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Admissions Advisor

San Jacinto Community College District
Pasadena, TX
Closing date
Nov 25, 2023

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Position Type
Adviser / Advisor
Employment Type
Organization Type
Community College
Admissions Advisor - Central Campus

Essential Job Functions:
  • Initiate and maintain systematic and frequent contact with advisees. Manage a caseload of new students through the application process up to registration. Advise students about degree pathways and academic requirements.
  • Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FASFA. Follow-up with applicants regarding outstanding documents required for registration.
  • Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student's admissions status.
  • Refer students to the appropriate specialized staff for such issues as disability services, counseling, international student services, financial assistance, tutoring, etc.
  • Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
  • Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, and state and federal mandates.
  • Performs other duties as assigned.

Knowledge, Skills and Abilities:
  • Ability to demonstrate the College values
  • Knowledge of admissions processes and requirements.
  • Knowledge of TSIA and academic requirements.
  • Knowledge of intentional and proactive advising practices.
  • Knowledge of institutional policies and procedures.
  • Understand the institution's interpretation of FERPA rules of the release of student information to faculty, parents, students, etc.
  • Understand and be able to use MySanJac GPS to perform and interpret educational planning and degree audits.
  • Know graduation requirements for future planning.
  • Detail oriented in order to maintain accurate records (including electronic records) of interactions with students.
  • Be a student advocate when appropriate.
  • Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
  • Knowledge of other student support services and specialized staff for such issues as disability services, counseling, financial assistance, tutoring, etc.
  • Have working knowledge of Banner Student module and WebXtender
  • Must be extremely accurate and have excellent communication, proof-reading, grammar and spelling skills
  • Must be willing to adapt to changes in policies and procedures
  • Must be able to work unsupervised and multitask in a fast-paced office environment
  • Must possess personal PC computer literacy
  • Must possess outstanding customer service skills and interpersonal skills
  • Must be team-oriented with the ability to work well with other staff members in the development
  • In-depth knowledge of Banner Student modules (preferred)
  • In-depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred)
  • In-depth knowledge of and ability to enforce institutional policies and procedures (preferred)
  • Understanding of FERPA law (preferred)

Required Education and Experience:
  • Associate degree or three years of related experience

Preferred Education and Experience:
  • Bachelor's degree
  • Bilingual candidates are encouraged to apply

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 108

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req4980

Posting Close Date: 11/20/2023

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