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Admissions Specialist

Essex County College
Newark, NJ
Closing date
May 25, 2024

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Position Type
Employment Type
Organization Type
College / University
Unit Job Status FLSA

Position Information

Position Title Admissions Specialist Reports To DIRECTOR - Recruitment and Retention Faculty Discipline N/A - Not Applicable Faculty is eligible for Tenure Track?

Funding Source

Functions and Responsibilities

Job Summary

Under the supervision of the Director - Recruitment and Retention or designee, the Admissions Specialist is responsible for serving as a primary contact for admission to the college and support students through the admissions process

Supervisory Role

Oral and written instructions are received from the Assistant Director - Welcome Center or designee. The Admissions Specialist may supervise support staff, and student workers.

Duties & Responsibilities
  • Responsible for the implementation for admissions programs for high school and adult learner students; including public information, correspondence, admission recruitment activities, counseling and advising of students, evaluation of admissions credentials and assisting in student scheduling.
  • Visit and present both virtually and in person at high schools and agencies for the purpose of recruiting students. Assist the Enrollment Management Area with creating, coordinating, and maintaining admission information and materials.
  • Develop and foster relationships with students and families through on campus and virtual recruiting activities and events.
  • Attend college fairs on and off campus and virtually, and other recruiting functions, conduct campus tours, participate in recruitment events.
  • Support students through admission and enrollment processes.
  • Coordinate and plan in person and virtual information sessions and special events for prospective students.
  • Work closely with faculty, advising, and student services staff to communicate information about college programs, admission requirements, financial assistance, and other essential information.
  • Prepare reports, statistical analyses and other data related to Admissions.
  • Demonstrate a commitment to the philosophy and mission of a comprehensive community college.
  • Maintains Banner, Recruit, and databases relevant to the prospective student follow up process.
  • Adhere to college, federal and state administrative procedures, guidelines, admissions specialist. enrollment An Equal Opportunity /Affirmative Action Employer 2 initiatives and directives to ensure compliance with all relevant regulations.
  • Maintain strict confidentiality and security of staff and student records.
  • Prepare routine, special, and ancillary reports as required.
  • Performs other related duties as required.

  • Physical Requirements

    The physical demands described here are representative of those that must be

    met by an employee to successfully perform the essential responsibilities and

    functions of the job and are not meant to be all inclusive. Reasonable

    accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

    Unless reasonable accommodations can be made, while performing this job the staff member shall:

    ● Use strength to lift items needed to perform the functions of the job.

    ● Sit, stand and walk/move from place to place for required periods of time.

    ● Move between buildings.

    ● Speak and hear, communicate using telephone and/or walkie talkie.

    ● Use close vision, color vision, peripheral vision and depth perception

    along with the ability to focus vision.

    ● Communicate effectively in English, using proper grammar and vocabulary.

    ● Reach with hands and arms and use hands and fingers to handle objects and operate tools, including but not limited to, computers, keyboards, telephones, calculators, and controls.

    ● Bend, twist, climb, push, pull, and lift.

    Additional Requirements

    Minimum Qualifications

    Experience (number of years), Knowledge and/or Abilities
  • Bachelor's degree.
  • Experience in higher education, preferably in student services for a higher education institution.
  • Working knowledge of computer software applications, preferably the Microsoft Office suite of applications.
  • Demonstrated ability of providing high-quality customer service with staff and students.
  • Excellent problem-solving skills and demonstrated professionalism required.
  • Strong organizational and excellent interpersonal skills.
  • Ability to communicate effectively, orally and in writing.
  • Ability to work in a multi-cultural environment.

  • Education Requirements Bachelor's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

    Preferred Qualifications

    Experience (number of years), Knowledge and/or Abilities
  • Bachelor's degree in related area.
  • Three - five years of experience in higher education, preferably in student services for a higher education institution at the community college level.
  • Demonstrated ability to prioritize and handle multiple tasks/projects and to manage competing priorities in a complex setting.
  • Demonstrated knowledge of computerized record management and maintenance systems, preferably the Banner system.
  • Ability to work an extended, flexible schedule, including evenings and weekends, according to demands of the role and tasks

  • Education Requirements Bachelor's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

    Posting Details

    Posting Information

    Open Date 05/07/2024 Open Until Filled No Close Date 05/21/2024 Special Instructions Summary Equal Employment Opportunity Statement

    Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

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