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Study Abroad Advisor

Employer
Loyola University New Orleans
Location
Lafayette Square, LA
Closing date
May 10, 2024

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Specialty
Other
Position Type
Adviser / Advisor
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University
Description

The Study Abroad Advisor is primarily responsible for advising and supporting students throughout the entire study abroad process, from advising to re-entry, maintaining the Terra Dotta website and social media, promoting study abroad programs to the Loyola community, recruiting a diverse population, increasing the number of students studying abroad and ensuring compliance with Loyola procedures

Examples of Duties

Essential Functions :Work with students
  • Advises students on study abroad opportunities and the procedures involved with study abroad,
  • Works with students to identify appropriate study abroad programs for students' academic needs, personal/professional goals and budget.
  • Ensures compliance with best practices for study abroad.
  • Develops and delivers study abroad information, orientation, including health and safety information, and re-entry sessions.
  • Maintains communication with study abroad students while abroad to notify of university deadlines, scholarship deadlines, and address issues regarding culture shock, health and safety, etc.
  • Assists Director in work with returnees to evaluate programs, obtain feedback on programs and experiences for future students, ease transition and promote study abroad.
  • Coordinates applications, interviews and selection of students for Loyola and ISEP exchange programs.
  • Assists students with financial aid and scholarship applications, e.g. Freeman Asia, Gilman, and other study abroad scholarships.
  • Hires, trains, and supervises peer advisors
  • Serves as alternate emergency contact for summer programs.
  • Monitors CDC and State Department Travel Warnings to ensure that students and faculty directors are aware of relevant information.

Expected Knowledge and Relationships
  • Develops expertise and understanding of the University's curriculum, degree requirements, and academic policies to ensure accurate and proactive advising for students
  • Develops knowledge and expertise on Loyola programs and locations
  • Works cooperatively with faculty and other administrative offices/units on campus
  • Liaises with appropriate colleagues inside and outside the University (on-campus offices, partner schools, security and insurance agencies, etc.) to handle case and crisis management in the event of study abroad emergencies; rotating on-call duties with the rest of the CIE team

Promotion and Marketing
  • Develops and implements on-campus study abroad marketing plan
  • Manages presence in social media websites
  • Promotes study abroad opportunities to the Loyola community.
  • Recruits a diverse population for study abroad.
  • Coordinates presentations to classes, student organizations, residence halls and honor societies.
  • Represents the Center for International Education at campus recruitment fairs for prospective students and orientation programs for incoming Loyola students.
  • Organizes the annual study abroad fair and the Loyola fair for parents' weekend.
  • Maintains and updates the CIE study abroad website
  • Contributes to and edits on-line international newsletter.
  • Maintains and develops content for handbooks, newsletters, website, and other informational literature for students, faculty, parents, and other offices, following best practices for study abroad

Program Development
  • Works with Director to develop and identify new programs and locations and to establish agreements between Loyola and other institutions abroad.
  • Develops and maintains on-line orientation and re-entry program.
  • Works with Director to develop a required reflection component for all study abroad students.

Additional Responsibilities: Administration
  • Administers online nomination/application/approval processes for programs, monitoring compliance with requirements and policies and maintaining accurate and up-to-date student records (through the use of Terra Dotta software).
  • Selects, trains and supervises Study Abroad Peer Advisors.
  • Maintains resource center for study, work, research and travel outside the U.S.
  • Oversees the maintenance of student records related to study abroad including application materials and related information.
  • Assists Director in completing study abroad statistical reports.
  • Updates study abroad procedures for university.
  • Maintains, collects, and updates program data in the Terra Dotta system and pulls reports and queries as needed.
  • Assists with the collection and analysis of study abroad data and program feedback
  • Supervises registration and insurance
  • Attendance and presentation at study abroad conferences.
  • Performs other duties as assigned by Director of the Center for International Education.

Typical Qualifications
  • Bachelor's degree required, Master's preferred.
  • Minimum of 1 year of previous experience in study abroad advising or international educational exchanges preferred.
  • A minimum of one semester study abroad experience preferred.
  • Strong computer and social media skills (word processing, database, spreadsheet, desktop publishing, social media sites/apps).
  • Strong language skills, both oral and written.
  • Demonstrated sensitivity to cultural differences.
  • Demonstrated ability to work with detail and perform duties without close supervision.
  • Ability to make mature and professional decisions even in the absence of policy.
  • Ability to juggle multiple tasks and work under pressure.
  • Knowledge of a second language highly desirable

Physical Requirements:
  • Physical ability to do essential functions of the position with or without reasonable accommodations.

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