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Coordinator, ECHS Student Services

Midland, TX
Closing date
Apr 13, 2024

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Student & Scholar Services
Position Type
Employment Type
Organization Type
POSITION: ECHS Student Services Coordinator



PAY GRADE: Admin/ Prof PG - 5

DIVISION: Academics

DEPARTMENT: Early College High School @ Midland College

REPORTS TO: Principal


  • Hold an appropriate Texas counselor's certificate, or eligible for a permit for a counselor's Certified at the level of assignment based on a bachelor's degree.
  • Master's degree from accredited college or university.

EXPERIENCE: Three years as a successful classroom teacher and student services


To develop and implement a program of student services by assisting students with academic course planning and responsive support systems that will prepare them for the rigor and process of completing higher education.

Master's degree from accredited college or university. Valid Texas counseling certification. Working knowledge of high school graduation plans and credits. Experience guiding students through the college admissions and financial aid processes. Ability to counsel students in personal crisis situations.


Consistently exhibits effective communication skills when working with superiors, peers, parents, and students so that individuals have confidence in the coordinator's knowledge, concern, and competence.
Interpret and share information about student achievement and progress with parents, teachers, and other professional personnel. Ensure current 4-year plans for all students by scheduling and conducting conferences with parents and/or students, providing accurate information about course offerings, requirements, and suitability. Coordinate a program of new student orientation in conjunction with Midland College personnel. Promptly respond to parent and/or student inquiries through telephone or personal contact. Conduct required daily classroom activities with the Path to Success program and in structured tutorial/mentoring sessions.


Exhibits accurate knowledge of the school program and of ways in which specific student needs can and should be addressed through the program, insuring that the testing, scheduling, and placement of students is done in the most efficacious and appropriate manner.
Coordinate all preregistration and scheduling activities at the campus level. Certifies student eligibility for honors, awards, and other appropriate recognition. Participate and contribute information for campus ARD meetings.


Ongoing data collection about students is efficiently conducted, student records are current and accurate, dissemination of information is planned and initiated, and request for information are honored quickly and efficiently.
Supervise the maintenance of permanent records and transcripts for all students. Disseminate materials about scholarships and other special student opportunities; supervise the completion of applications in a timely and accurate manner; writes letters for recommendation as requested and appropriate. Provide requested information to other educational institutions or business establishment about current and/or former students. Provide information to the public regarding guidance programs and activities. Collect and disseminates guidance materials that are relevant to the educational, vocational, and personal needs of students.

Organize and implement all dual credit enrollment activities. Work with Midland College counselors and registrar to maintain good communication. Advise students regarding dual credit (concurrent enrollment) eligibility and testing status. Assist in follow-up reminders to faculty and students concerning dual credit (concurrent enrollment) registration deadlines.


Students and parents are made to feel welcome by the coordinator and are given the kind of academic, personal, and/or vocational counseling which is appropriate or are referred carefully and caringly to other resources so that a variety of student needs and parent concerns can be met.
Is available and accessible to students, on a daily basis in such a way that both planned and casual contact with students is achieved. Provide appropriate career and educational counseling for individuals and student groups. Conference with parents and/or students regarding student aptitude, achievement and ability, with particular emphasis on the counseling of students regarding THEA, PSAT, SAT and ACT testing. Work effectively with students and/or parents to resolve scheduling conflicts. Conduct failure conferences with students on a regular basis. Is knowledgeable about community agencies and coordinates the referral of students to those agencies as appropriate. Follow up on teacher and parent referrals for special diagnosis and counseling of student, working closely with MISD and community resources. Conduct support groups for students. Provide PGP's for At-Risk students in a collaborative effort to encourage student success.


Administrative duties are executed with initiative, organization, and efficiency and are completed in a timely manner.
Contribute appropriately to the development of the master schedule. Assist in the planning and development of college bridge programs, career days, or college personnel visitations. Administer local scholarship and student opportunity programs. Develop and implement a mentoring system. Assist teachers, when necessary, in becoming sensitive to the needs, interests, and feelings of students. Assist in the supervision of students to insure a safe and conducive learning environment.


Seeks methods by which a constant renewal, refinement, and acquisition of skills for student services be achieved; improvement and growth are a priority.
Formulate, with the principal, an annual professional development plan. Plan for and engage in professional growth through attendance at state, regional and/or district meetings and conferences.


Directly supervises none.


Computer and printer



Copy machine

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary:

While performing the duties of this job, the employee is regularly required to sit; stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; kneel, stoop, crouch, and/or crawl; and climb or balance. Regularly required to lift or exert force of up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

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