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Study Abroad Advisor and Coordinator

Trinity University
San Antonio, Texas
Closing date
Mar 20, 2024

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Diversity, Equity & Inclusion, Global Education, Program Development
Knowledge Communities
Education Abroad
Position Type
Adviser / Advisor, Coordinator
Employment Type
Organization Type
College / University

Job Details


Responsible for coordinating the portfolio of Trinity-led study abroad programs and advising students for their study abroad experience.

  • Advises, orients and corresponds with students on education abroad opportunities, program selection, application process, enrollment, course selection, academics, finances, travel documents, visa requirements, health and safety policies, and administration matters. 

  • Recruits students for Trinity-led programs through the creation of flyers, email blasts, information sessions, presentations, social media posts, as well as promotional events individually or as part of a team.  Updates market data as needed.  Works with a variety of academic and non-academic departments to promote and facilitate Trinity-led programs. 

  • Manages the portfolio of customized Trinity-led programs with the majority of these customized programs being abroad.  Supports some domestic customized Trinity-led programs.  Assists with handling international emergencies.

  • Works with and advises faculty/staff in the development and implementation of Trinity-led programs according to policy.  Corresponds with faculty/staff regarding all aspects of their program(s).  Provides guidance to faculty related to budgets and involved costs.  Organizes pre-program site visits for program leaders and Trinity guests, as needed.  Assists with the development of Trinity policies and guidelines.  Coordinates with key departments on campus.

  • Coordinates, arranges and reserves hotels/housing, buses, trains, airfare, classrooms, guest speakers, cultural activities, theater and sporting performances.  Works closely with domestic and overseas partners to research and coordinate on-the-ground logistics in host countries.  Updates itineraries and calendars.  Performs international site visits to institutions, providers, Trinity-led programs.  Negotiates with third-party providers and works with Trinity Risk Management to secure program contracts.  Coordinates and delivers pre-departure orientations and re-entry programming for students.

  • Coordinates and assists with presentations and associated documentation for a variety of workshops to include health and safety, multicultural skills, etc.  Co-coordinates the annual Trinity Study Abroad Fairs and other study abroad events.


  • Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

  • Complies with all Trinity University policies and guidelines.

  • Attends international education conferences/workshops based on schedule and budget availability.

  • Exercises discretion and judgment concerning routine and confidential matters.

  • Performs other duties as required.


Trinity is an independent, coeducational, primarily residential university founded in 1869. Undergraduate enrollment is approximately 2400 including students from all areas of the United States and many foreign countries. Trinity has highly selective admissions standards. An attractive campus overlooks downtown San Antonio, a city rich in heritage and ethnic diversity with a population of approximately one million.

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