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Admissions Database Coordinator

Employer
Logan University
Location
Clarkson Valley, MO
Closing date
Apr 28, 2024

View more

Specialty
Admissions
Position Type
Coordinator
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University
Job Details

Job Location: Logan University - Chesterfield, MO

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: Undisclosed

Travel Percentage: None

Job Shift: Day

Job Category: Education

Description

Logan University provides students superior training, giving them confidence to be the health care leaders of tomorrow. Since 1935, Logan has remained grounded in chiropractic education, while continuously enriching academic options with degree offerings in health sciences. Logan graduates employ a holistic approach to health and wellness to meet the demand for less-invasive, lower-cost treatments and comprehensive care and lead the integrated health care industry. Through an innovative, outcome-based academic curriculum that emphasizes evidence-informed care, diverse clinical immersion opportunities, emerging technology and proved practices, Logan University graduates are trained, confident and prepared for the future.

SUMMARY:

Logan University is seeking an effective and detail-oriented professional to join our Admissions team as the Admissions Database Manager. The Admissions Database Manager plays a crucial role in maintaining and optimizing the admissions database system at Logan UniversitySlate by Technolutions. This individual will be responsible for overseeing the Admissions operation team and ensuring the integrity and efficiency of the admissions database and processes. This role will also play a vital role in developing and preparing admissions data and reporting to inform our strategic enrollment goals.

PRINCIPLE DUTIES AND RESPONSIBILITIES:
  • Slate Database Management:
    • Oversee and manage Slate by Technolutions, the admissions database platform, to support Admissions' efforts to be data-informed, forward-looking, and streamlined in our systems and processes.
    • Ensure proper configuration and utilization of Slate features to enhance admissions processes and student experience.
    • Assist with the initial building and implementation of Slate in the Office of Admissions.
    • Provide ongoing maintenance of Slate to ensure the system functions efficiently and effectively.
    • Troubleshoot and resolve Slate-related data issues promptly.
  • Training, Support, and Supervision:
    • Supervise and lead the Operations team by providing support, structure, and oversight for the Admissions Operation Assistants.
    • Assist with training and preparing new admissions employees to use Slate upon hire.
    • Provide ongoing training and support to Admissions staff on Slate related processes, procedures, and functionality.
  • Data Entry and Processing:
    • Oversee the timely and accurate entry of student information into Slate, including transcripts, letters of recommendations, statements of motivation, and other pertinent admissions materials.
    • Evaluate changes in admissions requirements and curriculum and incorporate these into existing admissions processes and software.
    • Collaborate with Admissions staff to streamline data entry and application processes in Slate.
    • Maintain and record documentation of departmental processes.
  • Reporting:
    • Generate regular and/or ad-hoc reports within Slate to support admissions decision-making and strategic planning.
    • Collaborate with other departments, such as Marketing and Alumni Relations, to provide data for institution-wide enrollment initiatives.
  • Collaboration:
    • Collaborate with the Director of Admissions and Logan Information Technology team to integrate Slate within Logan's data ecosystem (SIS, Alumni database, Marketing software, etc).
    • Work closely with the Director of Admissions to align Slate and its functionality with overall admissions and recruitment strategies.

    Qualifications

    QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Bachelor's degree and 1-3 years of related experience in a professional environment.
    • Experience and proficiency in database management, preferably with Slate or in an educational/admissions setting.
    • Strong analytical and problem-solving skills.
    • Eagerness to learn and remain curious in an evolving system and process.
    • Excellent interpersonal and team-building skills. Strong listening and problem-solving abilities with a positive, can-do attitude.
    • Experience and proficiency in SQL and HTML preferred.
    • Ability to maintain high standards of ethics, integrity, and professionalism, and to handle sensitive student information.
    • Commitment to the vision, mission and values of Logan University.
    • Willingness to work evenings and weekends as necessary.

    COMPUTER SKILLS:To perform this job successfully, an individual should have a strong working knowledge of Slate by Technolutions, and Microsoft products, such as Excel, Word, PowerPoint, Publisher, Teams. Applicants must also have an ability to learn new programs as needed.

    PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, reach with hands and arms and talk and hear to answer phones, work on computer and to use office equipment, reach for files, documents, pens, pencils, etc. Specific vision abilities required by this job

    include close vision to read and write reports and to use computer. Must occasionally stoop or kneel to perform filing duties. Must occasionally lift stacks of paper and brochures weighing up to 10 pounds.

    WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the individual is exposed to a typical indoor office environment. The noise level is usually moderate.

    NOTE:This in no way states or implies that these are the only duties to be performed. The employee will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

    An employee is expected to assist and provide coverage for coworkers during peak periods, vacation days or sick days at all locations, and to work with administration in the attainment of the College's missions and goals.

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