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Sr. Student Affairs Coordinator

Employer
Johns Hopkins University
Location
East Case, MD
Closing date
Jul 12, 2024

View more

Specialty
Student Affairs
Position Type
Coordinator
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University
Job Req ID: 114419

Sr. Student Affairs Coordinator

Johns Hopkins Carey Business School is seeking a skilled administrative professional with events support experience for the position of Sr. Student Affairs Coordinator. The Sr. Student Affairs Coordinator will help manage graduate student events and student organizations, organize student trainings and recognition events, and serve as project management support for major areas of the Office of Student Affairs such as policy compliance and graduation logistics.

The successful candidate must be able to collaborate, communicate effectively, prioritize multiple tasks, take a proactive approach to work on assignments, and take initiative in the anticipation of future needs of the Student Affairs team at Johns Hopkins Carey Business School.

Specific Duties & Responsibilities

Student Organizations Programming Support (75%)
  • Coordinate with key campus partners in other units of the university and outside organizations regarding student engagement, inclusion, and success initiatives.
  • Collaborate specifically with Career and Life Design and Alumni Relations to maximize Student Organization effectiveness and impact.
  • Support program design and delivery for Student Organizations. Program focus areas include community impact events, networking, conferences, and other key events.
  • Develop and deliver appropriate educational resources for Student Organization leaders such as trainings, regular communications, and webinars
  • Assist Student Organizations with support and knowledge regarding University and School policies and procedures.
  • Provide content and maintain communication channels for all Student Organizations, including online event platform, social media and Carey web page.
  • Manage some financial activity for Student Organizations, including budget tracking.
  • Help to increase membership of identity-based diversity organizations.
  • Provide operational support and assist with managing logistics for student programs and events hosted by Student Organizations.
  • Organize and lead the planning of end-of-the-year recognition events for student organizations, student, faculty, and staff.

Student Affairs Project Management (15%)
  • Support the planning and execution of OSA activities and school/university-wide activities such as: orientations, student engagement programming, university-wide student initiatives such as the Health and Wellness initiatives, etc.
  • Support the Office of Student Affairs with developing and implementing a comprehensive design and logistics plan for all student programming.
  • Provide support with the Leave of Absence & Reinstatement process.
  • Work with Johns Hopkins University partners (central administration, Student Health and Well Being, International Services, etc.) to maintain updated enrollment information on students on leave of absence.
  • Support the planning and execution of Carey Commencement and other year-end celebrations.

Other duties as assigned (10%)

Special Knowledge, Skills, & Abilities
  • Microsoft Office (at least intermediate level).
  • Project management.
  • Student-centered.
  • Excellent communication skills (written, verbal, intercultural).
  • Excellent organization and time management skills.
  • Exceptional professionalism.
  • High attention to detail as well as ability to see the big picture.
  • Excellent interpersonal skills.
  • Emotionally intelligent.
  • Positive attitude.
  • Highly collaborative.
  • Initiative.
  • Ability to function in a fast-paced environment.
  • Able to work in a diverse environment.
  • Able to function independently and collaboratively.
  • Ability to prioritize quickly and respond to changing needs accordingly.
  • Ability to multitask and prioritize.
  • Ability to problem solve.
  • Able to handle highly sensitive and/or confidential situations with tact and patience.
  • Able to execute both monotonous and high-paced activities with high level of accuracy and efficiency.
  • Ability to travel between Harbor East and Washington, D.C. locations is required (occasionally for off-site activities). Reliable transportation expected.
  • Ability to work flexible hours is required, including weekends and evening and able to work occasional overtime throughout the academic year.

Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Four years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Student Affairs experience, specifically with student organizations, is highly preferred.
  • Bachelor's Degree preferred

Classified Title: Sr. Student Services Coordinator

Job Posting Title (Working Title): Sr. Student Affairs Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.00 - $36.50 HRLY ($56,000 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday- Friday 8:30-5:00 with occassional evening or weekend hours to support student events

Exempt Status: Non-Exempt

Location: Hybrid/JH at Harbor East

Department name: Student Services

Personnel area: Carey Business School

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week

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