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ISSS Pre-orientation Student Coordinator (Summer 2024 900512)

Employer
Middlebury College
Location
Middlebury, VT
Closing date
Apr 12, 2024

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Specialty
Student & Scholar Services
Position Type
Coordinator
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University
RESPONSIBILITIES

The ISSS Pre-orientation Student Coordinator (SC) is responsible for managing many aspects of Pre-orientation, including supporting new international and exchange students, helping to develop and promote ISSS resources, and leading the student volunteer team (Program Arrival Leaders-PALs). In addition, this role assists with the Friends of International Students (FIS) Host Program and other Fall Term program planning. This position may require a combination of virtual and in-person preparations. It is expected that the SC will be in-person for an on-campus program delivery. An ability and willingness to adapt quickly to changing circumstances will be a crucial consideration for this position. The ISSS Pre-orientation Student Coordinator position will tentatively begin in late July or early August and extend into the beginning of the Fall semester. Ideally, the SC would be available to support both PALS and participants of Pre-orientation through October.

Position will report to the Assistant Director of ISSS Christy Fry.

This is a LEVEL C position on the Middlebury undergraduate pay scale.

Primary responsibilities include but are not limited to the following and may require a remote component in whole or part:

Pre-orientation Leadership & Training
  • Assist the ISSS Team with preparations and execution of the Pre-orientation Program for International Students. This involves engaging with students and their families, as well as campus colleagues.
  • Oversee a wide variety of details related to the planning/implementation of Pre-orientation events for international students.
  • Serve as primary point of contact for Pre-orientation students during the summer and the program.
  • Communicate with new students from summer into the Fall semester.
  • Help train and supervise a team of student volunteers (Program Arrival Leaders - PALs) who will assist in the Pre-orientation and other opening of school activities.

Program Support
  • Assist the Administrative Coordinator of the Friends of International Students (FIS) host program with various supportive tasks, including events and meetings involving prospective families from the local community.
  • Assist with Orientation's new student orientation program, as needed; organize the student leadership team's involvement with the Orientation interns.
  • Complete program wrap-up, including taking an inventory of and storing supplies, and assisting with program evaluation preparations.

Administrative Tasks
  • Draft and prepare written materials, emails, and Web information for new students, families, and general ISSS office communication as needed.
  • Assist with preparations for Pre-orientation, including purchasing supplies, tracking expenses, and organizing information in spreadsheets and other formats.
  • Complete follow up tasks, including summarizing feedback forms, providing written suggestions for improvements next year, and finalizing the paperwork necessary to close the program (information in binders, saved on computer, etc.).
  • Manage thank you notes to college offices, staff, and community members who contributed to Pre-orientation.
  • Other duties as assigned.

QUALIFICATIONS

ISSS seeks a self-motivated person who enjoys handling important details and shares a sincere enthusiasm for working as part of a team to accomplish worthwhile and high-reaching goals.

Required skills/experience:
  • Interested in and sensitive to intercultural issues and needs.
  • Able to effectively prioritize projects and remain on task. • Excellent leadership, organizational, interpersonal, and communication skills.
  • Strong attention to detail, while also being a creative and solution-oriented thinker.
  • Able to maintain confidentiality and assist with situations that may require discretion.
  • Able to multi-task, problem solve, and work effectively under pressure.
  • Self-motivated, punctual, reliable, and thorough in the performance of all responsibilities.
  • Proficient in Zoom, Google Drive (docs, sheets, forms, slides), PowerPoint, Word, Outlook, Excel, and Discord/Slate. Experience with other office software is a plus.
  • Comfortable talking to others and facilitating small group conversations.
  • Able to work as part of a high-energy/productive team and accept direction from supervisor.

Preferred qualifications:
  • Prior experience as a PAL (Program Arrival Leader).
  • Prior leadership and work experience on campus.
  • Event planning experience.
  • Knowledge of the College and its various departments and resources.
  • Having a valid U.S. driver's license and a Middlebury College 7-passenger van license.

TIME COMMITMENT
  • Anticipated dates are Mon. July 29 to Sun, September 09, 2024, with possible extension of part-time hours into fall semester.

Ideally, student coordinator would be available for limited hours into the fall semester to help with FIS and post-pre-orientation programming through late October.

There may be some flexibility with the position dates. Inquire to ISSS if you are interested and you have a conflict with the position dates.
  • At least 30 hours/week, depending on workload and the Pre-orientation and Orientation schedules. Hours will be irregular due to the unique nature of Pre-orientation and Orientation, as well as due to workload and facilitation of events. Position will require extended hours during the program dates.

For more information, contact Loren Scott, Data Systems, Engagement, and Operations Manager, or Christy Fry, Assistant Director of ISSS, at isss@middlebury.edu.

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