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Student Affairs Coordinator - Dean's Office

Wayne State
Hamtramck, MI
Closing date
Nov 22, 2023

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Student Affairs
Position Type
Employment Type
Organization Type
Student Affairs Coordinator - Dean's Office

Wayne State University is searching for an experienced Student Affairs Coordinator - Dean's Office at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):

The Student Affairs Coordinator position coordinatesthe planning, organizing, and implementation of college-wide student/facultyactivities, events and awards in College of Liberal Arts and Sciences (CLAS) inorder to promote student and faculty interest, involvement, retention,recruitment and to recognize and/or award them for their accomplishments andachievements. This position also assists with record keeping for graduatestudent in CLAS master's and graduate certificate programs, assists withgraduate student disciplinary matters, communicates regularly with departmentgraduate directors, chairs, other university units, and upper administration aboutgraduate studies, represents the college in graduate studies and researchaffairs, interacts effectively with students, and assists with special projects.

Process forms (e.g., Plan of Work, change ingraduate status, AGRADE, etc.) for the master's and graduate certificateprograms. Certifydegrees for M.A., M.S., Aud., and graduate certificate programs in CLAS. Communicates with and requests updates to graduate students' records from therecords administration office. Place and lift academic holds on student records(e.g., completion deadline holds, academic probation, candidacy).

Coordinate, investigate, advise, research,schedule, and participate in student due process, code of conduct, misconduct,grade appeals, grievances, or any other student concerns, issues, andcomplaints. Respond to inquiries. Act as a confidential assistant/liaisonbetween the dean's office, judicial officer, ombudsperson, department(s), andthe student(s).

Assist the departments and programs withcoordinating the schedule of classes, university graduate and undergraduate bulletins,and curriculum changes and new proposals in order to ensure that the college isproviding up-to-date and accurate records of courses offered. Review, create,and revise various documentation for CLAS graduate programs (e.g., graduationdocument for the commencement program, curriculum committee materials forFaculty Council, graduate bulletin).

Coordinate distributing, announcing, andawarding various college scholarships, fellowships, special graduate researchassistantships, Rumble Fellowships, student loans, Student Service Fee grantproposals, Dean's list, and faculty teaching awards.

Prepare, develop, generate, compile, and createvarious ad-hoc student related reports through the STARS 2.0 System or BannerStudent Information System for management decision-making and departmental andcollege compliance with University Policies and Procedures

Coordinate, plan, solicit, advertise, organize,and oversee all CLAS graduate student activities and events (e.g., TransferStudent Orientations to recruit for AGRADE, Grad School Open House, and GradDirectors Monthly meeting) and the CLAS Undergraduate Research Symposium. Responsiblefor themes, activities, and arrangement for food, refreshments and prizes forvarious activities and events to ensure they meet the objectives of thecollege's mission.

Assist the dean and associate dean of researchwith special projects.

Serve as CLAS Dean's Office representative oncommittees, such as the YIELD Committee, the AMP Advisory Committee, the CLASRecruitment Committee, and the STARS 2.0 Feedback team.

Assist with and/or provide training on graduatestudies-related systems to directors of graduate programs in the 20departments.

Perform other related duties as assigned.


Education Bachelor's degree

Bachelor's degree from an accredited collegeor university. Candidates with an equivalent combination of education andexperience may be considered.

ExperienceIntermediate (3 to 4 years job-related experience)
Experience in graduate studies within highereducation.

Preference given to those with experience inmatters related to graduate student advising, curriculum development, studentevents, student misconduct, grade grievances, and academic achievement for anacademic department, dean's office, or related area.

Knowledge,Skills and Abilities
Understanding of organizational structure,mission and objectives. Able to build extensive knowledge of universityacademic and non-academic policies and procedures, as well as collectivebargaining agreements. Looks for ways to improve processes and quality whilemaintaining compliance.

Demonstrated ability to work effectivelywith a diverse range of stakeholders to oversee personnel operations andworkflow. Collaborates effectively with colleagues to gain full understandingof each project and desired outcome. Able to produce high-quality andconsistent results with assistance of team members. Provides support toteammates when tackling complex projects.

Ability to manage multiple projects, developand implement realistic and strategic action plans, meet strict deadlines, anduse good judgment. Ability to cope effectively with a fast-paced environment,in which changes and delays are common.

Ability to exercise a high degree ofinitiative and sound judgement in decision making to achieve college goals andobjectives. Strong level of ethics and professionalism. Ability to maintainstrict confidentiality of sensitive information and situations. Maintainsneutrality and listens actively to stakeholders. Uses positive influence toguide others through change to achieve results that are in the best interest ofthe university.

Excellent written and oral communicationskills. High proficiency in editing documents for accuracy, grammar, spelling,and context. Able to summarize and present complex information effectivelyin professionally prepared documents or presentations.

Effective interpersonal skills to provideservices to individuals and groups. Responds to inquiries and effectivelytransfers knowledge to others.

Understanding of principles of diversity, equity, inclusion, and anti-racism,particularly as applied to the work environment. Ability and willingness toserve and engage others in working toward university and college diversity,equity, inclusion, and anti-racism goals and initiatives.

Proficient in standard office softwareapplications such as Microsoft Office, Outlook, Word, Excel, etc.

Proficient in or capable of quickly learninguniversity personnel systems (STARS 2.0, Cognos, Banner).

Capable of creating and efficiently organizingcomputer files and shared online resources. Able to utilize electronic and hardcopy record-keeping systems and data.


Expected to workin-person within the physical space of the Dean's Office for specific number ofdays (typically four days per week). Also, acceptable to work remotely withsupervisor approval according to negotiated schedule.

Normal office environment.

Office spacelocated within the College of Liberal Arts and Sciences Dean's Office.


H12 - College of Liberal Arts & Science
Primary department:

H1202 -CLAS Dean's office
Employment type:
  • Regular Employee
  • Job type: Full Time
  • Job category: Staff/Administrative
Funding/salary information:
  • Compensation type: Annual Salary
  • Salary minimum: TBD
  • Salary hire maximum: $59,492
Working conditions:

Job openings:
  • Number of openings: 1
  • Reposted position: No
  • Reposted reason: None (New Requisition)
  • Prior posting/requisition number:
Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

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