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Admissions & Recruiting Coordinator

University of Utah
Fort Douglas, UT
Closing date
Nov 29, 2023

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Position Type
Employment Type
Organization Type
College / University
Admissions & Recruiting Coordinator

Job Summary

The David Eccles School of Business is seeking a talented, energetic professional as an Admissions & Recruiting Coordinator for the Full-Time MBA program to provide administrative support and oversee programming and events. The position requires extensive interaction with prospective and current students, alumni, faculty, vendors, and other school and university staff. This person must have strong communication and project management skills, have a high-quality service orientation, be an effective team player, and excellent organizer to handle multiple tasks.

This job is considered “essential.” Therefore, it is required that the employee be on-campus, in-person.

Recruiting Responsibilities: Significant interpersonal communication with prospective students (domestic and global) over the phone, via Zoom, in-person, and through e-mail
Prepare records and maintain files on activities relating to recruiting and admissions on the platform Salesforce (previous system experience preferred, not required)
Answer phones and respond to initial prospect inquiries
Process student applications, including communication, setting up interviews, and managing all incoming supporting documents
Provide ongoing communication to prospective students and applicants throughout the application process
Plan and implement Full-Time MBA events as required, for example, Interview Days, Information Sessions, and recruiting fairs
Maintain accurate and detailed event records
Significant interaction with in-house marketing to update recruiting collateral and create new content
Accurately represent the Full-Time MBA program and the university
Work with/across multiple departments, including financial aid, graduate admissions, veteran affairs, and international student services

Admissions Responsibilities: Finalize prospective student applications and coordinate admissions decisions
Process student enrollment and verify documentation
Assist the Student Affairs team with online onboarding course ahead of orientation
Event coordination of pre-MBA orientation
Connection with MBA students entering the program that will facilitate assigning current student mentors and MBA student teams

Note: This job description is not a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. In addition to recruiting and admissions responsibilities, the Admissions & Recruiting Coordinator will also have the opportunity to work directly with current students and support all program needs. Additional responsibilities could include faculty support, student club oversight, and knowledge of online university systems (to be trained).

Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead, Lifting - up to 25 pounds.

Minimum Qualifications
Requires a bachelor’s degree and 2-4 years’ related experience, or equivalency (one year of education can be substituted for two years of related work experience).

Two-plus years of professional experience; strong familiarity with current trends in higher education and business education
Competitive drive, good work ethic, and time management
Experience in managing/supporting recruitment programs at a university, college, or company; knowledge of general management curriculum, including familiarity with other institutions’ courses and programs
Work across cultures, collaborate, and interact effectively and diplomatically with persons at all levels of the organization
Strong interpersonal and teamwork skills; excellent verbal and written communication skills; strong presentation and project management skills
Personal computer proficiency in Excel, Word, and PowerPoint and willingness to learn new programs

Special Instructions

Requisition Number: PRN36885B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, occasional nights and weekends as needed.This job is considered “essential.” Therefore, it is required that the employee be on campus, in person.
Department: 00033 - Executive Education
Location: Campus
Pay Rate Range: 45000 to 55000
Close Date: 12/31/2023
Open Until Filled: No

To apply, visit


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