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Admissions Officer I - Senior II

Oklahoma State University
Stillwater, OK
Closing date
Jul 21, 2024

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Position Type
Employment Type
Organization Type
College / University
Position Details

Req ID:


Position Title:

Admissions Officer I - Senior II

Position Type:

Staff Full-Time

Position Number:

633230, 632819

OSU Campus:



Graduate College

Location Address:

202 Whitehurst

Stillwater, Oklahoma, 74078

United States

Hiring Supervisor:

Dr. Matt Lovern

Hiring Range

(Contingent upon available funding):

16.25 - 24.00, Hourly

Work Schedule:

8:00am-5:00pm M-F, occasional OT and twice yearly Graduate Commencement

Faculty Appt Period:

Job Summary:

Serve as a liaison between the Graduate College and 15-20 academic departments.

Provide excellent service to graduate students, faculty and graduate programs.

Input applicant data accurately and timely into the university student information system.

Evaluate transcripts/student application materials in an accurate, timely manner.

Effectively communicate verbally and in writing with graduate students, faculty and graduate program staff.

Efficiently operate electronic devises necessary for application processing.

Process program admission recommendations accurately and efficiently.

Perform complex evaluations of domestic and international graduate student applications. Determine the authenticity of transcripts and validity of bachelor's or master's degrees.

Maintain accurate and up-to-date knowledge of all policies and procedures of the Oklahoma State Regents for Higher Education, OSU Graduate Faculty Council and the National Association for Foreign Student Affairs. Promotional opportunities may be available through established career development plan.

Independently and efficiently resolve and explain the most complex processes, decision-making and unusual cases to all constituents.

Eligible to serve as a Designated School Official (DSO) who is able to process and sign International Admissions Certificates.

Develop special expertise in at least one area of applications processing such as residency decisions, immigration documentation, international financial records evaluations, standardized test score processing, use of student information system, or maintenance and vendor relations for application and application processing system platforms.

Serves as mentor and trainer for new Admissions Officers.

Special Instructions to Applicants

Please include: 1. Letter of introduction 2. Current resume 3. Work related references

Education & Experience

Position Qualifications:

Required Qualifications:

High School/GED and 4 years of experience.

Post-secondary education may substitute for years of experience

Strong verbal and written communication skills

Highly organized, detail-oriented, excellent written and oral communication skills. Ability to work and adapt to a rapidly changing environment. Exhibit a friendly, service-oriented manner with the ability to safeguard privacy and confidentiality regarding information accessible within the office. Good working knowledge of Microsoft Office.

Preferred Qualifications:

Bachelor's degree and one years of experience as a Senior Admissions Officer I or at least three years applicable experience in an external student services type position

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit

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