Job Title: Executive Office and Administrative Specialist (1885) Position Title: Curriculum Coordinator and Chinese Flagship Program Assistant Appointment Term: 12 months Appointment Type: Continuing
Curriculum Coordinator and Chinese Flagship Program Assistant: This position reports to the department administrator and is responsible for providing administrative support to the Chinese Flagship Program and coordinating the department curriculum.
50% Chinese Flagship Support Assist Flagship Associate Director in coordinating student tutorials, domain training, and planning special events for Flagship Students. Assist Flagship Associate Director in hiring of Flagship tutors and student administrative employees. Assist Flagship Director in preparing reports and other documentation; maintain Flagship website. Assist Flagship Director in promoting Chinese Flagship Program campus wide. Coordinate event and travel arrangements and handle all details, including monitoring expenses, for the Chinese Flagship program; schedule meetings; prepare reimbursements and payments for Flagship related expenses; process scholarships for Flagship students. Light travel to Flagship meetings may be required. Assist Flagship Director and Associate Director in preparation of budget for grant proposal. Assist in the ongoing administration of grant, including serving as resource for information. Arrange flights for Flagship students studying in China during summer and year-long programs.
40% Course Scheduling / Curriculum Support Plan annual curriculum in consultation with Chair, administrator, DUS and DGS, in accordance with classroom scheduling policies and instructor preferences. Work with faculty on course development and long-term curriculum development. Ensure accurate and non-conflicting course schedule. Prepare, enter, and maintain course schedule in CCS (Collaborative Course Scheduling). Serve as scheduling liaison to CLA and Office of Classroom Management. Coordinate new course proposals, liberal education proposals, and maintain department courses in ECAS (Electronic Course Authorization System). Generate and distribute reports as requested, i.e., historical course/instructor data. Create and distribute course fliers in consultation with instructors. Assist faculty and instructors in monitoring course wait lists and permission numbers; assist faculty and instructors with maintaining course information in ClassInfo. Assist faculty and instructors with grade rosters and grade changes; monitor grade reports to ensure compliance with university policy. Maintain department course syllabi in compliance with university policy. Coordinate text book orders and instructor desk copies.
10% Administrative Support Serve as back-up for staff as needed (i.e., answering telephone, assisting walk-ins, loaning equipment, financial prep, and assisting with technology). Serve as back-up for updates to department website, social media, support for special events (planning, scheduling, facilitating receptions).
Qualifications All Required Qualifications must be documented on application materials.
Required Qualifications High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. Education abroad program participation and overseas work experience. Experience with Microsoft Office (Word, Excel, and PowerPoint, at a minimum). Experience using Google collaboration tools (Mail, Calendar, Docs, Drive, Forms, and Spreadsheets).
Preferred Qualifications At least one year of administrative support experience in higher education, particularly in an academic department. Prior experience with learning abroad program Coursework in Chinese language or language proficiency and cultural competence in Chinese. Strong communication, interpersonal skills, customer service skills and excellent attention to detail. Ability to communicate effectively with a diverse population. Excellent organization skills and ability to prioritize multiple responsibilities, handle multiple deadlines, complete tasks with accuracy and attention to detail, be flexible and productive in a multi-task work environment. Prior experience with University class scheduling and electronic course approval systems (ECAS, CCS). Experience working with grants. Experience coordinating event logistics, scheduling meetings, and making travel arrangements.
Internal Number: 333838
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.
BACK TO TOP
Job Registry is Just One of the Benefits.
Discover what else NAFSA has to offer!
The job you are trying to reach from was originally posted at Job Registry.