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Administrator, AEL (Hybrid) - (3538)

Institute of International Education
New York City, New York
Closing date
Jun 11, 2023

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Job Details

Job Description:

The Administrator, Academic and Experiential Learning (AEL) performs basic administrative, clerical, facilities and/or operational support work tasks for the AEL department. The position performs work which supports the daily office operations and consists of routine tasks, processes or operations.

Essential Functions:

Performs general administrative tasks for the office/team. Duties may include ordering office supplies, coordinating travel arrangements, creating and/or proofing reports, and filing documents. May support other teams during peak times or as needed.

Provides administrative support to AEL team in completion of university applications.

Assists in managing the logistics of meetings and events. Duties may include arranging catering, travel, and/or tech support, and taking meeting notes.

Enters data into IIE core systems. Duties may include ensuring the accuracy of the data, creating graphic representations of the data, and/or maintaining office/department databases for easy retrieval of requested information.

Responds to general phone and email inquiries and escalates non-standard issues as needed.

Maintains office filing system. Files and retrieves office documents and papers as requested by team members.

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Job Requirements:

Education and Work Experience:

Requires an Associate's degree and at least two years of related work experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

Good organization skills with high attention to detail.

Ability to work well under pressure and meet deadlines.

Good written and verbal communication skills.

General knowledge of Microsoft Office applications including Word, Excel and Outlook and databases.

Starting Salary: $45,783.02.  A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.

IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefit. Please visit our careers page for further details.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


Established in 1919 with the founding premise that international exchange could make the world a more interconnected place, the Institute of International Education has championed international education and pioneered new models of collaboration across institutions of higher education with a worldwide reach. Today, IIE proudly supports flagship educational and cultural exchange programs on behalf of the U.S. Departments of State and Defense, in addition to government, corporate and foundation programs. IIE is proud to assist scholars, students and artists threatened by conflict and unrest in their home countries.

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