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ISC Associate Director

Seattle University
Seattle, Washington State
Closing date
Jun 15, 2024

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Global Affairs & Engagement
Position Type
Associate Director
Employment Type
Organization Type
College / University

ISC Associate Director

FLSA Status: Exempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible* (Pending Budget Approval)

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

The Associate Director of the International Student Center (ISC) will serve as both a Designated School Official (DSO) for our F program and Alternative Responsible Officer (ARO) for our J program. This position will support the Director, manage University systems such as Slate, Colleague and Etrieve, be responsible for SEVIS record keeping, and supervise student employees. It is anticipated that the Associate Director will spend approximately 50% of their time on DSO functions and 50% of their time on ARO functions, supporting H1-B and permanent residence applications, and other duties as assigned.

ARO Functions (Visiting Students and Scholars):

• Serve as Seattle University’s Alternate Responsible Officer (ARO) for international students and scholars coming to Seattle University under the J Visa program.

• Work with the office of Education Abroad and university departments, schools, and colleges to manage the immigration aspects of visiting scholars and exchange students.

• Act as the liaison between the International Student Center and university departments, schools, and colleges to ensure uniform compliance with J-Visa program requirements.

• Produce, receive, and process application paperwork for visiting students and scholars under the J-Visa program.

• Issue relevant letters, documents, and communication related to visa processing.

• Assist students and scholars with obtaining University system access (for example access to buildings via campus ID) for visiting students and scholars.

• Maintain filing requirements under State Department rules.

• Assure SEVIS compliance and keep all required information updated in SEVIS in a timely manner.

• Assist in ensuring annual reporting requirements are satisfied.

• Coordinate with the Responsible Officer to prepare the annual report to the State Department describing Seattle University’s program.

• Interact with State Department officials regarding Seattle University’s J visa program, as appropriate.

• Follow requirements established under agreements, including MOUs, with partner institutions.

• Support international students and scholars on campus.

DSO Functions:

• Serve as a Designated School Official (DSO) for Seattle University.

• Create and manage accurate quarterly lists of enrolled international students at all levels of the University. Identify students who require follow-up by ISC advisors for non-compliance with SEVIS regulations.  

• Create and continually update lists of new international students who will be enrolling in the upcoming quarter at all levels.

• Enter individual students’ data in Colleague.

• Enroll students in the CANVAS international student orientation course.

• Monitor visa issuance status of initial status students.

• Communicate new student orientation information via email, Slate, and in person to all incoming international students.

• Manage the logistics of the ISC Welcome Workshops, including reserving rooms, ordering food, securing guest speakers and tour guides, preparing session handouts, and creating signage for the events.

• Complete quarterly SEVIS registration of all current international students.

• Working with InformSU, graduate admissions, undergraduate admissions, and law school compile an annual report of Seattle University international student demographics (based on fall term enrollment). 

• Work with the Registrar’s Office to create a list of graduating international students prior to the annual June commencement.

• Complete annually requested statistical reports such as “Open Doors”. 

• Monitor SEVIS reports and contact students as needed. Reporting lists include, but not limited to:
Students with an approaching I-20 end date;
Students with OPT approval but no reported employer information;
Students with an approaching OPT end date.
H1-B and Permanent Residency Functions
Support the Vice Provost of Global Engagement with H1-B Visa and Permanent Residence applications for faculty.
Work with outside counsel to track applications.
Maintain university files for H1-B and Permanent Residence applications.
Ensure established University policy is maintained.


• Remain well-informed about Department of State, Department of Labor, and Department of Homeland Security policies relating to the F, J, H and permanent residence processes.

• Maintain knowledge of, and incorporate, best practices in international student and scholar services.

• Advise Seattle University departments and faculty members about visa issues, policies and procedures.

• Work collaboratively with other professionals on and off campus who are responsible for coordinating various aspects of visa processes for Seattle University.


• A bachelor’s degree in a relevant field such as international education, higher education administration, student affairs, counseling, or a related field is required OR a combination of education and experience sufficient complete the duties of the role as outlined.

• Five or more years of progressively responsible experience in international education or related fields. This may include experience in advising international students, developing programs, and managing staff.

• Solid working knowledge of immigration regulations and international student services.

• Strong communication and interpersonal skills necessary for collaborating with diverse student populations, faculty, and staff.

• Ability to establish and maintain positive relationships with external partners, such as consulates, embassies, community organizations, and other institutions.

Preferred Qualifications

• A master's degree in a relevant field such as international education, higher education administration, student affairs, counseling, or a related field.

• Experience with using the SEVIS database.

• Seven or more years of progressively responsible experience in international education or related fields. This may include experience in advising international students, developing programs, and managing staff.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance:

Salary Range: $70,000 - $75,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance:

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:

Hybrid Eligible*
This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university’s discretion.

To apply:

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