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Assistant Director of Global Exchange and Study Abroad Programs

Saint Mary's College
South Bend, Indiana
Competitive Salary
Closing date
Feb 3, 2023

The Assistant Director of Global Exchange and Study Abroad Programs at Saint Mary's College leads the Global Women’s Leadership SUSI summer exchange program and manages travel and student support services for international exchange and study abroad programs. They will support students before, during, and after studying abroad. The Assistant Director of Global Exchange and Study Abroad Programs will work in collaboration with CWIL staff to plan, implement, and assess grant-funded exchange programs and to design innovative exchange programs focused on the theme of global gender equity, women’s leadership, and social justice.

Essential Job Functions

  • Lead the implementation of the Global Women’s Leadership 5-week summer exchange program, including housing, dining, events, catering, guest lectures, regional travel and accommodations, academic presentations, day-trips, cultural outings, budgeting, and finance
  • Responsible for coordinating with the Director on grant writing, assessment, and reporting, including writing performance and financial reports for the Global Women’s Leadership program
  • Design and deliver panels, office hours, podcasts, and lecture series for Global Women’s Leadership alumni and Saint Mary’s students
  • Negotiate regional and international travel arrangements, housing, dining, events, catering, and vendor services for all international exchange and study abroad programs.
  • Coordinate with relevant Saint Mary’s College offices, vendors, partners, and providers in the planning and implementation of exchange programs and study abroad programs
  • Manage student passport and visa application process, including coordination between students, parents, and consular services. Understand visa requirements for all sites where students study abroad and keep meticulous records
  • Complete visa filing paperwork. Collect, scan, mail or otherwise deliver passports to regional Consulates for batch visa processing.
  • Assist faculty in arranging travel for faculty-led study abroad programs, including flights, charter buses, hotels, dining, and outings and be on-call to assist with travel disruptions or changes
  • Coordinate meal stipends, housing selection, arrival/departure dates, and transportation information for study abroad students
  • Must be available to work nights and weekends
  • Travel is required during June and July

Example of Duties

  • Grant writing and reporting, including budgeting
  • Lead on-site events, travel, and programming during the Global Women’s Leadership exchange program
  • Negotiate and reserve flights, charter buses, hotel blocks, events, catering, dining reservations, cultural outings and arrange campus housing, dining, and room reservations
  • Create clear communication plan across multiple departments to efficiently implement complex logistical programs
  • Maintain detailed records of all programming, grant documentation, reservations, travel information, financial records, student/faculty/staff contact information, and passport/visa documentation
  • Create cohesive marketing and recruitment strategies and lead student workers in social media, website, and promotional materials
  • Support CWIL staff in implementing study abroad programs, including assisting with program promotion, orientation, and logistical support as needed

Minimum Qualifications

  • Bachelor’s degree in global education, higher educational administration, or related field
  • Minimum of two years professional work experience in international education, student affairs, multicultural and international student services, or related field
  • Ability to manage complex programs involving multiple internal and external groups, some of which might be located internationally
  • Ability to work independently and as part of a team, excellent communication, interpersonal, facilitation, and organizational skills, detail-orientation, and capacity for multi-tasking
  • Experience working with people from a diversity of identities, including across national, religious, and cultural boundaries
  • Knowledge of methods, theories, and best-practices in Diversity, Inclusion, Equity, and Justice, and demonstrable experience working on DEIJ initiatives
  • Must have a valid driver’s license

Additional Desired Qualifications

  • Commitment to empowering women, locally and globally
  • Innovative and strategic thinker who is passionate about designing new systems, processes, and programs 
  • Personal experience working or studying outside of the United States
  • Oral fluency in one or more foreign languages

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