Federal Work-Study Admissions and Records Office Assistant Student Position Only
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Position Title Federal Work-Study Admissions and Records Office Assistant Student Position Only
Classification Title Federal Work-Study
Hourly rate, Stipend, or Load Unit $14.20/hr
Revision Date 01/01/2019
Position Type/Employee Class Temporary PT Hourly
Overtime Eligible Non-Exempt
Campus Location Bend
This position will assist Admission and Records staff with general office duties, including filing, mailings, data entry and various projects or college events as needed.
Essenatial Duties and Responsibilities
- Provide clerical support to Admissions and Records office.
- File paper documents.
- Answering Phones
- Taking credit card payments over the phone
- Prep and assemble multiple mailings to prospective and current students, which include labeling, alphabetizing, stuffing envelopes and, at times using the folder/inserter machine
- Scan and electronically file confidential documents.
- Input privacy-protected data in COCC's student database. Requires attention to detail.
- Assist staff with new student advising sessions.
- Perform other duties as assigned as they pertain to the overall objective of the position
Knowledge, Skills, and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The incumbent is expected to follow College work rules and policies.
- Knowledge and experience with email, Internet, word processing, and spreadsheets (preferably experience with MS Office Suite products).
- Proficiency with basic computer operations and keyboard.
- Good communication skills and ability to take direction
- Knowledge of standard office equipment and phones.
- Skills in organization and filing.
- Demonstrated experience with accurate grammar, spelling, editing and proofreading skills.
- Good spelling and keyboarding skills are necessary.
Work will be performed during regular working hours in an office setting, mostly sitting with some periods of extended standing. Occasional lifting between 10-25 lbs. The employee is regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Computer screen is used more than 50 percent of the time. Must be able to climb or pull self upward and guide, feeding materials into proper position. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.
- High School diploma or GED
- Must have been awarded and Accepted Federal Work-Study for 2023-24
- Must be Meeting Satisfactory Academic Process for Financial Aid
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.
- Previous experience working in a higher education environment.
- Bilingual candidate encouraged to apply.
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC's EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.