Education Abroad, International Student and Scholar Services, Other International Education Opportunities
4 Year Degree
The Study Abroad Coordinator has primary responsibility for coordination of Study Abroad Programs (both faculty-led, short-term courses/excursions, semester-long, overseas opportunities, and visiting scholars) which entails student advising, admissions, program promotion, pre-departure and re-entry programming as well as overall program coordination.
The Coordinator plays a key role in forging and maintaining strong global and regional global engagement partnerships and programs. The Coordinator shares the university’s commitment to providing inclusive and accessible services and programming to all OCU students regardless of background.
The Study Abroad Coordinator will report to the Provost/Vice President of Academic Affairs.
Demonstrate an attitude and behavior that reflects the values and mission of the department and University.
Study Abroad Advising and Logistical Support
Advise students on program requirements, applications, and travel proposal process for study abroad
Advise students on health and safety, cross-cultural communication, travel planning and logistics
Facilitate the application process, application review, and the admissions process for both faculty lead and semester abroad programs
Review and make admissions and scholarship decisions in cooperation with select programs/faculty
Coordinate travel, housing, schedules, activities, and cost for faculty-led programs with global partners
Provide faculty/student support for the necessary legal documentation such as passports and visas
Design, prepare, and execute pre-departure orientations and workshops as well as re-entry events
Hold walk-in advising hours and consult with individual student groups or organizations by appointment
Program Promotion and Support
Develop and/or coordinate the development of promotional materials and marketing efforts
Support the program’s social media and online presence
Represent Study Abroad and global engagement to key constituencies such as current and prospective students, their families, university entities, and alumni. Foster and maintain positive, frequent, and meaningful engagement.
Generally, promote study abroad and global engagement initiatives, projects, programs, and activities across campus
Coordination of Administrative Operations
Manage an operational budget and work with Student Finance for fees and payment
Serve as emergency responder
Coordinate the university’s agreements with exchange partners
Work with the International Admissions office to keep an accurate record of visiting scholar interest/ activity, screening potential scholars (e.g., interest, letter of inquiry, collecting CV, and assessing language skills), connecting the scholar with the appropriate college/school
Maintain current and accurate student records and prepare reports for areas of responsibility
Ensure that our partnerships and MOUs are current and our contract agreements are fulfilled; work with International Admissions to record and keep a functioning/equitable balance of student exchanges based on the partner institute agreements
Administer student assessment, gather feedback, and provide suggestions for continued program
development and improvement
Assist the registrar in the in the timely transfer of course credit
Work with the Provost to define and collect key metrics to for program assessment
Hire and oversee student workers as needed
Keep current in field standards and maintain knowledge of best practices
Other projects/tasks as assigned
Effective communication and public speaking skills, ability to work on several projects simultaneously and prioritize tasks, as well as exercise good judgement and problem-solving skills.
Commitment to creating diverse, equitable, and inclusive experiences in a student-centered environment.
Demonstrated intercultural competency and sensitivity.
Sense of humor, flexibility and willingness to work collaboratively as part of a team in a fast-paced student-centered environment.
Strong computing and technology skills which include working with and learning new software and web-based application systems (e.g., Study Abroad software).
Ability to travel occasionally and work irregular hours (some evenings and weekends) as required.
Knowledge of trends, issues, and accepted practices relevant to the position.
Manual/finger dexterity enough to operate a computer keyboard and other office machines.
Near vision enough to read written communications and computer display screens.
Adequate hearing to communicate effectively in person and by phone.
Must use computer keyboard at least seven hours per day.
Must be able to lift and carry equipment and supplies weighing up to 40 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or off campus.
Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday; some overtime may be required.
Off-campus, state and regional travel is required.
Incumbent will be exposed to frequent noise caused by telephones and office machines.
Required: A bachelor’s degree in a relevant field. A minimum of two years of demonstrated experience in international program coordination, student advising or equivalent is required.
Preferred: Master's degree, preferably in higher education, counseling or international studies. Experience living/studying/working abroad; familiarity with higher education and knowledge of language(s) other than English.
A suitable combination of education and experience may be substituted for minimum requirements.
About Oklahoma City University
-Where You're a Name, Not a Number Oklahoma City University is a coeducational, urban private university located in Oklahoma City, in the Midtown district. The university is affiliated with the United Methodist Church and offers a wide variety of degrees in the liberal arts and sciences disciplines. OCU is the only Oklahoma institution listed in the top tier of the regional, master's-level university category by U.S. News and World Report magazine. It is also listed in "America's Best Christian Colleges" & "100 Best College Buys."-Outstanding ProgramsMore than 60 undergraduate majors; 12 graduate degrees (including a law degree and the M.B.A.), and the Adult Studies Program for working adults to earn a Bachelor of Science or Bachelor of Arts degree-Special OpportunitiesService learning opportunities across the curriculum; University Honors Program; OCULEADS, a scholarship and leadership program; Center for Interpersonal Studies through Film and Literature; Washington Semester Program; study abroad programs-Experienced Faculty78 percent of our faculty members hold the highest degrees in their fields. Professors, not graduate assistants, teach all classes.-Personalized AttentionStude...nt/faculty ratio of 11:1 and class sizes of about 17 for freshmen and 13 for upperclassmen-Diverse EnvironmentMore than 2,100 undergraduate students and 1,700 graduate students from 46 states and 49 foreign countries-Active CampusMore than 60 student-led organizations, including five national fraternities and sororities, our own chapter of Habitat for Humanity, multi-cultural student associations, Student Government and more.-Stellar AthleticsThe OCU Stars have won 35 national NAIA championships, including the 2008 NAIA Division I men's basketball championship.-Ideal Location104 park-like acres in the heart of Oklahoma City, just minutes from a diverse range of educational, social, cultural and recreational opportunities.-Exceptional Financial SupportMore than $10 million awarded annually in academic merit or performance scholarships, with awards ranging from $1,000 to $10,000. Many other scholarship programs such as the Clara Luper Scholars and the American Indian Scholarship Program offer assistance to our students. More than 90 percent of students receive academic, merit, performance or need-based financial aid.-Mission StatementOklahoma City University embraces the United Methodist tradition of scholarship and service and welcomes all faiths in a culturally rich community dedicated to student success. Men and women pursue academic excellence through a rigorous curriculum focused on students' intellectual, moral, and spiritual development to prepare them to become effective leaders in service to their communities.