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Student Affairs Coordinator

Employer
University of Georgia
Location
Athens, GA
Closing date
Jul 16, 2024

View more

Specialty
Student Affairs
Position Type
Coordinator
Hours
Full-time
Employment Type
Permanent
Organization Type
College / University
Position Information

Classification Title Student Services Paraprofessional/Professional FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications
  • Bachelor's degree and two years of professional experience or equivalent relevant experience.

Position Summary

The Student Affairs Coordinator plays a pivotal role in the law school's support system. They will coordinate with several Law School departments to support student affairs, student organizations, and First-Generation students at the law school. The Coordinator will report directly to the Associate Director of Student Affairs.

Knowledge, Skills, Abilities and/or Competencies
  • Customer service orientation
  • Skill in organizing and prioritizing work activities.
  • Ability to establish and maintain effective working relationships.
  • Effective written and verbal communication.
  • Use of personal computers and related software, specifically the Banner system.
  • Ability to exercise confidentiality and a high degree of discretion.
  • Independent and creative, skilled at planning, and enjoys working in a variety of Student Affairs areas

Physical Demands
  • Sit at desk for long periods of time.
  • Lift up to 25 pounds on an intermittent basis

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

First Generation Student Support
  • Oversee the First Start Scholars program and professional development stipends
  • Support, coordinate, and direct activities and student-related programs directed at first-generation college graduates.
  • Serve as the advisor to the first-generation student organization.
  • Actively encourage and recruit students to participate in first-generation programming.
  • Coordinate, as needed, internal support services such as tutoring, note-taking, and working to connect students to resources

Percentage of time 50 Duties/Responsibilities

Student Organizations
  • Assist registered student organizations in submitting fiscal year budget proposals; co-chair the budget committee, which establishes and manages student organizations' year budgets; complete student organization reimbursement forms and work with the Campus Business Office to comply with the University's fiscal policies and regulations.
  • Coordinate with the Engagement, Leadership, and Service Office to ensure that Law School student organizations complete the annual university registration processes.
  • Manage the student organization training program (online course and series of in-person trainings centered on event planning, leadership, collaboration, and community building activities)
  • Assist student organizations with setting goals and direction for the academic year.
  • Assist with supporting the setup and execution of student organization events, providing room reservation, supplies, event signage, and guest speaker support.
  • Maintain accurate records of all student organization activities and membership (event proposals, officer and roster contacts, and program agreements)
  • Assist with updating the Student Organization Handbook and maintain the student organization webpages on the Law school website.
  • Assist student organizations with the annual leadership election process, including the new leadership transition.
  • Promote, organize, and coordinate the annual Student Involvement Fair.
  • Assist with ensuring accurate student organization information about events is disseminated to student services departments, Office of Communications team, etc.
  • Organize and stock student organization supply closets and complete supply requests from student organizations.
  • Update and monitor the student engagement bulletin boards.
  • Collect mail and disperse to student organization mailboxes.

Percentage of time 30 Duties/Responsibilities

Student Affairs

In coordination with the Associate Director of Student Affairs:
  • Assist with planning and execution of student orientations.
  • Assist with the implementation of well-being initiatives, such as well-being week events and programming for the law school community.
  • Assist with exam proctoring for ADA-accommodated students and make-up exams.
  • Assist with large-scale student affairs events, including Welcome Week, Mentor/Mentee Mixers, Finals Programming, etc.
  • Assist with locker coordination (assignments, clean out, and miscellaneous issues)
  • Assist with the maintenance of the law school student commons area.
  • Liaise with other law school departments to support student services programming in admissions, the career development office, and advancement offices at the law school; this includes assisting with law school graduation/commencement activities and prospective student events.
  • Participate in law school committees when needed.
  • Other duties and projects may be assigned by the Associate Director of Student Affairs.

Percentage of time 15 Duties/Responsibilities

Awards and Honors
  • Oversee all student and faculty awards, including internal, external, CALI, etc.
  • Compile the Awards Day booklet
  • Update the Law School website with Awards Day information
  • Create Awards Day materials for the law school community

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name UGA School of Law Budget Office Recruitment Contact Email LawBudget@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  • Resume/CV
  • Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

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