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Assistant Director of Admissions, Southwest Regional Recruitment Coordinator

Employer
Saint Mary's College of California
Location
Moraga, CA
Closing date
Jun 10, 2023

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Specialty
Admissions
Position Type
Assistant Director
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University
Background

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 3,100 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrantheritage as a Catholic,Lasallianand Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the21stcentury. The College is committed to the educational benefits of diversity.

Responsibilities

Responsible for college-wide undergraduate recruitment, outreach, and territory management for assigned territory (Southern California, New Mexico, Arizona, Nevada and Texas) in alignment with strategic enrollment goals. Responsible for development and execution of a recruitment plan which in some instances is tailored to the specific territory demographic. Assists with virtual programming, delivering presentations, and being responsive to student ambassador needs. Participate in and assist in coordinating recruitment and yield activities, including regional receptions; high school, community college, and community-based organization visits, college fairs, and virtual enrollment programs: application evaluation, and communication initiatives (email, text, phone, social media).
  • Recruitment and Outreach

  • Execute office-wide recruitment efforts to assigned geographic territories.Represent the institution at college fairs, transfer fairs, community college, community based organizations, and high schools; communicate with prospective students, parents, and high school/community college counselors.This includes scheduling, confirming, notifying prospective students at each high school of the visit, and visiting 3-4 schools per day throughout the fall recruitment period of September-November, and the Spring recruitment period of February-April. Participate in the virtual visit experience by conducting virtual information sessions, interviews, admit on the spot appointments, meet & greet appointments, transcript evaluations; maintain continuous contact with prospective students via e-mail, text, phone. Plan regional receptions for prospective and admitted students. Identify and assist in engaging alumni in recruitment efforts. Attend and help coordinate on-campus signature recruitment and yield events, including but not limited to Fall Preview Day, SMCSaturday, Night in Gael, Transfer Admitted Student Reception, Affinity AdmittedStudent Receptions. This position coordinates signature virtual programming for prospective students but may coordinate additional virtual admission outreachevents.Collaborate with campus partners in order to promote College to prospectivestudents, parents, counselors, and community organizations.Respond to all phone calls and emails within 1-2 Business days.
  • Territory ManagementAssist with creation, maintenance, and implementation of a strategic plan for student recruitment and admission in accordance with institutional goals; ongoing assessment of strategies in the plan.Manage assigned geographic territory, which includes coordination and implementation of outreach and yield activities. Compile, analyze, and report data for territory; report on any trends within territories; report regularly on admissions funnel for territories and recruitment/yield activities throughout the funnel.
  • Application ManagementRead and evaluate admissions applications for geographic territories. Assist in holistic application review; assist in follow-up for application completion; recommend admission decision to the Dean of Admissions.
  • Student YieldMaintain responsive communication protocols including prompt response to inquiries; participate in planning and implementation of student yield events on campus. Tele-recruit to convert students to next levels of admissions funnel, including communications to inquiries, applicants, admitted students and deposited students.
  • Southwest Recruitment CoordinationReestablish and develop College's presence in Southern California, Lead admission case studies with high school students and parents. Create partnerships and execute initiatives with high schools, community colleges, and community based organizations. Join regional admission organizations such asRegional Assistant Director of Admissions of California, Western Association forCollege Admission Counselors. Recruit primarily in Southern California, Arizona,New Mexico, Nevada and Texas
  • Other Duties as Assigned Explore new initiatives, required to come to campus for on campus events and signature admitted student programs, two weeks in office (June and August) for Annual Retreat and Recruitment Intake, division meetings, and one-day application standardization meeting in November.

  • Experience and Qualifications

    QUALIFICATIONS:

    Education: REQUIRED: BA and/or equivalent knowledge, training & experience PREFERRED: BA

    Experience: (years required and applicable field of experience): 2 years of experience in higher education, admissions and recruitment preferred

    Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Outstanding verbal and written and interpersonal communication skills, goal-oriented and ability to manage multiple priorities in a demanding environment; cultural awareness and sensitivity, be team-oriented, possess a high level of initiative and willingness to contribute to entire recruitment effort.

    Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED: N/A PREFERRED: N/A

    Other Requirements: (e.g. travel, weekend/evening work) Weekend and travel work required. Ability to drive a car with a valid License

    Supplemental Information

    Supplemental InformationApplication Instructions: Please apply online athttp://jobs.stmarys-ca.edu

    Include a cover letter that specifically addresses how you meet the qualifications andare prepared to support the mission of the College
    • A resume
    • The name and contact information for three (3) professional references.
    • In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

    Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

    College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

    Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website athttp://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

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