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Program Manager, Off Campus Study

Colgate University
Hamilton, New York
58,500 - 62,000 / annually
Closing date
May 22, 2024

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Program Development
Position Type
Program Manager
Employment Type
Organization Type
College / University

Colgate University

Program Manager, Off Campus Study

Requisition Number: 2024S022Posting

Full Time/Part Time: Full Time

Division: Dean of the Faculty

Department: Off-Campus Study

Wage/Salary Range: 58,500 - 62,000 / annually

Department Statement:

Colgate University is a highly selective institution, over 200-years old and committed to off-campus study programming. Annually, the campus sends roughly 64% of each graduating class off-campus for formal study. More than half of those off-campus participate in faculty-led, semester-long programs as part of the curriculum, while less than half participate in programs operated outside Colgate. Colgate University is proud of the financial support we provide to students. With a generous financial aid policy, Colgate University’s office of Off-Campus Study is dedicated to educating students to understand other perspectives through high impact learning opportunities abroad and domestically. Colgate is a member of NAFSA, the Forum on Education Abroad and Diversity Abroad.


The Program Manager is primarily responsible for the successful administration of assigned Colgate faculty-led programs. Responsibilities include, but may not be limited to:

• Ensuring effective logistics related to faculty-led assigned programs while working closely with faculty directors to complete arrangements for each off-campus study experience.
• Ensures appropriate housing, transportation, and related logistics are functioning and in place for each assigned program.
• Serve as a primary advisor to students interested in studying abroad in an assigned geographic region; assists students with the selection of off-campus study programs, identification of learning objectives, and application process; and refers students to appropriate departments and resources for further assistance.
• As assigned, may be accountable for timely and accurate preparation of budgets on behalf of faculty directors.
• Responds to incidents abroad and addresses student/parent/faculty concerns of a more sensitive nature.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Professional Experience/Qualifications

• Experience with studying, living or working abroad
• Must be capable of working collegially with a diverse group of faculty, staff and students within a university context
• Requires attention to detail and accuracy
• Excellent communication skills (both written and verbal)
• Requires excellent skills with technology
• Familiarity with study abroad database (Terra Dotta, Salesforce, Via, New Horizons or other)
• Database experience; spreadsheet competency and comfort with budgets

Preferred Qualifications

• Master’s degree preferred
• Two years related experience in education abroad, or equivalent combination of education and experience
• Experience working with undergraduate students


Bachelor’s degree required

Other Information

Work Schedule:

Monday – Friday.37.5 hours / week.

Job Open Date:


Job Close Date:


Open Until Filled


Special Instructions Summary

EEO Statement

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act


The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at

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