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Education Abroad, Assistant Director of Experiential Learning

The University of Texas at Austin
Austin, Texas
$70,000+ depending on qualifications
Closing date
Apr 1, 2023

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Global Education, Program Development
Position Type
Assistant Director
Employment Type
Organization Type
College / University

Job Details


Provide leadership to the experiential learning team, which advances the mission and vision of Texas Global in collaboration with academic departments and international partners to support innovative programming and exceptional student services. Ensure that core functions of the team are carried out effectively.


Experiential Learning Program Development and Implementation

  • Oversee the development and implementation of all internship, research and service-learning, consulting and professional shadowing programs including but not limited to the Global Career Launch (GCL), Projects with Underserved Communities (PUC), and first-year abroad programs and initiatives; build and maintain professional collaborations with key faculty, staff, administrators and global partners.
  • Cultivate relationships with internal stakeholders and potential host organizations; develop program policy; organize and participate in site visits; support partner visits to campus; design and coordinate student and program evaluations; prepare annual reports; collaborate with Texas Global units such as External Relations and Global Initiatives and Partnerships; liaise with UT Austin colleges/schools or units, specifically Texas Career Engagement and career centers; and participate in committee or advisory board meetings, as required or necessary. 

Academic Cluster Leadership                                                              

  • Provide leadership to advance the unit goal of aligning programming and administration with academic areas.  Responsible for a specific academic area and supervise the associated team of four to five program coordinators.
  • Build and maintain professional relationships with key College, School and Unit (CSU) leadership, faculty, academic advisors and administrators; serve as a resource to develop new and maximize existing programs based on the needs of the CSU. Guide and assist direct reports in these mutual efforts. Develop a strong understanding of the CSU goals related to internationalization, identify opportunities for academic collaborations and conduct activities in support of mutual goals. Work directly with CSU to integrate education abroad into academic degree plans. Lead the development and expansion of curriculum integration. Manage and evaluate existing education abroad programs in academic clusters as assigned. Identify and develop new international programs based on the needs of students and/or academic partners on campus. 
  • Responsible for managing a limited portfolio of education abroad programs and a limited student caseload of reciprocal exchange, affiliated, faculty-led and internship/experiential programs. Duties include but are not limited to: program development, student advising, promotion and outreach; faculty and staff support; assessment; participant screening and selection; pre-departure preparation; coordination with overseas partners; and budgeting, financial aid and associated administrative tasks.

Education Abroad Leadership

  • Serve as part of the Education Abroad leadership team. Share responsibility with other Education Abroad leaders for professional development of staff and strategic planning for the unit. Work collaboratively with Texas Global staff on cross-collaboration on program design and programming for students, faculty and staff.  Collaborate with Education Abroad teams in Business, Engineering, Law and individual departments as necessary.

Financial Administration

  • Oversee the financial administration associated with internships, research and service learning. Provide administrative oversight to awarded grants, funding accounts for PUC and the faculty grants and scholarships associated with Global Career Launch.

Student Advising & Outreach

  • Provide oversight to the recruitment, academic and program advising, selection, and preparation students for experiential programs as well as specific academic or geographic locations.
  • Design and manage information sessions; pre-departure orientations and returnee sessions; and promotional events individually or as part of a team. Facilitate processing of academic credit, and conduct other associated administrative tasks as needed.
  • Keep abreast of country specific health and safety preparations. Manage student incidents abroad in collaboration with Global Risk and Safety. Develop marketing materials and presentations.

Contractual Agreements

  • Review contractual agreements for experiential programs coordinated by Education Abroad. Consult with the Texas Global and/or Education Abroad contracts administrator and UT’s Business Contracts Office, when necessary. Formulate Requests for Proposals (RFP) and supervise the solicitation of bids for customized programs.

Required Qualifications

Demonstrate in application materials and interviews the following competencies, typically acquired through a bachelor’s degree and seven years of relevant experience or a master’s degree and five years of relevant experience: effective problem-solving skills and sound decision-making; results-oriented; strong organizational abilities; ability to manage multiple priorities and effectively prioritize; a customer focus which includes students, faculty, staff and external partners; and strong interpersonal and communication skills. Experience designing and implementing internship, research and service-learning programs. Experience working with corporate partners, board members, international governmental organizations, donors and alumni.  Experience developing and managing international programs including program design, assessment, budgeting, and contracting. Experience working with diverse groups and with college students or similar populations. Excellent resume writing, interviewing, and job search skills. Knowledge of student health, safety and security issues in education abroad programs. Previous experience supervising professional staff. Significant experience living, studying, or working abroad. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Academic degree in international education or a relevant discipline. Proficiency in a foreign language. Experience working in or with a college career center. Demonstrated creative and relevant marketing knowledge. Experience administering grant programs.


The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the university has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and over 52,000 students. The university’s reach goes far beyond the borders of the main campus with satellite campuses and research centers across Texas, including the J.J. Pickle Research Campus, the Marine Science Institute, the McDonald Observatory, the Montopolis Research Center and the Brackenridge tract. With an enrollment of 11,000 students and more than 3,500 master’s and doctor’s degrees awarded annually, the graduate school is a national leader in graduate degrees awarded and one of the largest graduate schools in the nation. More than 8,700 bachelor’s degrees are awarded annually in more than 170 fields of study and 100 majors. The university has one of the most diverse student populations in the country and is a national leader in the number of undergraduate degrees awarded to minority students.

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