutions that provide rigorous academic opportunities to students, and experiential learning through on-site engagement and living and learning among peers from diverse backgrounds. Each summer, these Pre-College programs offer students over ten different programs from which to select over 300 non-credit courses that range in length from 1 to 6 weeks, as well as credit-bearing seven week courses learning alongside Brown undergraduates. The approximately 6000 pre-college students each summer hail from all 50 states in the U.S. and over 70 countries. The University's Summer and Winter Sessions offers undergraduate students seven-week and four-week intensive courses, respectively, that provide opportunity to extend their undergraduate study into the summer term, allowing them to focus on a single subject area, take courses that are typically full during the rest of the academic year, catch up on progress to a degree, improve academic standing, or explore new subjects of interest.
The Specialist reports to the Assistant Director of Admissions & Enrollment, and is a member of the Marketing and Enrollment Services team that supports students from initial point of contact through on-boarding and arrival to campus.
This position provides admission support for all Divisional programs, including non-credit and for-credit student populations. The Specialist will assist with functional support and skills to the Division's Admissions & Enrollment Services staff by ensuring that daily processes, data entry, and communications have been properly maintained and in a timely manner using Salesforce, TargetX, DocuSign, and Banner for a population of over 15,000 student records and applicants. Additionally, this role demands great attention to detail, the ability to make sound decisions, and serve as a consistent point of contact with the Program Advising team and any students, parents, and University staff when customer outreach is required.
The Specialist reviews incoming non-credit pre-college applications and makes decisions on the files, or requests additional information from applicants. The Specialist will ensure that outbound communications to all parents and students are clear and thorough and responded to in a timely manner. Additionally, this role demands great attention to detail, the ability to make sound decisions and serves as a consistent point of contact with the Program Advising team and students, parents, and University staff when customer outreach is required.
The Specialist also supports the Assistant Director of Admission & Enrollment Services with Sunday Check-in coordination which includes ordering of supplies, catering, staff scheduling, verifying check-in master data and other duties as assigned.
Major responsibilities include:
- Admission file reading and processing for pre-college non-credit programs within Salesforce CRM (40%)
- Monitor and reply to Enrollment Management specific email accounts, and open admission and enrollment tickets in Salesforce CRM (20%)
- Review and process forms for enrolling students (20%)
- Facilitate waitlist processing, monitoring, and offering spaces to interested students (10%)
- Daily course roster reconciliation (5%)
- Additional Marketing & Enrollment Services team support; Other duties as assigned (5%)
Education & Experience
- Associate's Degree and 1-2 years of experience or equivalent of education and experience required.
- Experience working with Salesforce, TargetX, Banner or other student systems preferred.
- Experience working in an academic setting preferred.
- Experience with basic technology troubleshooting
Job Competencies
- Excellent writing & verbal communication skills
- Outstanding organizational skills and ability to do detail-oriented work
- Strong analytical and time management skills required
- Ability to meet stringent deadlines and work under pressure
- Ability to troubleshoot in a high-volume, changing work environment
- Must have the ability to work effectively independently, and as a member of a team
- Ability and willingness to adapt to rapidly changing technologies.
- Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
BACKGROUND CHECK: Criminal & Education
Please note: a completed application consists of a cover letter & resume
Recruiting Start Date:
Job Posting Title:
Admissions & Enrollment Specialist
Pre-College & Undergraduate Programs
Grade 8
Worker Type:
Worker Sub-Type:
Time Type:
Full time
Scheduled Weekly Hours:
Position Classification:
Hybrid Eligible
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Vaccination Requirements:
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.
Still Have Questions?
If you have any questions you may contact
EEO Statement:
Brown University is an E-Verify Employer.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.
Additional Information:
Information about our salary ranges can be found here ( .
A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description.
Questions Submitting Your Application:
If you have questions about submitting your application, please contact

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