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Associate Director of Financial Aid, Admissions and Financial Aid

Philadelphia, PA
Closing date
Nov 23, 2023

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Student & Scholar Services
Position Type
Associate Director
Employment Type
Organization Type
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Director of Financial Aid, Admissions and Financial Aid

Job Profile Title

Associate Director C, Student Services, Admissions


The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. The School offers a unique approach, incorporating cross-disciplinary legal education, a distinctly collaborative environment, and an innovative curriculum to enrich student learning. The small and highly interdisciplinary faculty achieves scholarly excellence while emphasizing a shared effort to advance understanding of the law. The result is an intellectual community that bridges traditional boundaries and disciplines within a renowned internal culture of collegiality, making the University of Pennsylvania Carey Law School an extraordinarily supportive academic community for all its members.

The Law School seeks to recruit and enroll the most talented members of the J.D. candidate pool to our student body. Reporting to the Assistant Dean for Financial Aid and the Associate Dean for Admissions and Financial Aid, the Associate Director is responsible for supporting the Assistant Dean with the implementation of financial aid strategies for the recruitment and retention of the Law School's JD class. The Associate Director manages various institutional programs which provide financial assistance to our current students and graduates of the Law School. The Associate Director produces high level reporting used in financial forecasts so that the Assistant Dean can predict and allocate funds effectively.

Job Description


In a high-volume, highly selective admissions and financial aid office, the successful candidate will:
  • Serve as primary financial aid counselor for J.D., LL.M. and M.L students, which includes helping applicants and current students make educated decisions about financing a legal education
  • Manage the Law School's Loan Repayment Assistance Program which provides over $600K in financial support each year. Analyze applications, determine eligibility and approve awards. Collaborate with the Toll Public Interest Center and our Career Planning & Professionalism Office to advance the goals of the program. Provide accurate and comprehensive counseling to current students, alumni and the broader public service community
  • Manage Summer Federal Work Study Program which includes determining eligibility and educating students about the program; maintain on-line application process, work with other departments to incorporate the Work Study Program into the Law School's summer public interest funding initiative. Coordinate with the University's Student Employment Office to ensure that funding is disbursed to recipients in a timely and efficient manner.
  • Responsible for performing need analysis used to determine eligibility for financial assistance. Review and analyze complex financial documents, including federal taxes, special tax schedules, corporate returns and financial aid forms so that funding is appropriately allocated
  • Manage endowed selection process. Coordinate survey distribution and organize data to facilitate our matching process. Work collaboratively with our Development Office to ensure they have the information and data required for the donor stewardship process
  • Manage all technical operations for the financial aid office which includes financial aid notifications, need analysis and financial aid databases
  • Supervise and train Financial Aid Project Coordinator in all aspects of financial aid policies and procedures. Provide direction to seasonal part-time administrative staff
  • Direct & coordinate Law School's Financial Planning Series. Help students develop and implement long term debt management strategies
  • Responsible for all financial aid on-line communications via the external and internal website; ensuring accuracy of all information on the site; including the outside scholarship guide, loan information, work study and financial aid policies
  • Manage financial aid and scholarship email accounts. Keep prospective students informed about the status of their financial aid applications and scholarship selections
  • Serve as a liaison to the University Student Financial Services Office, lending institutions and various scholarship foundations
  • Other duties as assigned by the Assistant Dean or Associate Dean to facilitate successful day to day operations of the Office of Admissions and Financial Aid


A B.A./B.S. required; two to three years of experience in financial aid or three to five years of related experience, preferably in an educational or customer service environment. Ability to work with culturally diverse constituencies; outstanding interpersonal, organizational, and verbal and written communication skills; ability to communicate complex financial information to sophisticated constituents; working knowledge of data processing programs and the aptitude to learn new systems, ability to exercise sound judgment, discretion, tact, and diplomacy in a highly confidential and professional setting; ability to handle multiple tasks, to work independently, and to work collaboratively in an office that is characterized by high student expectations, a high volume of applications and visitors, and deadline pressure; working knowledge of university systems or similar databases preferred.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$51,824.00 - $68,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: #J-18808-Ljbffr

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