Student Services Advisor (4575U) - Earth & Planetary Science

University of California
Berkeley, CA
Closing date
Dec 6, 2023

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Student & Scholar Services
Position Type
Adviser / Advisor
Employment Type
Organization Type
College / University
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Department of Earth & Planetary Science, within the Mathematical and Physical Sciences Division of the College of Letters and Science is one of the top ranked programs in the USA with 6 major specializations and several interdisciplinary programs in atmospheric science, climate, environmental geoscience, marine geophysics and planetary science. It has links to programs in the Departments of Chemistry, Astronomy, Geography and Environmental Science and Policy Management. The department consists of 40 faculty, including adjuncts and emeritus, approximately 60 graduate and 150 undergraduate majors, 30 post-docs and visitors, several researchers and 9 staff FTE. Research, education and service in EPS is driven by a fundamental human curiosity about the past, present and future of Earth and other planets. We underpin our intellectual mission with a comprehensive dedication to equity, accessibility and inclusion for all.

This role involves a wide range of student services duties and responsibilities for an academic department / school / college or organization. Provides assistance to the dean / chair, faculty, and students in academic advising, recruitment, admissions, financial aid, visa / immigration matters, the evaluation and awarding of fellowships and block grant funds, student orientation and events, career counseling, and related programs.

Application Review Date

The First Review Date for this job is: November 2, 2023 - Open Until Filled


30% Academic Advising
  • Primary advisor for six undergraduate majors, eight minors, and the master of arts program.
  • Establishes, tracks and maintains academic records of all prospective and current majors. Monitors student progress for satisfaction of major pre-requisites for major declaration eligibility.
  • Reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and refers to the Director of Student Services for intervention; devises curriculum planning in collaboration with chair and faculty, and with other departments.
  • Advises new, continuing and transfer students, prospective majors, parents, faculty, staff and other educational institutions on academic program and College and University requirements, making appropriate referrals to campus offices as necessary.
  • Communication to prospective and current students about programs and opportunities. Maintains display cases and boards with postings. • Maintains undergraduate and graduate program information for the Department website and Berkeley Academic Guide.

30% Course Scheduling, Enrollment, and Curriculum Coordination
  • Devises curriculum planning in collaboration with the chair, faculty, Director of Student Services, and with other departments, to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies. • Primary scheduler of classes for the department, maintains on-line records and makes updates and corrections on a timely basis.
  • Using judgment and discretion, independently schedules classes and obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office, past enrollment trends, instructor preferences, equipment and facility needs, department and campus needs.
  • Consults with Campus Scheduling Office and instructors on issues regarding obtaining appropriate classrooms and advises faculty or senior level manager on options. Works with other departments and colleges to set up and manage cross-listed and room-shared courses.
  • Devises solutions to classroom space and scheduling problems, taking into account the curriculum needs of students, the needs of faculty, and the available options.
  • Sets up enrollment limits, seat reservations and other course restrictions. Maintains enrollment and course offerings documents every semester.
  • Coordinate course evaluations every semester.
  • Work with faculty to set enrollment limits and restrictions.
  • Solve student issues with enrollment and wait lists by pulling and analyzing enrollment reports using Campus Solutions and CalCentral.
  • Create course application forms for impacted courses and review applications with faculty. Regularly review enrollment and wait lists for all EPS undergraduate courses and assist student enrollment issues during the first several weeks of each semester to ensure that all qualified students are able to enroll in EPS courses.
  • Manage concurrent enrollment applications during the beginning of each semester.
  • Collaborates with the Academic Personnel Analyst and Director of Student Services on enrollment and ASE needs • Coordinate new curriculum and course proposals with the faculty, curriculum committee, department chair, and the Committee of Courses and Instruction (COCI).

15% Financial Aid
  • Coordinates the Ramsden Endowed Fellowship application process with the undergraduate students, faculty Ramsden Committee, and administrative staff.
  • Attends committee meetings and communicates with students, faculty, and staff on the decisions.
  • Advises students on financial aid options on campus and extra-mural fellowship opportunities.
  • Enter and approve awards.

10% Program Administration
  • Applies professional student services concepts in providing a variety of student services to the student population served by the organization, and to faculty and management within that organization.
  • Provides continuity and consistency for the Undergraduate and MA Programs in consultation with the Department Chair, Department Manager, Director of Student Services, and faculty members of various course committees.
  • Serves as the main resource concerning general student matters at the undergraduate and graduate level for faculty, University offices, outside agencies, and the general public. Coordinates student services events for the department.

10% Community Engagement & DEIB
  • Collaborate with campus departments such as Summer Sessions to promote EPS summer courses to programs such as EAOP and high school students. Coordinate workshops on graduate school, research opportunities, internships and careers with campus partners, the Director of Student Services, and the Equity Advisor for more accessibility to all students. Advise the EPS undergraduate student clubs to create a sense of community and belonging with the students and the department. Works closely with the Equity Advisor, Chair, and Director of Student Services to ensure that the EPS DEIB mission and values are upheld. Participates in outreach events such as the Summer Opportunities Fair and Transfer Admissions Day.
  • Serves as a member of the EPS Graduate Admissions Committee. Implements admission criteria for EPS transfer students and works with the L&S coordinator on transfer admission. Helps rank applicants for admission and fellowship. Plans and implements complex, high-visibility student events such as commencement, Cal Day, the Honors Thesis Symposium, and orientations for undergraduate and graduate students.

5% Other
  • Professional Development.
  • On occasion, backup for the Director of Student Services.

Required Qualifications
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Solid verbal and written communication skills.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.

Preferred Qualifications
  • Working knowledge of advising and counseling techniques.
  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $59,100 to $80,400 annually. This is a 100% FTE career position eligible for full benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

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