Assistant Director of Short Term Programs

St. John's University
Jamaica, New York
Jun 13, 2022
Jul 14, 2022
Knowledge Communities
International Education Leadership
Position Type
Assistant Director

Assistant Director of Short Term Programs

St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Department: Office of International Education

Job Title: Assistant Director of Short-Term Programs

Reports to: Executive Director, Inbound Programs

Job Summary:

St. John's is a Catholic, Vincentian, metropolitan, global, and anti-racist institution. In service of this mission, St. John's University is dedicated to ensuring that all students have access to global academic experiences independent of means or desire to travel. In the Office of International Education, we are committed to ending practices, structures and systems that act as barriers to participation for students across multiple, often intersecting identities. To this end, the Assistant Director of Short-Term programs is directly responsible for the development and management of short-term study abroad programs on the New York campuses and all locations outside of the U.S. The Assistant Director will ensure the quality of the student experience before, during and after the University's programs by creating pre­ departure and orientation materials, websites, and emergency response materials in conjunction with our New York-based student affairs offices. This position reports to the Executive Director with a dotted-line to the Director.

Essential Functions:


  • Seek out and respond to requests for proposal for short-term programs on the NY campus(es) from external partners
  • Assist the Executive Director with grant proposals
  • Work with Assistant Director of Partner Relations on marketing and recruitment materials for short-term programs
  • Advise SJU faculty and college deans on program development for short-term, faculty-directed programs abroad
  • Develop and communicate risk assessment processes for short-term programs abroad to college deans and program directors
  • Develop resources for and participate in DEI initiatives


  • Oversee and delegate curriculum development for new short-term programs
  • Interview prospective faculty and student staff for short-term programs on NY campuses
  • Oversee the English Language Institute, managed by the Coordinator of Short-Term Programs


  • Work with other OIE and university-wide units and partners on all aspects of pre-departure preparation and student support for short-term programs, registration, forms submission, etc.
  • Prepare and deliver pre-departure/pre-arrival orientations for short-term programs
  • Serve as point of contact for short-term program students and program chaperones and/or directors
  • Work with the Coordinator of Outbound Student Services to compile student and program director information binders for all short-term programs to be provided to OIE staff and Office of Public Safety
  • Support the Assistant Director of Partner Relations on all aspects of pre-departure preparation and student support, including orientations, registration, forms submission, grade entry & transcript fulfillment for both inbound and outbound exchange and visiting students.
  • Collaborate with colleagues to ensure that student inclusion and belonging across identities are central to pre-departure and on-site programming (e.g., by developing resources, participating in University-level DEI initiatives)


  • Supervise Coordinator of Short-Term Programs
  • Supervise International Education Office Assistant
  • Supervise student workers


  • Position is part of a 24/7 emergency on-call rotation
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.


  • Strong customer service orientation
  • Comfortable working both independently and in a team environment, within and across departments
  • Ability to manage multiple tasks and prioritize appropriately
  • Strong written, verbal, and presentation skills
  • Strong intercultural competence

Work Environment

This position operates in a professional office environment; This position is required to use standard office equipment such as personal computers, printers, etc.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate verbally and in writing.

Environmental Conditions

The work environment may have occasional noise as it requires the employee to sit in an office with public-facing space outside of it. Additionally, the office is in a student building where classes and activities take place regularly, which means there is often significant noise from students and faculty/administrators in hallways and nearby classrooms.

Position Type/Expected Hours of Work

This is a full-time position with expected days being from Monday through Thursday, 8:30-4:30 and Friday 8:30-3:00. This position may require some weekend work. Additionally, this position will require some workdays to extend past 4:30 p.m. (for meetings, student activities, presentations, etc.)


Travel to other SJU campuses, including campuses abroad, and to international partners may be required.

Required Education and Experience

  • Bachelor's degree in International Education or related field
    • Minimum of 3 years work experience in the field of international education
    • Proficiency in Microsoft Office suite

Preferred Education and Experience:

  • Master's degree in international education or related field
  • Knowledge of Banner and TerraDotta
  • Recruitment, marketing, and or customer service experience preferred
  • 3-5 years work experience in the field of international education
  • Experience studying or living abroad

This position is subject to a comprehensive background screen, with employment contingent upon satisfactory results. If access to a university vehicle is required for the position, a DMV check for driving record and valid driver's license is also required.

All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.

This position may be relocated to any of St. John's University's physical locations at any time

St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events.

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

To apply, visit

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