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Assistant Director, First Year Evaluation (4509U), Undergraduate Admissions - 53142

University of California, Berkeley
San Francisco, CA
Closing date
Jun 12, 2023

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Undergraduate Programs
Position Type
Assistant Director
Employment Type
Organization Type
College / University
Assistant Director, First Year Evaluation (4509U), Undergraduate Admissions - 53142 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Office of Undergraduate Admissions provides a fair opportunity for every applicant to obtain admission to the University, operates in a professional manner that ensures positive staff morale, and values hard work and dedication. The team communicates and collaborates effectively, presents a coordinated effort to standardize procedures and document best practices, offer a variety of methods for professional development, and provide first-class customer service in a cost- effective and transparent manner.

About the Position

Under general supervision of the Senior Assistant Director, First Year Evaluation Manager, this position serves as a first-year evaluation specialist and is a member of the first-year evaluation team. The position holds responsibility for supporting both freshman and transfer applicants in the admissions process, with particular attention to supporting the admissions, recruitment, and evaluation for first-year applicants. The incumbent will have a sound working knowledge of K-16 education; the ability to evaluate complex student records; and the ability to assess a student's educational background, making transfer credit judgments, when necessary, and providing prospective students with appropriate advising. The first-year evaluation team makes intentional efforts to provide clear guidance and training to the Office of Undergraduate Admissions staff and partners on first-year holistic application review and finalization.

Application Review Date

The First Review Date for this job is: May 25, 2023


First Year Evaluation Team Responsibilities
    Assists in the design and implementation of admission programs for domestic applicants. Participates in interviews for first-year external readers. Contributes to the design and execution of training for first-year readers and evaluators. Advises the general public in person, by telephone, via virtual platforms, individually, or through groups. Provides information on admission policies/procedures, and selection and eligibility requirements for all colleges, schools, and major programs. Those advised include prospective and current applicants, continuing and returning students, parents, government officials, faculty, and staff from UC campuses and other educational institutions. Provides in-depth information on admissions requirements/selection/eligibility requirements, prerequisite courses, school/college programs and curricula, specific financial aid criteria, and career opportunities. Supports admission staff in advising first-year applicants. Plans visits to schools and staff college fairs: schedules and makes presentations, interviews, and follow-up visits.
    Application Review
      Serves as lead for assigned domestic and/or international areas. Responsible for training and managing assigned external readers. Reads and scores applications for freshman and transfer admission. Conducts holistic and/or comprehensive reviews of applications, assessing the academic preparedness of applicants. Assesses applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, disability, and educational/personal hardship. Uses professional judgment when reviewing complex applications for admission. Using extensive knowledge of college/school/department requirements and applicant pool, assesses the applicants' overall record and experience for final admissions recommendation.
      Outreach & Recruitment
        Serves as a point of contact for all assigned schools/community colleges. Represents the University of California, Berkeley at school/community college/program visits, college nights/fairs, and transfer day/fairs, as assigned. Behaves in a manner that promotes goodwill on behalf of the University. Plans visits to schools, schedules and makes presentations, interviews, and follow-up visits. Reaches out to potential applicants and provides general information about higher education and UC Berkeley. Plans, manages, and implements events to enhance recruitment and yield, including Cal Day, diversity initiative events, mentoring programs, electronic communications, and similar activities. Assesses the effectiveness in attracting quality students to UC Berkeley. Utilizes search and marketing tools and technology.
          Maintains a caseload of newly admitted students and performs course-by-course evaluations for eligibility review and record verification. Evaluates transcripts for prospective, new, and continuing students. Mandates supplemental academic preparation as a condition of admission where appropriate. Determines if an applicant has met specific University/campus requirements at the point of admission. Finalizes applicants' entrance records for the University. Makes recommendations for admission to be sustained or canceled based on extenuating circumstances.
            Serves as liaison between students, parents, colleges/universities, community agencies, and UC Berkeley colleges/schools/departments. Serves as Officer of the Day (OD), as assigned. Provides in-depth information on admissions/selection/eligibility requirements, prerequisite courses, school/college programs and curricula, specific financial aid criteria, and career opportunities. Assists prospective applicants with course planning. Responds to general inquiries. Contacts students regarding their admission to Berkeley.
            Campus Partnerships
              Plans, develops, coordinates, and implements activities for undergraduate student development in partnership with campus programs. Interprets, implements, and applies University admission policies. Keeps their supervisor abreast of progress/process. Maintain and support relationships with alumni and current student groups.
              Professional Development and Other Duties As Assigned
                Maintains knowledge of and utilizes current references and resources, e.g., Evaluation Guidelines, articulation agreements, up-to-date references/resources, e.g., UC Quick Reference for Counselors, etc. Participates in state, regional, and national associations and events relating to outreach and/or admissions in higher education, e.g. NACAC, WACAC, AACRAO, PACRAO, ACT, College Board, and UC Systemwide Counselor Conferences.
                Required Qualifications
                  Thorough knowledge and experience working with a diverse student population. Ability to interpret and communicate University policies and procedures to prospective students and the public. Thorough and comprehensive knowledge of and/or ability to learn academic programs, including curricula, admissions requirements/policies/procedures/timelines, and financial aid programs, at colleges/universities and specifically at UC Berkeley, and/or specific colleges and schools. Ability to develop outreach programs, and design effective materials. Excellent oral, written, and presentation skills. Experience in student recruitment and knowledge of market research and analysis. Time, organization, and project management skills. Knowledge of K-12 and higher education. Must maintain current knowledge of applicable rules and standards of all associations and agencies to which the Berkeley campus of the University of California adheres, and, at times avoid any and all violations of these rules and standards. Proficiency in a variety of software applications including, but not limited to, office productivity, customer relationship management (CRM), and online application reading and evaluation.
                    Bachelor's degree in related area and/or equivalent experience/training.
                    Preferred Qualifications

                      Master's degree in related area and/or equivalent experience/training.
                      Salary & Benefits

                      For information on the comprehensive benefits package offered by the University, please visit the University of California's" href="" style="font-variant-ligatures:normal; text-align:start; white-space:pre-wrap; color:blue; text-decoration:underline" target="_blank">Compensation & Benefits website.

                      Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

                      The budgeted salary or hourly range that the University reasonably expects to pay for this position is $71,910.00 - $84,600.00.
                        This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits. This position is exempt and paid monthly. This is a hybrid position, eligible for 50% remote capability.
                        How to Apply

                        To apply, please submit your resume and cover letter.

                        Conviction History Background

                        This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

                        Mandated Reporter

                        This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

                        Equal Employment Opportunity

                        The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

                        For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

                        To apply, visit

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