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Immigration Specialist I – Student Advising & Processing

Employer
Texas A&M University - International Student & Scholar Services
Location
College Station, Texas
Salary
Competitive
Closing date
May 26, 2024

View more

Specialty
Immigration
Position Type
Specialist
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University

Job Details

Immigration Specialist I

locations
College Station, TX
time type
Full time
posted on
Posted 3 Days Ago
job requisition id
R-072456

Job Title

Immigration Specialist I

Agency

Texas A&M University

Department

International Student and Scholar Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are 

International Student & Scholar Services (ISSS) supports international students, scholars, and their families as they navigate the U.S. immigration system and life in the U.S. We educate on policies and regulations and provide programs to enhance the Texas A&M international community experience. We welcome our international students, scholars, and their dependents to the Aggie community. We strive to build and nurture a culture where we choose to embrace, encourage, and celebrate different viewpoints, perspectives, cultures, and backgrounds. We are proud of our International Aggies who are changing the world!  

What we want

International Student & Scholar Services (ISSS) is seeking an Immigration Specialist I to assist with processing and advising for the ISSS office and clientele, including prospective, current, and former international students and scholars, along with family members of our international community, University faculty and staff, as well as community and government representatives. This essential role in ISSS will primarily assist with supporting our student population by processing immigration requests and advising. We are seeking an experienced professional to provide thorough, accurate, and timely customer service related to immigration and other matters. We are looking for an individual who promotes and can demonstrate teamwork and respect for people in the workplace and in all interactions with internal and external clientele. If you can communicate complicated information effectively and diplomatically, you are interested to learn about the U.S. immigration system as it pertains to higher education, and you enjoy a fast-paced and high-volume work environment, we invite you to apply to be considered for this opportunity.

What you need to know

Salary:   $36,512.00 to $46,924.80 (Based on candidates qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Other Requirements and Factors: U.S. Citizenship or U.S. Lawful Permanent Resident as required by federal regulations for certification as a Designated School Official (DSO) and Alternate Responsible Officer (ARO). Must be willing to work some evenings, weekends, and holidays. Must be willing to work on- and off-campus. Required to handle protected health information (PHI) as defined by HIPAA regulations in accordance with Texas A&M System policy. Required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s hire date, and on an as-needed basis thereafter. Travel may be required. Remote work may be required.

Qualifications:

Required Education and Experience:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.
  • One year of Immigration Services or related experience.

Required Knowledge, Skills, and Abilities:

  • Knowledge of word processing and spreadsheet applications.
  • Basic familiarity with immigration laws.
  • Ability to multi-task and work cooperatively with others.
  • Ability to also work independently.
  • Strong verbal and written communication skills.
  • Excellent organizational skills.
  • Excellent customer service and interpersonal skills.
  • Detail-oriented.
  • Ability to comprehend and communicate technical information effectively and diplomatically.
  • Ability to relate well with the student population.

Preferred Qualifications:

  • Bachelor’s degree or higher.
  • Experience working at an institution of higher education.
  • Experience with advising or supporting international students.
  • Experience working with people of different backgrounds.
  • Experience processing high-volume records, requests, and tasks.
  • Experience using computer software programs, such as SEVIS, Banner, PeopleSoft, ISSM, Terra Dotta, Sunapsis, and/or other immigration, student information, or customer relationship management systems.
  • Knowledge of word processing and spreadsheet applications.
  • Basic familiarity with immigration laws.
  • Ability to multi-task and work cooperatively with others.
  • Ability to also work independently.
  • Strong verbal and written communication skills.
  • Excellent organizational skills.
  • Excellent customer service and interpersonal skills.
  • Detail-oriented.
  • Ability to comprehend and communicate technical information effectively and diplomatically.
  • Ability to relate well with the student population.
  • Knowledge of TAMU policies and procedures.
  • Ability to provide exceptional customer service to many customers at the same time.

Essential Duties/Tasks:

Document Processing -Supports international students through the processing of immigration documents and requests. Serves as Designated School Official (DSO) with U.S. Department of Homeland Security and Alternate Responsible Officer (ARO) with U.S. Department of State. Maintains international student records, handles confidential (FERPA and HIPAA-protected) information, and navigates intricate immigration matters with multiple deadlines involved. Produces accurate and efficient document processing within office processing timelines and in compliance with regulations.

Advising & Customer Service - Supports prospective, current, and former international students and their dependents through the delivery of immigration advising. Advises accurately and efficiently via email, phone, front counter, virtual-drop-in advising, and student appointments. Provides limited assistance with student emergencies as needed. Triages and escalates complex matters to the appropriate staff member and/or supervisor as needed. Provides information and advising to Texas A&M departments and external agencies related to immigration matters. Exercises independent judgement to resolve problems regarding international student records. Communicates verbally and in writing with customers.

Training & Professional Development - Learns, maintains knowledge, and keeps abreast of applicable Federal, State, University, and ISSS regulations, policies, and procedures. Actively participates in internal and external training to advance knowledge, particularly with respect to immigration document processing and advising for international students. Assists with the review, revision, and interpretation of complex rules, regulations, procedures, and policies relating to immigration. Researches and references internal policies and procedures, the NAFSA Adviser’s Manual, as well as federal government regulations and guidance when processing documents and advising students.

Office Representation & Travel - Represents ISSS as needed in some capacity, such as giving presentations, helping with Q&A during events, serving as office liaison to another unit, representing the office on a committee, or travel to meetings, conferences, or campus visits. Assists as needed with projects designed to support the needs of the office and/or international students. Serves as a liaison for international students to campus departments, community members, and other organizations. Travels occasionally off campus to fulfill office business responsibilities. Performs other duties as assigned.

Physical Requirements - Must be able to work from the office and provide face-to-face customer service with ISSS clientele. Must be able to use a computer and telephone to perform work and interact with clientele. Must be able to use a copier and printer. Must be able to lift, move, or carry individual documents and paper boxes as part of the records retention process.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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