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Academic & Student Affairs Assistant

Employer
Community College System of New Hampshire
Location
Laconia, NH
Closing date
Jun 11, 2023

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Specialty
Student Affairs
Position Type
Assistant
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University, Community College
SCOPE OF WORK: Performs diverse administrative and program support duties in support of the Academic & Student Affairs Office. This position reports to the Associate Vice President of Academic and Student Affairs at Lakes Region Community College.

ACCOUNTABILITIES:
  • Provides administrative and technical support and serves as an initial point of contact for the colleges learning management system, Canvas, by updating and maintaining the Blueprints; maintaining sites, users, and announcements and running reports. Attends Canvas Admin and System Academic Learning meetings.
  • Supports, coordinates and implements administrative aspects of curricular activities for the Curriculum Committee. Including notifications of updates to Marketing and Public Relations Manager.
  • Supports DegreeWorks in conjunction with the Registrar, maintaining and updating curricular changes.
  • Schedules appointments and meetings, responsible for routine correspondence, handles confidential matters, and serves as resource to off campus offices and other agencies in academic matters.
  • Prepares student letters for student code of conduct matters, housing assignments and other items related to academic and student affairs
  • Assists in the collection, maintenance, presentation, and distribution of data, reports, files, and program information.
  • Prepares agendas, organizes, and attends meetings, takes minutes, collects, and compiles data for presentations and reporting, transcribes and distributes minutes, and maintains appropriate records on assigned committees and meetings.
  • Uses Banner database: Runs Banner reports, queries, and populations selections for use in academic and student matters.
  • Create and maintain Colleges dynamic forms as used by academic and student affairs.
  • Supports the Mercury Marine program, building and updating courses in Banner, creating contracts and payroll manifests for Mercury adjuncts.
  • Responsible for collecting and verifying information for accuracy on all day syllabi.
  • Creates forms for student evaluations using specific software. Distribute, collect and collate the results. Distributing the final reports to VPAA, department chairs and instructors.
  • Implements college policies and procedures and serves on college committees, as assigned.
  • Complies with all college, system, state and federal rules and regulations; and
  • Performs other related duties, as assigned.

MINIMUM QUALIFICATIONS:

Education: Associate's degree from an accredited institute of higher education with major study in Business, Education, Office Technology, Computer Technology or other related discipline. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Three years of experience in a responsible administrative support position, including experience in an educational environment with responsibility for providing program information to others. Each additional year of approved work experience may be substituted for one year of required formal education.

Desire Qualifications: Working knowledge of current Microsoft Office applications and familiarity with Banner SCT functions.

RECOMMENDED WORK TRAITS: Knowledge of academic operations within higher education. Knowledge of modern office practices, procedures and equipment. Knowledge of English, spelling and arithmetic. Knowledge of office record keeping and reporting. Knowledge of the policies and procedures pertaining to academic programs. Ability to gather, assemble, correlate and analyze facts and identify existing or potential problems. Ability to contribute to the development of sound operational procedures. Ability to exercise sound judgment in appraising situations and making routine decisions. Ability to follow specific instructions in gathering facts, data, or resources in organizing required information. Ability to meet with faculty, staff, and students and provide academic policies and procedures and program and course information. Ability to present ideas clearly and effectively. Ability to establish and maintain effective working relationships and work with diverse constituents. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the college.

Offers of employment will be contingent upon the successful completion of the requisite background check.

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