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Registrar - Department of Student Services

Ashburn, VA
Closing date
Jul 15, 2024

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Student & Scholar Services
Position Type
Employment Type
Organization Type
Job Overview

The Registrar-DSS directly supports the Senior Registrars by assisting new families with enrollment questions and scenarios while following the state and local school board regulations. The Registrar-DSS is an administrative professional whose duties include supporting and training school-based registrars and attendance keepers.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
  • Support the Senior Registrars with administering new registrar and attendance onboarding training.
  • Assist with training for the maintenance of student scholastic records per LCPS guidelines.
  • Assists with delivering continued staff training in appropriate areas of responsibility.
  • Supports school-based staff with issues surrounding enrollment of students into the student information systems and unique enrollment scenarios.
  • Answers questions within the area of authority; directs questions to appropriate staff members.
  • Works closely with the Senior Registrars, special permission office, transportation, and the McKinney Vento liaison regarding unique registration scenarios.
  • Supports families with the ParentVUE system.
  • Stays current on pupil accounting changes/requirements at the state and local level.
  • Supports the Department of Student Services in matters related to enrollment data accuracy.
  • Responds to requests for information from the public, parents, staff, and other interested parties.
  • Other duties as assigned


Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education High School Diploma or GED


Experience serving as a school-based registrar with an attendance-keeping background

Licenses and Certifications


Knowledge, Skills, and Abilities
  • Knowledge of Synergy (Phoenix) Student Information Systems, Microsoft Suite, and Google Suite
  • Demonstrates effective oral and written communication skills
  • Strong organization and interpersonal and decision-making skills
  • Ability to work efficiently and ensure accurate data entry
  • Exceptional customer support skills
  • Demonstrate ability to ensure confidentiality, discretion, and sensitivity to diverse family situations
  • Ability to work at a fast pace and ability to multitask
  • Ability to make all families feel welcome in the community
  • Hold a valid driver's license and can drive to school sites

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Supervisor, Department of Student Services

Months/Days/Hours: as needed

Salary Level: Band 7

Salary Scale:

Salary Range: $21.22/hour

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