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Student Services Coordinator

Woburn, MA
Closing date
Jul 15, 2024

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Student & Scholar Services
Position Type
Employment Type
Organization Type
Student Services Coordinator

District Wide


The Student Services Coordinator is a member of the school staff designated by the Superintendent of Schools. The purpose of this position is to assist the Director of Student Services and Principals in all duties necessary for the proper and efficient operation of the Special Education Programs and Special Education students. Under the supervision of the Director of Student Services, the Student Services Coordinator oversees all aspects of special education programming.

Minimum: Master's Degree from an accredited institution in the field of Education Minimum: Minimum of five years of special education or related experience at the level Minimum: Massachusetts Department of Elementary and Secondary Education certification as an Administrator of Special Education

As determined by the Superintendent of Schools


The Student Services Coordinator will be required to work 220 school days, at the discretion of the Superintendent, Assistant Superintendents, or Director of Special Education. The length of the workday will be 8:00 a.m. to 4:00 p.m. but may vary to accommodate outside agencies, students, and their families.


The Student Services Coordinator shall:
Coordinate and manage all aspects of the Woburn Public Schools Special Education Programs, Special Education services, as well as Extended Year Special Education Program for students. Oversee programs; assist in the development of new or expanded programs to continuously meet the fluid needs of special education students Oversee and ensure compliance with special education services; assist with any compliance issues, PRS complaints, and parent complaints Inform and assist the Director of Special Education and principals with staffing challenges; support building principals with ongoing scheduling and staffing of special education students Ensure that all necessary procedures, (paperwork, updated testing, meetings, progress reports etc.) are followed by Special Education Team Chairs and Special Education Teachers, in accordance with Special Education Regulations Oversee team chairs with up-to-date rosters, program rosters, liaison caseloads, liaison assignments, and related service provider caseloads Oversee process for students entering, leaving, or changing programs at the level; keep Director of Student Services and building principals informed of program rosters; assist with transportation scheduling, routes, and complaints Assist Team Chairs and Special Education Teachers with complex team meetings for special education students, privately placed/parochial students, or as assigned by the Director of Student Services Support and monitor all contentious cases or cases involving attorneys and advocates; assist with all special education students with discipline issues and/or Manifestation Determination meetings Keep Director of Student Services, Assistant Director of Student Services, and all principals informed of situations regarding complex students and contentious cases; assist with placement of move-ins Implement transition processes and planning across buildings in coordination with principals; coordinate elementary to middle transitions and middle to high school in collaboration with team chairs; hold transition meetings with administrators and staff Plan and conduct relevant and ongoing professional development for special education staff, including instructional assistants, in conjunction with building principals Hold department meetings with all Special Education Team Chairs, Special Education Teachers and Related service providers, Designated SISPs Supervise, Observe and Evaluate special education staff and related service providers as assigned; Assist and mentor new special education staff as assigned Oversee initial and re-evaluation process to ensure that updated, valid testing materials are used and comprehensive reports are produced; assist with inventory and ordering of assessment materials and instructional tools Communicate and meet with outside agencies as needed (DCF, DDS, DMH) and communicate with outside providers for complex students and homeless students Collaborate with SEPAC and attend SEPAC meetings as needed; facilitate positive community engagement Assist with monitoring department compliance with Federal and State Special Education Regulations with regard to referrals, reevaluations, team meetings, the development of Individualized Education Programs (IEPs), program monitoring (State indicators), and Tiered Focus Monitoring (TFM), medicaid, and circuit breaker filings Collaborate with fellow Student Services Coordinators to ensure consistent protocols and a continuum of services across the district Perform all other duties as assigned by the Superintendent of Schools, Assistant Superintendents, Director of Special Education, and/or Assistant Director of Special Education

At the Woburn Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, Woburn Public Schools continues to be an Equal Opportunity Employer and a district member of Mass Partnership for Diversity in Education

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